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letter?",{"text":72,"@type":64},"Use “Match Fields” and map Item 1 to last name while leaving first name as “not matched,” map Item 2 to “Address 1,” and map Item 4 to “City,” leaving other address segments as “not matched.”",{"name":74,"@type":61,"acceptedAnswer":75},"What is the recommended way to preserve address block matching for future merges?",{"text":76,"@type":64},"Check “Remember this matching…” in the Match Fields dialog so the address block format is retained for future follow-up letter Mail Merge runs.","https://schema.org",{"og:url":32,"og:type":79,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":81,"canonical":32},"index,follow",{"doc_id":83,"site_id":7},277118,1790182232,{"code":4,"msg":86,"data":87},"success",[88,93,98,103,108,113,118,122,127],{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},11,"Presentations",90,"presentations",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},12,"Resumes",80,"resumes",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},14,"Invoices",70,"invoices",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},15,"Posters",60,"posters",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},16,"Social 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At the bottom of the screen, change “FollowUp Mailing Letter format?” to “yes” in order to generate letters instead of labels.  \nAs seen below, the output for follow-up letters, [as displayed in CPDMS.net](as displayed in CPDMS.net), appears identical to the label output. However, when the report is saved as .csv file, the format will be optimized for letters rather than labels.  \nChoose the “Save” button and a dialog box will appear with the default filename “Labels.csv”and “comma separated” as the specified file format. The filename may be changed to whatever you wish, but be sure to preserve the .csv extension.  \nSelect “Submit” and then “Save” to save the file to the desired location on your own computer or network drive. In the screen below, for example, the file is saved to the user’s computer desktop.  \nOnce the file has been saved to your computer, open it using Excel. In Excel, click the Office Button (in the top left corner) and choose “Save As” and “Excel Workbook.” A dialog box will open. At this point, you can choose where to save the file and assign a different name if you wish. Once you have specified a location and name, hit “Save” and close Excel.  \nNow open Microsoft Word, click the “Mailings” tab, then the “Start Mail Merge” button and“Letters.”  \nNext, from the “Mailings” menu, choose “Select Recipients” and “Use Existing List.” The“Select Data Source” dialog box is now displayed. Click the arrow to the right of “Files of type”and select “Excel Files” from the drop down menu (you may have to scroll down the list to find it) . Next go to the location on your computer or network drive where the label file was saved (in the example below, the computer desktop) . Highlight the file and click on “Open.”  \nNext the “Select Table” dialog box will appear. Click “Ok.”  \nIn order to add the names and addresses of the physicians to each letter, click on “Address Block” in the “Write and Insert Fields” section of the Mailings menu. A dialog box opens, as seen below:  \nClick on “Match Fields” to fill in the address blocks with the data from the Excel spreadsheet.  \nNow the “Match Field” dialog box is available. Use this box to format the address properly.  \nIn the follow-up letter format, Item 1 contains both first name and last name, so leave First Name as ‘not matched’ and select Item 1 from the drop-down box next to Last Name. Item 2 contains the address, so select Item 2 from the drop-down box next to ‘Address 1.’ Item 4 contains city, state, and ZIP code, so select Item 4 from the drop-down box next to ‘City.’ Leave all other segments ofthe address block as ‘not matched.’  \nOnce you have assigned each item to its corresponding place in the address block, the “Match Fields” dialog box should appear as it does in the example below. Check the box labeled“Remember this matching…” in order to preserve this address block format for future follow-up letter mail merges. Click “Ok” to go on to the next step.","cbCaivaatAGk2X1s","https://ap.wps.com/l/cbCaivaatAGk2X1s","pdf",739703,"English","# Printing Follow-up Letters with Mail Merge\n## Create Follow-up Letters and Export CSV\n## Prepare Word Mail Merge Recipients\n## Insert Address Block and Match Fields","[{\"question\":\"How do you switch from follow-up labels to follow-up letters in Office 2007?\",\"answer\":\"In the Reports submenu, create Follow-up Labels using the desired criteria, then change “FollowUp Mailing Letter format?” to “yes” to generate letters instead of labels.\"},{\"question\":\"Why should the exported file keep the .csv extension?\",\"answer\":\"When saving the report, use the Save dialog and preserve the .csv extension so Word can later select the Excel-based data source correctly.\"},{\"question\":\"How do you match fields in the address block for the follow-up letter?\",\"answer\":\"Use “Match Fields” and map Item 1 to last name while leaving first name as “not matched,” map Item 2 to “Address 1,” and map Item 4 to “City,” leaving other address segments as “not matched.”\"},{\"question\":\"What is the recommended way to preserve address block matching for future merges?\",\"answer\":\"Check “Remember this matching…” in the Match Fields dialog so the address block format is retained for future follow-up letter Mail Merge runs.\"}]","QUICK GUIDE TO PRINTING FOLLOW-UP LETTERS USING MAIL MERGE IN OFFICE 2007 | PDF",1789497937,6]