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The role reviews and analyzes purchase requisitions, develops sources and vendor information, prepares bid specifications, issues bid requests, and evaluates quotations and proposals. It also interprets procedures for departments and vendors, manages change orders, maintains eligible vendor lists, reconciles invoice payments, and trains stakeholders while supporting P-Card administration and record files.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/purchasing-agent-job-class-description-0809/259887/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/purchasing-agent-job-class-description-0809/259887.png","ImageObject",442,249,{"name":88,"@type":89},"WPS_1786070896","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-24","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What purchasing activities does a Purchasing Agent handle?","Question",{"text":108,"@type":109},"The position purchases materials, equipment, supplies, and services using the FAST system, reviews purchase requisitions, develops sources, prepares bid specifications, issues bid requests, and reviews quotations.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What skills and software proficiency are required?",{"text":113,"@type":109},"The role requires initiative and independent judgment, knowledge of purchasing policies and procedures, ability to prepare and analyze technical specifications and bids, strong verbal and written communication, and proficiency with database, spreadsheet, word processing, and presentation software.",{"name":115,"@type":106,"acceptedAnswer":116},"What are typical examples of duties in this job class?",{"text":117,"@type":109},"Duties include processing requisitions, implementing change orders, refining specifications, preparing bid invitations or requests for proposals, selecting vendors, reconciling invoices for payments, resolving purchasing questions, and assisting with administration of the P-Card program.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},259887,1789336737,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":125,"read_time":9},549768072016,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","USF Job Class Description  \nJOB CODE: 0809  \nJOB TITLE: Purchasing Agent  \nPAY PLAN: 23  \nCAREER BAND: C  \nFLSA: Non-Exempt  \nCBU : 31  \nEffective 07/18/2018  \nJob Title: Purchasing Agent  \nJob Summary  \nA Purchasing Agent purchases materials, equipment, supplies and services of a specialized or complex nature using FAST system and related software in compliance with USF purchasing policies and procedures. Reviews and analyzes purchase requisitions, investigates and develops sources of supplies, prepares bid specifications, issues bid requestsand reviews quotations. Purchasing Agents also interpret purchasing procedures to departments and vendors.  \nNature of Work  \nThis position typically reports to a Purchasing Manager, Assistant Director, Office Manager or other appropriate administrator. The Purchasing Specialist must be able to use initiative and independent judgment. This position requires knowledge of purchasing policies and procedures and familiarity with materials, products and commodities in an area of specialization. This position requires the ability to prepare and analyze technical specifications and bids, good verbal and written communication skills and the ability to develop and maintain effective working relationships. This position requires proficiency in the use of database, spreadsheet, word processing and presentation software tools, including the ability to produce reports, documents and presentations.  \nExamples of Duties  \nThe following list provides examples of the most typical duties for positions in this job class. Individual positions may not include all of the examples listed, nor does the list include all of the work that may be assigned to positions in this job class.  \n􀁸 Reviews and processes purchase requisitions. Verifies accuracy and conformance with university purchasing policies and regulations and determines appropriate method to process requisition based on dollar amount, timeliness, existing open contracts, and/or competitive bidding.  \n􀁸 Implements and follows up on change orders.  \n􀁸 Identifies requesting departments’ needs and budgetary requirements and makes recommendations to develop and refine specifications for commodities, supplies or equipment.  \n􀁸 Prepares bid specifications, legal advertisements, formal bid invitations or requests for proposals; receives and analyzes bids, quotes, proposals, and awards and administers contract.  \n􀁸 Identifies and maintains lists of eligible vendors and selects vendor to procure requisitioned commodities, meeting criteria such as price, quantity, quality and delivery date and orders  \n􀁸 Reconciles and processes invoices/requests for payments against requisitions.  \n􀁸 Trains on and interprets purchasing procedures and processes including purchasing software for departments.  \n􀁸 Resolves and answers questions regarding purchasing issues with departmentsand/or vendors.  \n􀁸 Assists with administration of P-Card program.  \n􀁸 Creates and maintains files of purchasing records.  \nMinimum Qualification Requirements  \nThis position requires a high school diploma or equivalent and four years of procurement related experience; or a bachelor’s degree in a related field.","cbCaiowD8XOobz7R","https://ap.wps.com/l/cbCaiowD8XOobz7R","pdf",88223,"English","# Job Title and Classification\n## Job Code and Effective Date\n## Job Summary\n## Nature of Work\n## Examples of Duties\n## Minimum Qualification Requirements","[{\"question\":\"What purchasing activities does a Purchasing Agent handle?\",\"answer\":\"The position purchases materials, equipment, supplies, and services using the FAST system, reviews purchase requisitions, develops sources, prepares bid specifications, issues bid requests, and reviews quotations.\"},{\"question\":\"What skills and software proficiency are required?\",\"answer\":\"The role requires initiative and independent judgment, knowledge of purchasing policies and procedures, ability to prepare and analyze technical specifications and bids, strong verbal and written communication, and proficiency with database, spreadsheet, word processing, and presentation software.\"},{\"question\":\"What are typical examples of duties in this job class?\",\"answer\":\"Duties include processing requisitions, implementing change orders, refining specifications, preparing bid invitations or requests for proposals, selecting vendors, reconciling invoices for payments, resolving purchasing questions, and assisting with administration of the P-Card program.\"}]","Purchasing Agent - Job Class Description 0809 | PDF"]