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During travel, all reimbursable expenses must be supported by itemized receipts, excluding meals, with specific guidance for tolls, gasoline, parking, and shuttle transportation. 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For name of program use: Seminary Visitation Program (insert name of seminary)  \n􀁸  Student Off-Campus Program Responsibilities  \n􀁸 A detailed itinerary that includes timeline and location from the time you leave campus until your return. Google Excel itinerary template for you to download (please do not use it online) .  \nIf you have questions, please contact [cms@hope.edu](cms@hope.edu) before you finalize your plans.  \nWHILE TRAVELING:  \nAll expenses approved for reimbursement must have a corresponding itemized receipt.  \nKeep copies of all transportation expense receipts (meals are not covered) such as:  \n􀁸 Toll road fees (use lanes with an attendant and ask for a receipt)  \n􀁸 Gasoline expenses  \n􀁸 Parking expenses  \n􀁸 Shuttle transportation such as bus, taxi, subway, train, etc.  \nAFTER THE TRIP:  \nPlease, bring receipts to our office as soon as possible after your visit** so that the necessary paperwork can be submitted to Business Services.  \n**Exception: If airfare is involved, you may bring/email that receipt to us prior to your trip so that you can receive the reimbursement before your credit card bill arrives.  \nPlease include the following when you turn in your receipts:  \n􀁸 If you have more than one receipt: Submit an organized list of your expenses including: a short description of each purchase, with corresponding amount, and a grand total (Excel spreadsheet list calculating the total is fine.) Google Excel expense template for you to download (please do not use it on-line) .  \n􀁸 Person’s name(s) to which the check should be issued.  \n􀁸 Complete mailing address where the check should be sent. If someone other than yourself is being reimbursed, the check will be made out to that person as well as yourself using “or” asan indicator between your names. Example: “John Doe, Jr. or John Doe, Sr.”  \n􀁸 Airfare receipt must include the dates of your travel and the amount of money you paid. Please note that your ‘travel confirmation’ may not contain that information, please check before submitting.  \n􀁸 If you purchase an “e-ticket,” simply forward your payment receipt by email to [CMS@hope.edu. Alternatively](CMS@hope.edu. Alternatively), you can print your email receipt or web page and bring it to the CMS office.  \nOnce receipts are turned in, expect to receive your check in 7-10 business days.  \nUpdated: 2017-May U:\\CMS\\share\\Center for Ministry Studies\\Seminary Visit Program\\reimbursement-seminary-visit-2017.docx","cbCaio3f6jWU8nj7","https://ap.wps.com/l/cbCaio3f6jWU8nj7","pdf",97428,"English","# Before You Leave\n## Required paperwork and deadlines\n# While Traveling\n## Receipt requirements\n# After the Trip\n## Submission details and reimbursement timing","[{\"question\":\"How many business days before departure must paperwork be submitted, and to where?\",\"answer\":\"Submit the required paperwork seven business days (10 regular days) prior to departure to the office in Van Zoeren 249.\"},{\"question\":\"What receipt documentation is required for reimbursable expenses?\",\"answer\":\"All approved reimbursable expenses must have corresponding itemized receipts. Keep copies of transportation receipts; meals are not covered.\"},{\"question\":\"What should be included when turning in receipts after the trip, especially if airfare is involved?\",\"answer\":\"Include an organized list of expenses with descriptions and amounts, the payee name(s), and the complete mailing address. Airfare receipts must show travel dates and the amount paid, and e-ticket payments should be forwarded by email or printed for submission.\"}]","Reimbursement Seminary Visitation Program - Travel Expense Procedures | PDF"]