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\nProvides control over the Authority’s procurement process by executing effective, efficient, and uniform methodologies that ensure compliance with all federal and state regulatory requirements.  \nESSENTIAL FUNCTIONS  \nEssential Duties and Responsibilities  \nThe duties listed below illustrate of the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position. Undertakes and performs the following and all other work-related duties as assigned.  \n1. Reviews requisitions, consults with vendors and representatives concerning the material, equipment, supply, and service needs. Negotiates price trade and cash discounts and evaluates all offers to determine which best suits the needs of the Authority.  \n2. Oversees the creation of procurement activities for outside contract work, ensuring competitive bids are received and reviewed for adherence to budget, procedural, and technical requirements. Responsible for evaluating contract files for compliance with HUD regulations and preparing appropriate forms, letters, and documents accordingly.  \n3. Conducts formal or informal bidding, for non-Davis Bacon projects or services, reviewing responses and making recommendations for awards.  \n4. Reviews bid offers and negotiates within budgetary limitations and scope of authority.  \n5. Initiates contracts or purchase orders as required for materials, equipment, and services.  \n6. Interviews vendors to obtain information relative to product, price, ability of vendor to produce product, service, and delivery date. Also continually evaluates vendor performance and determines standards for continued vendor participation.  \n7. Recommends or issues changes to the contract, highlighting conditions that could jeopardize contract performance. Makes recommendations on problems of production, delivery,  \nAuthority-furnished property, quality assurance acceptance, or other areas affecting the contract.  \n8. Reviews written documentation of defective/unacceptable goods or services with inventory users, vendors, etc., and takes corrective action for items acquired through use of a purchase order as may be necessary.  \n9. Works with user departments to ensure timely and appropriate stock levels and to determine quality/life/performance of the purchased goods and services.  \n10. Develops specifications and standardizations for inventory of necessary office supplies, equipment, maintenance, and repair needs and monitors usage quantities and frequency through review of inventory reports to track utilization of resources. Calculates and analyzes trends and projections to establish minimum and maximum inventory levels and reorder quantities.  \n11. Assist in the review of invoices for which no purchase order was issued or for discrepancies between invoices and purchase orders that are brought to Procurement’s attention. Ensures proper payments on invoices and requests special disbursement for emergency purchases.  \n12. Administers the disposition of fixed assets in accordance with Authority policy and procedure.  \n13. Maintains procurement records in accordance with record retention policies. Maintains vendor files and performs the purchase order/invoice matching function as well as monitors the status of open purchase orders.  \n14. Cultivates and manages new vendor enrollment and communications.  \n15. Maintains records on purchase price information on both open market and contract purchasesand revises as conditions change.  \n16. Plans and administers a program of standardization to reduce to a minimum the various sizes, types, styles, and kinds of equipment and supplies purchased.  \n17","cbCaiqH9uPuYVuDt","https://ap.wps.com/l/cbCaiqH9uPuYVuDt","pdf",274936,7,"English","# Job Description\n## Job Information\n## Job Summary\n## Essential Functions\n## Supervisory Responsibilities\n## Qualifications and Competencies","[{\"question\":\"What is the primary purpose of the Purchasing Agent position?\",\"answer\":\"To control the Authority’s procurement process by executing effective, efficient, and uniform methodologies that ensure compliance with federal and state regulatory requirements.\"},{\"question\":\"What responsibilities does the Purchasing Agent perform regarding vendors and bidding?\",\"answer\":\"The agent reviews requisitions, consults with vendors, negotiates prices and discounts, conducts formal or informal bidding where required, evaluates responses, and recommends awards.\"},{\"question\":\"How does the Purchasing Agent handle purchasing records and invoice processing?\",\"answer\":\"The agent maintains procurement and vendor records, performs purchase order/invoice matching, monitors open purchase order status, ensures proper invoice payments, and requests special disbursement for emergency purchases.\"}]","Purchasing Agent - Job Description - PC3 | PDF",1789336781]