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It outlines scope and responsibilities, including IT’s role in maintaining computing environment guidance and updating the policy with executive approvals. The policy specifies eligible remote work arrangements, performance expectations, permitted reimbursement categories, items requiring pre-approval, submission steps through an automated system, and consequences for late reporting. It also describes reimbursement percentages and the possible use of stipends or per diem, plus additional consideration for employees with disabilities under ADA.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/remote-employee-expense-reimbursement-policy/339406/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/remote-employee-expense-reimbursement-policy/339406.png","ImageObject",442,249,{"name":88,"@type":89},"Stanley","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-29","2026-09-21",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who does the Remote Employee Expense Reimbursement Policy apply to?","Question",{"text":108,"@type":109},"The policy applies to all \u003Ccompany name> locations and includes employees working remotely, including IT employees performing duties remotely.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What remote-work expenses are permitted for reimbursement?",{"text":113,"@type":109},"Permitted expenses include internet access, remote access to company information services, and certain desktop equipment (such as laptops and printers), along with office supplies and wireless phone service, subject to guidelines and approval.",{"name":115,"@type":106,"acceptedAnswer":116},"How should remote employees submit expense reports and what is the deadline?",{"text":117,"@type":109},"Employees must enter expenses into an automated expense reporting system, scanning non-electronic receipts. Expense reports must be submitted by 5:00 pm EST every Friday for approval and payment processing.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},339406,1790483753,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},2336477405376,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","Remote Employee Expense Reimbursement Policy  \n\n| Title: Remote Employee Expense Reimbursement Policy |  |\n| --- | --- |\n| Department: IT, Human Resources, Finance | Version: Original |\n| Approved by: | Approval Date: |\n| Senior Management Approval: |  |\n| Effective Date: | Last Updated: |\n| Author: |  |\n| Scope\u003Cbr>This policy applies to all \u003Ccompany name> locations and includes its employees working remotely. |  |\n| Responsibility\u003Cbr>\u003CCompany name's> IT Department is responsible for managing, upgrading and maintaining the elements and components of the company's computing environment, including, but not limited to, all hardware, systems, associated peripheral devices, and primary and secondary software applications. In particular, this policy specifies guidelines for reimbursing IT networking employees working remotely (e.g., at home or in an alternate office) .\u003Cbr>The IT Department is also responsible for maintaining and updating this policy with the approval of the Vice President and Chief Information Officer (CIO), Chief People Officer (CPO), President and Chief Executive Officer (CEO) . |  |\n| Objectives\u003Cbr>The objective of this policy is to facilitate the reimbursement of approved expenses incurred by IT employees while performing their duties remotely. |  |\n| Strategy\u003Cbr>\u003CCompany name> recognizes the importance of its remote workers and wishes to ensure that expenses they may incur in the course of their remote work are reimbursed within specific guidelines. This policy applies to all employees working either at a home office or at an alternate approved company location. |  |\n| Policy\u003Cbr>Information Technology employees whose primary workplace is at a location other than the company headquarters are expected to incur expenses associated with the performance of their duties. These expenses may include, but are not limited to, internet and remote access to company services; local landline service, work equipment (e.g., laptops and printers), applications, systems and network resources; electricity; office supplies; and furniture. Successful reimbursement will be facilitated by employees recording expenses in an expense reporting system, obtaining management approval and submitting them within a specific time period.\u003Cbr>The following is the expense reimbursement policy for remote workers:\u003Cbr>1. \u003CCompany name> defines remote working as when employees use as their primary work location a site other than \u003Ccompany name> headquarters. \u003CCompany name> will carefully review each employee's application to work remotely on an individual case basis.\u003Cbr>2. Type of remote work arrangement--The options available for employee work include full-time in-office, fulltime remote or a hybrid in-office/remote arrangement based on an approved schedule. The employee and management will determine the arrangement best suited to the employee and company expectations. When |  |\n\n\n| an employee shifts to a different work arrangement, e.g., transitioning from remote work to in-office work, expense reimbursements will be assessed and changed as needed.\u003Cbr>3. Performance expectations for remote workers-- \u003CCompany name> expects employees working remotely to perform their duties to the same level as if they were working in \u003Ccompany name> headquarters.\u003Cbr>4. Types of reimbursements permitted--The expenses to be reimbursed may include, but are not limited to, internet access; remote access to company information services; and desktop equipment, including laptops, displays, system units, printers, network access devices, office supplies and wireless phone service.\u003Cbr>5. Remote work expense reimbursement items may include, but are not limited to, remote network access to \u003Ccompany name> information resources; internet access; office equipment (e.g., laptop computers and printers); wireless cell phones; office supplies; electric power; office furniture; and others that will need to be approved by IT management and Human Resources.\u003Cbr>6. Items that may not be au","cbCaiiWKmJn3Y3LQ","https://ap.wps.com/l/cbCaiiWKmJn3Y3LQ","pdf",165869,"English","# Scope\n## Responsibility\n## Objectives\n## Strategy\n## Policy\n## Applicability of Other Policies","[{\"question\":\"Who does the Remote Employee Expense Reimbursement Policy apply to?\",\"answer\":\"The policy applies to all \\u003ccompany name\\u003e locations and includes employees working remotely, including IT employees performing duties remotely.\"},{\"question\":\"What remote-work expenses are permitted for reimbursement?\",\"answer\":\"Permitted expenses include internet access, remote access to company information services, and certain desktop equipment (such as laptops and printers), along with office supplies and wireless phone service, subject to guidelines and approval.\"},{\"question\":\"How should remote employees submit expense reports and what is the deadline?\",\"answer\":\"Employees must enter expenses into an automated expense reporting system, scanning non-electronic receipts. Expense reports must be submitted by 5:00 pm EST every Friday for approval and payment processing.\"}]","Remote Employee Expense Reimbursement Policy | PDF",1790030089]