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The role maintains procurement records, prepares related reports, and ensures compliance with District standards, chart of accounts usage, and bid threshold regulations. Responsibilities include vendor quote management, vendor account and bank card program administration, workflow improvement for procurement and distribution, bid package support, and drafting purchasing correspondence and forms, with additional fixed asset program assistance.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/purchasing-coordinator-job-description/261935/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/purchasing-coordinator-job-description/261935.png","ImageObject",442,249,{"name":88,"@type":89},"Quinn","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-30","2026-09-14",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What does the Purchasing Coordinator manage as part of procurement operations?","Question",{"text":108,"@type":109},"The role coordinates procurement operations, ensures distribution of supplies and services, generates and manages purchase orders, and maintains records and reports related to purchasing activities.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How does the position ensure purchasing compliance?",{"text":113,"@type":109},"It verifies budget availability, applies District policies and procedures, reviews standing purchase orders, validates transactions in the financial system, and analyzes vendor spend against bid threshold regulations.",{"name":115,"@type":106,"acceptedAnswer":116},"What vendor and purchasing tools are administered in this role?",{"text":117,"@type":109},"The position manages vendor accounts, obtains and verifies vendor quote compliance, and administers the District bank card program, including users, card orders, and monthly statement compliance review.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},261935,1790024021,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},962075114765,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","JOB TITLE: Purchasing Coordinator  \nPAY GRADE: CL 21  \nLAST REVISED: July 2025  \nJob Descriptions/Class Specifications are intended to present a descriptive list of the range of duties performed by employees in the job and are not intended to reflect all duties performed within the job.  \nSierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must have the understanding and ability to successfully support individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.  \nSUMMARY DESCRIPTION  \nUnder general supervision from assigned manager, coordinates procurement operations and ensures distribution of supplies, equipment, and services; maintains records and prepares reports related to procurement; and performs a variety of administrative support functions relative to assigned area of responsibility.  \nREPRESENTATIVE DUTIES  \nThe following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.  \n1. Receives and reviews requisitions in the District’s Banner Enterprise Resource Planning (ERP) system; discusses requested supplies, equipment , and services with appropriate staff; ensures verification of budget availability for requisitions; communicates with appropriate division and accounting staff to make corrections, as needed; ensures purchasing compliance with established District standards; updates requisitions to include necessary information; obtains new quotes from vendors to update District information or when initial quotes have expired; verifies the validity of piggyback or cooperative agreements used to purchase goods; reviews and approves standing purchase orders to determine appropriate usage and compliance with District policies and procedures; understands and applies District chart of accounts; validates accounts and other transactions in financial system; analyzes vendor spend to ensure compliance with bid threshold regulations.  \n2. Generates, manages , and executes purchase orders, including change orders and closure requests; reviews and edits purchase orders for accuracy; generates all annual District utility purchase orders; reviews and edits purchase order change order requests; reviews and edits purchase order closure requests and ensures items have been received prior to closure; issues purchase order cancelation notifications; coordinates with District staff on next steps if items will not be received by deadlines; periodically reviews open purchase order list and communicates with vendors and District departments to help ensure timely delivery.  \n3. Leads, trains , and reviews the procurement work of staff; responds to questions and inquiries from faculty and staff; provides assistance with more complex procurement transactions.  \n4. Applies and communicates information regarding laws, regulations, District policies and procedures related to District purchasing functions.  \n5. Manages the District’s bank card program, including adding and removing users, ordering and canceling physical cards, and updating account information such as limit increases or decreases; reviews monthly statements for purchasing and account code compliance, adds and removes account access and assigns statement access to","cbCaig7bY7jT0uVA","https://ap.wps.com/l/cbCaig7bY7jT0uVA","pdf",52003,"English","# Summary Description\n## Representative Duties","[{\"question\":\"What does the Purchasing Coordinator manage as part of procurement operations?\",\"answer\":\"The role coordinates procurement operations, ensures distribution of supplies and services, generates and manages purchase orders, and maintains records and reports related to purchasing activities.\"},{\"question\":\"How does the position ensure purchasing compliance?\",\"answer\":\"It verifies budget availability, applies District policies and procedures, reviews standing purchase orders, validates transactions in the financial system, and analyzes vendor spend against bid threshold regulations.\"},{\"question\":\"What vendor and purchasing tools are administered in this role?\",\"answer\":\"The position manages vendor accounts, obtains and verifies vendor quote compliance, and administers the District bank card program, including users, card orders, and monthly statement compliance review.\"}]","Purchasing Coordinator - Job Description | PDF",1789357643]