[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-348744-105":53,"doc-detail-348744-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","records-inventory-inventory-form","Records Inventory - Inventory-form","","Records Inventory is a structured records-management form used to document archival holdings and administrative or operational record series. It captures key metadata such as location, record series title, purpose, contents, date range, status, physical description (type, format, size, volume), filing and storage method, indexing, and file breaks. It also records retention periods, access restrictions, applicable legislation, classification, final dispositions, and approvals with schedule numbers for archives use.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/records-inventory-inventory-form/348744/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/records-inventory-inventory-form/348744.png","ImageObject",442,249,{"name":88,"@type":89},"McGucket","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-22",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What information does the Records Inventory form collect about a record series?","Question",{"text":109,"@type":110},"It collects location, record series title, purpose, contents, date range, and whether the series is original or duplicate. It also records status such as continuous or discontinued.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the form document physical and storage details?",{"text":114,"@type":110},"It captures record type, format, size, volume, estimated annual accumulation, and storage medium such as cabinet, shelf, desk drawer, flat, rolled, or boxed. It also includes filing method, index type, and file breaks.",{"name":116,"@type":107,"acceptedAnswer":117},"What retention and access restriction fields are included?",{"text":118,"@type":110},"The form records retention periods in office and in storage, plus access restriction indicators in office, storage, and archives. It also allows notes on legislation, class, final dispositions, and archivist approval.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},348744,1790830984,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},1236954412713,"https://us-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","University of Toronto Archives and Records Management Services  \nRecords Inventory  \n􀂃 Location  \n002 Office name:   003 Office address/phone:    \n_________________________________ _______________________________________  \n_________________________________ _______________________________________  \n􀂃 Identification  \n004 Title of record series:    \n005 Purpose: 􀂅 Operational or 􀂅 Administrative  \n\n|  |\n| --- |\n|  |\n|  |\n\n006 Contents:  \n______________________________________________________________________________  \n______________________________________________________________________________  \n______________________________________________________________________________  \n______________________________________________________________________________  \n______________________________________________________________________________  \n007 Date range: From   To    \n008 􀂅 Original record series or 􀂅 Duplicate record series  \nComments:    \n009 Status: 􀂅 Continuous 􀂅 Discontinued Date:   Reason:   \n􀂃 Physical Description  \n010 Type: 011 Format: 012 Size  \n􀂅 Correspondence 􀂅 Files 􀂅 8.5 x 11 􀂅 8 mm  \n􀂅 Forms 􀂅 Cards 􀂅 11 x 14 􀂅 Other (specify)  \n􀂅 Minutes 􀂅 Printouts 􀂅 3 x 5  \n􀂅 Reports 􀂅 Bound vols 􀂅 16 mm  \n􀂅 Financial 􀂅 Maps/dwgs  \nStatements 􀂅 EDP (continue on Addendum) 013 Volume:   linear ft  \n􀂅 Other (specify) 􀂅 Microfilm  \n􀂅 Photos  \n  􀂅 Sound recordings 014 Estimated annual  \n􀂅 Moving images accumulated:   linear ft  \n􀂅 Other (specify)    \n􀂃 Filing and Storage  \n015 Filing: 􀂅 Alpha 􀂅 Numeric 􀂅 Alpha-numeric 􀂅 Chronological by    \n􀂅 Other (specify)   \n016 Index: 􀂅 Card catalogue 􀂅 Book 􀂅 Automated  \n017 File breaks: 􀂅 Fiscal 􀂅 Calendar 􀂅 Academic 􀂅 Other (specify)    \n018 Storage: 􀂅 Cabinet 􀂅 Shelf 􀂅 Desk drawer 􀂅 Flat 􀂅 Rolled 􀂅 Boxed  \n􀂅 Other (specify)    \n􀂃 Analysis  \n019 Retention: In office   (years) 020 Access Restrictions:  \nIn storage   (years) In office 􀂅 Yes 􀂅 No  \nIn storage 􀂅 Yes 􀂅 No  \n021 Legislation (name of statute):    \n022  \n_______________________________________ ___________________________  \nSurveyor Date  \nArchives Use Only  \n023 Class: 􀂅 Personal Information Bank 􀂅 General 􀂅 Vital record  \n024 Retention requirements 025 Final dispositions:  \nIn office 􀂅 Destroy 􀂅 Permanent retention:  \n(current plus)   􀂅 Archives  \nIn storage   􀂅 Office of Origin  \nTotal    \n026 Access Restrictions  \nIn office 􀂅 Yes 􀂅 No  \nIn storage 􀂅 Yes 􀂅 No  \nIn Archives 􀂅 Yes 􀂅 No  \nDetails:  \n027 Archivist Approved by University Archivist  \nDate   Date    \n028 Schedule no.:","cbCaircT1fbMs8zz","https://ap.wps.com/l/cbCaircT1fbMs8zz","pdf",44634,"English","# Location\n## Identification\n## Contents and Dates\n## Status and Original/Duplicate\n## Physical Description\n## Filing and Storage\n## Analysis\n## Retention and Access Restrictions\n## Legislation, Class, and Dispositions\n## Approvals and Schedule Number","[{\"question\":\"What information does the Records Inventory form collect about a record series?\",\"answer\":\"It collects location, record series title, purpose, contents, date range, and whether the series is original or duplicate. It also records status such as continuous or discontinued.\"},{\"question\":\"How does the form document physical and storage details?\",\"answer\":\"It captures record type, format, size, volume, estimated annual accumulation, and storage medium such as cabinet, shelf, desk drawer, flat, rolled, or boxed. It also includes filing method, index type, and file breaks.\"},{\"question\":\"What retention and access restriction fields are included?\",\"answer\":\"The form records retention periods in office and in storage, plus access restriction indicators in office, storage, and archives. It also allows notes on legislation, class, final dispositions, and archivist approval.\"}]","Records Inventory - Inventory-form | PDF",1790077606]