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The position focuses on maintaining and coordinating personnel documentation, including preparing, scanning, and entering records into a document management system. 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6/18; 2/19;12/20  \nJOB DESCRIPTION  \n\n| POSITION TITLE: Records File Clerk | JOB CODE: 474D |\n| --- | --- |\n| DIVISION: Human Resources | SALARY SCHEDULE: Office Clerical/Technician Annual |\n| DEPARTMENT: Human Resource Systems | WORKDAYS: 238 |\n| REPORTS TO: Director, Human Resource Systems | PAY GRADE: Clerk V (NC05) |\n| FLSA: Non-Exempt | PAY FREQUENCY: Monthly |\n| PRIMARY FUNCTION: Performs functions relating to maintenance of the school district’s records and personnel files while retaining security and confidentiality related to the personnel documents. |  |\n\nREQUIREMENTS:  \n\n| 1. | Educational Level: High School Diploma or GED |\n| --- | --- |\n| 2. | Certification/License Required: None |\n| 3. | Experience: Zero to two years general clerical experience. |\n| 4. | Physical Activities: Routine physical activities that are required to fulfill job responsibilities, frequent standing, bending, kneeling and reaching; must be able to lift at least 20 pounds |\n| 5. | Knowledge, Skills, & Abilities: Written and oral communication, filing, organization and computer technology (MS Office) |\n\nThe Board of Education and the Superintendent may accept alternatives to some of the above requirements.  \nESSENTIAL DUTIES:  \n\n| 1. | Demonstrates prompt and regular attendance. |\n| --- | --- |\n| 2. | Demonstrates a basic ability to use technology to perform job duties. |\n| 3. | Demonstrates accuracy and great organizational skills when processing records. |\n| 4. | Prepares and scans all personnel records into document management system. |\n| 5. | Provides administrative support as needed to the Director of HR Systems. |\n| 6. | Maintains confidentiality of records. |\n| 7. | Maintains, prepares, and coordinates shipping of termination or expired paper files. |\n| 8. | Requisitions personnel files from storage facilities as needed. |\n| 9. | Is familiar with state’s retention requirements and manages retention for all records under HR’s management. |\n| 10. | Maintains other employee records and manages their retention, as needed. |\n| 11. | Maintains confidentiality when responding to records requests. |\n| 12. | Operates office equipment and software necessary for processing records, including the coordination of system user access. |\n| 13. | Communicates with CCSD personnel, outside agencies and other school systems regarding employee records. |\n| 14. | Assists with verification of Cobb County School District work experience and salary when needed. |\n| 15. | Performs other duties as assigned by appropriate administrator. |\n\nSignature of Employee  Date   Signature of Supervisor   Date","cbCaiu8uxZy1lMlh","https://ap.wps.com/l/cbCaiu8uxZy1lMlh","pdf",172296,"English","# Job Description\n## Position Details\n## Requirements\n## Essential Duties","[{\"question\":\"What is the primary function of the Records File Clerk?\",\"answer\":\"The role maintains school district records and personnel files while ensuring security and confidentiality for personnel documents.\"},{\"question\":\"What experience is required for the Records File Clerk position?\",\"answer\":\"The requirements specify zero to two years of general clerical experience.\"},{\"question\":\"What essential duties does the clerk perform regarding records?\",\"answer\":\"The clerk processes records accurately, prepares and scans personnel records into the document management system, manages retention per state requirements, and maintains confidentiality when responding to records requests.\"}]","Records File Clerk Job Description - Essential Duties and Requirements | PDF",1789339670]