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Responsibilities extend to special education records, confidential IEP document management, master IEP list upkeep, and program-wide database tracking with District, SELPA, and state/federal reporting needs. 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meetings, training, and events, requiring regular commuting within Southern California.  \nPosition Summary  \nMY Academy is a primarily virtual, independent study program designed to provide flexible, personalized learning for students. This role is responsible for managing intricate record-keeping tasks associated with the enrollment, transfer, and withdrawal of students, adhering to established guidelines. This role involves assessing student transcripts and upkeeping records within an educational setting, alongside contributing to the overall administrative operations of the school office. This role requires a high level of organizational skills, the ability to handle multiple tasks simultaneously, and a commitment to ensuring efficient and effective operational and instructional support functions. The Registrar operates with minimal supervision, working within the confines of well-defined policies and procedures.  \nMinimum Qualifications  \n● Possess at least two years of experience in a school registrar role or a similar position, with a strong background in administrative work, data entry, record analysis, and delivering exceptional customer service in a high-volume environment.  \n● Obtain state and federal background clearance ( LiveScan) as per Education Code Section 44237, a prerequisite for working with students. Employment is contingent upon clearance confirmation by Human Resources.  \n● Provide recent proof of a TB test, taken within the last 60 days as per Education Code Section 49406, upon hiring, with subsequent tests every four years.  \nGeneral Skills  \n● Active listening and clear communication, with the ability to understand needs and respond appropriately. (We Pursue Gratitude)  \n● Inclusive practice, ensuring students, families, and colleagues are treated with respect and feel they belong. (All Are Welcome)  \n● Student-focused support, maintaining high expectations while supporting individual student progress and pathways. (We Choose Hope)  \nRegistrar and Data Specialist Job Description Board Approved: [Month, Year]  \n● Collaboration and service orientation, working effectively with others to support students and school operations. (We Are Servant Leaders)  \n● Use of feedback for improvement, applying input from others to adjust and improve practice and outcomes. ( Feedback Is Critical)  \n● Professionalism and reliability, maintaining a positive, respectful approach and consistent follow-through on responsibilities. (We Celebrate the Small Things)  \n● ~~A collaborative team member with a passion for continuous learning¶~~  \n~~● Flexible and adaptable to changing environments¶~~  \n~~● Receptive to diverse perspectives and goals¶~~  \n~~● Skilled in resolving conflicts effectively¶~~  \n~~● Committed to upholding the School~~'~~s vision and mission with integrity¶~~¶  \nEssential Duties and Responsibilities  \nThis role encompasses comprehensive management of student records, from enrollment through to the delivery of transcripts, ensuring compliance with FERPA and other relevant regulations. Key responsibilities include:  \n● Collaborating with counselors to update student transcripts.  \n● Handling requests for cumulative files and official transcripts, and notifying relevant districts upon student withdrawals.  \n● Integrating report cards into the Student Information System (SIS) and verifying attendance records.  \n● Managing student file transfers, truancy notifications, and enrollment status updates.  \n● Ensuring the accuracy of transcripts and student records, and fulfilling requests for student records in a timely manner.  \n● Accurately entering and maintaining student course and grade data in the SIS.  \n● Providing on-demand transcripts to stakeholders and staying updated on policy de","cbCaimuvoAZvTAPt","https://ap.wps.com/l/cbCaimuvoAZvTAPt","pdf",122165,"English","# Position Summary\n## Minimum Qualifications\n## General Skills\n## Essential Duties and Responsibilities\n## Additional Responsibilities","[{\"question\":\"What is the primary purpose of the Registrar and Data Specialist role at MY Academy?\",\"answer\":\"Manage intricate student record-keeping for enrollment, transfers, and withdrawals, including transcript review and SIS record maintenance to support school administration and instructional operations.\"},{\"question\":\"What qualifications are required before employment?\",\"answer\":\"At least two years of experience in a school registrar role (or similar), completion of state and federal background clearance via LiveScan, and proof of a TB test taken within the last 60 days with subsequent tests every four years.\"},{\"question\":\"How does this role handle transcripts and student records requests?\",\"answer\":\"It processes transcript requests, resolves discrepancies, integrates report cards into the SIS, verifies attendance records, and provides on-demand transcripts while notifying relevant districts upon student withdrawals.\"}]","Registrar and Data Specialist Job Description - Redlined 2026.6.11 | PDF",1789336169]