[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-287866-105":3,"detail-sidebar-cat-1-en-105":80,"doc-detail-287866-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":73,"head_meta":75,"extra_data":77,"updated_unix":79},105,"en","purchase-card-policy-and-procedures-check-out-cards","Purchase Card Policy and Procedures - Check-Out Cards","","Drury University maintains a purchase card program to support travel for personnel and students, enable small-dollar incidental purchases, and provide an alternative payment method when vendors will not invoice the University. The policy outlines its purpose, scope, eligibility rules for named cards versus unnamed “ghost” cards, and limits issuance to faculty and staff positions listed or approved by the Chief Financial Officer. It details cardholder responsibilities, monthly reconciliation, fraud/error reporting, dispute handling, refund crediting, and procedures for returning cards upon status changes.",{"@graph":14,"@context":72},[15,34,55],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/general/","General",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/purchase-card-policy-and-procedures-check-out-cards/287866/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/purchase-card-policy-and-procedures-check-out-cards/287866.png","ImageObject",442,249,{"name":42,"@type":43},"Fez","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-09-23","2026-09-17",true,{"@type":52,"interactionType":53,"userInteractionCount":33},"InteractionCounter",{"@type":54},"ViewAction",{"@type":56,"mainEntity":57},"FAQPage",[58,64,68],{"name":59,"@type":60,"acceptedAnswer":61},"What is the purpose of Drury University's purchase card program?","Question",{"text":62,"@type":63},"The program facilitates travel for personnel and students, supports small-dollar incidental purchases, and provides an alternate payment method when a vendor will not invoice the University.","Answer",{"name":65,"@type":60,"acceptedAnswer":66},"Who is eligible to receive a named purchase card?",{"text":67,"@type":63},"Named purchase cards are limited to specific faculty and staff positions listed in the policy; other employees must submit an application to their budget administrator and receive approval from the Chief Financial Officer. No student receives a named purchase card.",{"name":69,"@type":60,"acceptedAnswer":70},"What responsibilities do cardholders and card-users have?",{"text":71,"@type":63},"They must use the card only for legitimate University purposes, keep it secure, prevent other individuals from using it, obtain required documentation, reconcile and submit monthly statements on time, and report fraud or billing errors to the card-issuing bank and program administrator.","https://schema.org",{"og:url":32,"og:type":74,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":76,"canonical":32},"index,follow",{"doc_id":78,"site_id":7},287866,1789632821,{"code":4,"msg":81,"data":82},"success",[83,88,93,98,103,108,113,118,123],{"id":84,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},11,"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":110,"show_sort_weight":111,"slug":112},17,"Forms",40,"forms",{"id":114,"doc_module":22,"doc_module_name":25,"category_name":115,"show_sort_weight":116,"slug":117},18,"Letters",30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":4,"slug":125},158,"general-158",{"code":4,"msg":81,"data":127},{"doc_id":78,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":124,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":33,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":135,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":79,"read_time":26},2336478940794,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","SECTION 1: POLICY STATEMENT AND PURPOSE  \nDrury University will maintain a purchase card program designed to:  \n􀁸 Facilitate travel for personnel and students,  \n􀁸 Facilitate small-dollar incidental purchases,  \n􀁸 Provide an alternate form of payment for situations in which the vendor will not invoice the University.  \nIt is the University’s intention that the large majority of vendor payments be routed through the Accounts Payable office. However, the University recognizes that alternate forms of payment are sometimes necessary and more efficient. To this end, the purchase card program allows faculty, staff, and students to utilize institutional credit cards to make payments. This policy applies to all University personnel and students who make use of a University credit card, whether issued in the personnel’s name or checked-out from Administrative Services. The use of University credit cards is a convenience, and should be considered a privilege that should not be abused.  \nPurpose of Policy:  \n􀁸 Provide guidelines for use of University credit cards for University business in accordance with applicable regulations and sound business practices,  \n􀁸 Assures that all cardholders and card-users are informed of their responsibilities before using a University credit card,􀁸 Enables the University to protect its reputation and not-for-profit status by avoiding excessive or inappropriate spending,  \nand  \n􀁸 Provides budget administrators with the ability to control how their budgets are expended.  \nScope of Policy  \nThis policy applies to any University faculty, staff, and student who uses a University credit card. Individuals other than faculty, staff, and students are prohibited from being issued a card in their name, checking out an unnamed ghost card from Administrative Services, or utilizing a University credit card in any other way.  \nSECTION 2: PURCHASE CARD ELIGIBILITY & AUTHORIZATION  \nIn order to maintain budget integrity and spending controls, a limited number of faculty and staff are eligible for purchase cards issued in their name. The following positions are eligible for named University purchase cards:  \n􀁸 President  \n􀁸 Vice presidents  \n􀁸 Athletic personnel whose position requires travel of 20 or more days per year  \n􀁸 Admission personnel whose position requires travel of 20 or more days per year  \n􀁸 Alumni & Development personnel whose position requires travel of 20 or more days per year  \nAny University employee whose position is not listed above, but who feels a purchase card is necessary to the performance of his/her duties must submit an application to his/her budget administrator for consideration of exception to policy. This application must then be approved by University’s Chief Financial Officer before a purchase card will be issued. No University employee is guaranteed issuance of a purchase card in their name.  \nNo student will be issued a named purchase card.  \nIn addition to the named purchase cards, the Office of Administrative Services will maintain a number of unnamed “ghost” cards, which may be checked out to any authorized faculty, staff, or student.  \nSECTION 3: CARDHOLDER/CARD-USER RESPONSIBILITIES  \n􀁸 Use the purchase card only for legitimate and authorized University purposes,  \n􀁸 Keep the card in a secure location at all times,  \n􀁸 Prohibit use of the card by other individuals,  \n􀁸 Use the card in accordance with all other University spending policies,  \n􀁸 Obtain necessary documentation for all card transactions,  \n􀁸 Reconcile and submit monthly statements by the monthly due date,  \n􀁸 Examine monthly statements for fraudulent activity or billing errors, and report such to the card-issuing bank and purchase card program administrator,  \n􀁸 Attempt to resolve disputes or billing errors with the vendor and/or the card-issuing bank,  \n􀁸 Ensure that all credits for fraudulent charges and billing errors appear on a subsequent statement,  \n􀁸 Ensure all refunds are credited directly back to the card (c","cbCaivNDeAOR3Q8z","https://ap.wps.com/l/cbCaivNDeAOR3Q8z","pdf",720920,6,"English","# SECTION 1: POLICY STATEMENT AND PURPOSE\n## Purpose of Policy\n## Scope of Policy\n# SECTION 2: PURCHASE CARD ELIGIBILITY & AUTHORIZATION\n# SECTION 3: CARDHOLDER/CARD-USER RESPONSIBILITIES\n# SECTION 4: PROPER USE OF A PURCHASE CARD\n## Authorized Purchases\n## Prohibited Purchases","[{\"question\":\"What is the purpose of Drury University's purchase card program?\",\"answer\":\"The program facilitates travel for personnel and students, supports small-dollar incidental purchases, and provides an alternate payment method when a vendor will not invoice the University.\"},{\"question\":\"Who is eligible to receive a named purchase card?\",\"answer\":\"Named purchase cards are limited to specific faculty and staff positions listed in the policy; other employees must submit an application to their budget administrator and receive approval from the Chief Financial Officer. No student receives a named purchase card.\"},{\"question\":\"What responsibilities do cardholders and card-users have?\",\"answer\":\"They must use the card only for legitimate University purposes, keep it secure, prevent other individuals from using it, obtain required documentation, reconcile and submit monthly statements on time, and report fraud or billing errors to the card-issuing bank and program administrator.\"}]","Purchase Card Policy and Procedures - Check-Out Cards | PDF"]