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It also covers use of corporate purchasing cards, prohibited personal or cash-advance uses, and procedures for statements, receipt retention, missing receipts, and payment authorization.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/invoices/","Invoices",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/reimbursement-of-business-expenses-policy/307473/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/reimbursement-of-business-expenses-policy/307473.png","ImageObject",442,249,{"name":42,"@type":43},"Bintang","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-16","2026-09-19",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",6,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What types of business expenses are reimbursable under this policy?","Question",{"text":63,"@type":64},"Reimbursement covers reasonable and necessary expenditures for CMCC business, including common travel costs (economy air and rail, taxi or car), food, beverages, and gratuities. Personal expenses are not reimbursed.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What documentation is required to receive reimbursement?",{"text":68,"@type":64},"Employees must submit appropriate completed forms signed by their supervisor with original receipts, proof of payment, the reason for the activity, and the name(s) of the individual(s) or group in attendance. Missing receipts require written approval and a Missing Receipt Form with an explanation.",{"name":70,"@type":61,"acceptedAnswer":71},"How are corporate purchasing cards used and managed for business expenses?",{"text":72,"@type":64},"Purchasing cards may be used only for business expenses and not for personal expenses or cash advances. Charges must be supported with documentation and coded for accounting purposes before payment, and cardholders must submit receipts to the relevant authorizing manager within required timelines.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},307473,1790483755,{"code":4,"msg":82,"data":83},"success",[84,89,94,98,103,108,113,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":96,"slug":97},14,70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":95,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":121,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":26},962085564381,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Policy Title: Reimbursement of Business Expenses  \n| Category: | ☐Institutional -Board\u003Cbr>☐Academic-Administrative\u003Cbr>☒Institutional -Administrative\u003Cbr>☐Employment-Administrative |  |  |\n| --- | --- | --- | --- |\n| Approved by: | ☐Board ☒President |  |  |\n| Policy Sponsor: | Vice President , Administration and Finance |  |  |\n| Date Approved: | March 28, 2024 | Effective Date: | March 28, 2024 |\n| Date Last\u003Cbr>Reviewed: | March 28, 2024 | Date of Mandatory Review (expiry date): | March 2029 |\n\n1. POLICY  \n1. CMCC reimburses employees for reasonable and necessary expenditures while traveling for CMCC business , including for grants and contracts.  \n2. Travelers are to choose standard (e.g. average priced) accommodation, mealsand method of transportation that meet the traveler’s scheduling and business needs.  \n3. Reimbursement will be for expenses that include but are not limited to: economy air, rail, taxi or car travel, food, beverages, and gratuities. Personal expenses will not be reimbursed.  \n4. Reimbursement will be made following submission of appropriate forms completed by the employee and signed by their supervisor along with original receipts that are accompanied by detailed expenses (if separate), proof of payment, the reason for the activity, and the name(s) of the individual(s) or a group of individuals involved.  \n5. CMCC will reimburse the business expenses incurred by employees, provided that:  \n• their supervisor has pre-approved the expense to be incurred  \n• the employee was involved in CMCC business  \n• the expenses were reasonable , proper and necessary  \n• he claim was appropriately documented , and  \n• the expenses, where applicable, were in compliance with the policies and procedures of external funding organizations.  \n6. Employees shall repay any overpayments on claim submissions.  \n7. Expenses in this policy are claimed and reimbursed in Canadian funds. Expenses incurred in a currency other than Canadian dollars will be reimbursed based on the Average Monthly Exchange Rate for the currency as provided by CMCC’s bank, or the actual exchange rate incurred on the expense as supported by documentation.  \n8. When an employee has been reimbursed for business expenses (e.g. , travel, conference registration) and resigns prior to the travel date, the employee maybe responsible for reimbursing such costs to CMCC.  \n9. Employees may be given access to a corporate purchasing card where the nature of their job requires such use. This card may only be used for business expenses, not for expenses of a personal nature, nor for cash advances.  \n10. Employees who are provided with a corporate purchasing card are required to abide by this policy and agree to abide by the terms and conditions of a Purchasing Card Usage Agreement.  \n2. PURPOSE  \nTo reimburse employees for fair and reasonable expenses incurred personally while on CMCC business.  \n3. SCOPE  \nAll employees.  \n4. INFORMATION AND COMPLIANCE PLANS (not a comprehensive list)  \nN/A  \n5. RELATED POLICIES (not a comprehensive list)  \n• Conflict of Interest and Conflict of Commitment  \n• Expenditure Authorization  \n6. DEFINITIONS  \nN/A  \n\n| New Policy Approved (date): |  |\n| --- | --- |\n\n\n| Policy Revision History (dates): | Reimbursement of Expenses , -June 2008\u003Cbr>October 29, 2015\u003Cbr>Reimbursement of Business Expenses – December 8, 2016\u003Cbr>March 28, 2024 |\n| --- | --- |\n\n7. PROCEDURES  \n1. Prior to travel, a Request for Travel Approval form must be submitted to and approved by the employee’s supervisor.  \n2. Reimbursement will be made following submission of an expense form, signed by the supervisor, which is accompanied by original receipts to support the expense, proof of payment, the reason for the activity, and the name(s) of the individual(s) or a group(s) of Individuals in attendance.  \n3. All charges to a corporate purchasing card must be supported by appropriate documentation and coded for accounting purposes prior to submission for payment.  \n4. Employee","cbCairOUddK71C8d","https://ap.wps.com/l/cbCairOUddK71C8d","pdf",438451,"English","# Policy\n## Purpose\n## Scope\n## Procedures\n## Attachments","[{\"question\":\"What types of business expenses are reimbursable under this policy?\",\"answer\":\"Reimbursement covers reasonable and necessary expenditures for CMCC business, including common travel costs (economy air and rail, taxi or car), food, beverages, and gratuities. Personal expenses are not reimbursed.\"},{\"question\":\"What documentation is required to receive reimbursement?\",\"answer\":\"Employees must submit appropriate completed forms signed by their supervisor with original receipts, proof of payment, the reason for the activity, and the name(s) of the individual(s) or group in attendance. Missing receipts require written approval and a Missing Receipt Form with an explanation.\"},{\"question\":\"How are corporate purchasing cards used and managed for business expenses?\",\"answer\":\"Purchasing cards may be used only for business expenses and not for personal expenses or cash advances. Charges must be supported with documentation and coded for accounting purposes before payment, and cardholders must submit receipts to the relevant authorizing manager within required timelines.\"}]","Reimbursement of Business Expenses - Policy | PDF",1789850126]