[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-274824-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-274824-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","reference-writer-step-by-step-instructions-for-uploading-reference-letters","Reference Writer - Step by Step Instructions for Uploading Reference Letters","","Step-by-step guidance for reference writers to upload and manage reference letters in an academic job system. The process starts from receiving a reference letter request email, then opening the provided URL to access the upload form. Instructions cover choosing new vs. replacing existing letters, selecting files from the local system, submitting generic or employer-specific tailored letters, verifying the uploaded PDF, and confirming it as verified. The guide also explains how to review active applications and access the broader letters library via the Refs page, plus logout and support resources.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/reference-writer-step-by-step-instructions-for-uploading-reference-letters/274824/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/reference-writer-step-by-step-instructions-for-uploading-reference-letters/274824.png","ImageObject",442,249,{"name":42,"@type":43},"Valentina","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-29","2026-09-15",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",13,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What should a reference writer do before uploading a reference letter?","Question",{"text":63,"@type":64},"Receive a reference letter request email similar to the provided sample, then open the URL in the email to access the upload form.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"When should a reference letter be replaced versus uploaded as a new letter?",{"text":68,"@type":64},"Choose “new letter” for new submissions, and avoid replacing letters that are still in use. If an application is active, do not replace a tailored letter for that employer.",{"name":70,"@type":61,"acceptedAnswer":71},"How does the reference writer verify that the uploaded letter is correct?",{"text":72,"@type":64},"After submission, open the “PDF” link to review the letter, then click “Press to confirm it as verified” to complete the upload.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},274824,1790185249,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,114,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},17,"Forms",40,"forms",{"id":115,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":116,"slug":117},18,30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":115,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":22},13056703020460,"https://ap-avatar.wpscdn.com/avatar/be000253dac470eee5d?_k=1778207105932848923","Step by Step Instructions for Reference Writers  \n[You can get this file by clicking on the icon above on the “Refs” page after login as a reference writer. Click on the [doc] link if you want to save it as a Word file so you can edit and keep locally. Please email your corrections or updates to us.]  \nTo upload a reference letter for an applicant, you should have already received a reference letter request email similar to this sample:  \nWhen you are ready to upload the letter, please open the URL in the email in a web browser to go directly to the letter uploading form:  \nOn this form, you first need to decide whether to upload the letter as a new letter or to replace an existing one. Please don’t replace any letters which are still in use, for example, don’t replace a tailored letter for some employer if that application is still active. Next click on the “Browse” or “Choose File”button to select the file for your letter from your local system. If this letter is to be used for all the applicant’s applications (a generic letter), you can just press “Submit” button to submit it. If it’s a letter for one employer (a tailored letter), please click on the green arrow to select the employer first. Once it’s submitted, you’ll see:  \nHere you can click on the “PDF” link to review the letter to make sure it looks right. Once that’s done, please click on “Press to confirm it as verified” to finish it.  \nThat’s all you need to do to upload a letter. You can click on the ‘applications’ link to see the list of active applications this applicant currently has and the letter each application uses. Click on the “Refs”link if you want to review all your letters or work on them directly. Click on “Logout” to log out your account.  \nFOR HELP:  \nFor FAQs please log into AJO and click FAQs under the Help menu ([https://academicjobsonline.org/ajo/faqs/10](https://academicjobsonline.org/ajo/faqs/10))  \nFor other user documentation click User Guide under the Help menu ([https://academicjobsonline.org/help/academicjobs/userdoc/](https://academicjobsonline.org/help/academicjobs/userdoc/))  \nYou can always submit a help request to [support@academicjobsonline.org](support@academicjobsonline.org)","cbCaifz1tsgMOqDB","https://ap.wps.com/l/cbCaifz1tsgMOqDB","pdf",881968,"English","# Reference Letter Upload Workflow\n## Uploading new vs. replacing letters\n## Submitting generic or tailored letters\n## Reviewing and verifying the PDF\n## Viewing applications and managing letters\n## Getting help and support","[{\"question\":\"What should a reference writer do before uploading a reference letter?\",\"answer\":\"Receive a reference letter request email similar to the provided sample, then open the URL in the email to access the upload form.\"},{\"question\":\"When should a reference letter be replaced versus uploaded as a new letter?\",\"answer\":\"Choose “new letter” for new submissions, and avoid replacing letters that are still in use. If an application is active, do not replace a tailored letter for that employer.\"},{\"question\":\"How does the reference writer verify that the uploaded letter is correct?\",\"answer\":\"After submission, open the “PDF” link to review the letter, then click “Press to confirm it as verified” to complete the upload.\"}]","Reference Writer - Step by Step Instructions for Uploading Reference Letters | PDF",1789483248]