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TTY users can call the Minnesota Relay Service at 711. The MDA is an equal opportunity employer and provider.  \nPurchase and Reimbursement Guide .......................................................................................................... 1  \nBefore You Purchase.................................................................................................................................... 3  \nReview your approved budget ................................................................................................................. 3  \nIneligible purchases for this program....................................................................................................... 3  \nPaying an individual or private party ....................................................................................................... 3  \nHow to Collect Reimbursement ................................................................................................................... 4  \nStep 1: Make your purchases and collect the required documentation .................................................. 4  \nStep 2: Fill out the “reimbursement worksheet”..................................................................................... 6  \nStep 3: Submit your reimbursement request by email ............................................................................ 6  \nExamples of Documentation for Reimbursement........................................................................................ 7  \nExample \\#1: One document fulfills proof of purchase and proof of payment ......................................... 7  \nExample \\#2: Two documents needed for proof of purchase and proof of payment ................................ 8  \nExample \\#3: Avoid ineligible items on your receipts ................................................................................ 9  \nReview your approved budget  \nBefore you buy anything, review your approved grant budget. This is Exhibit A in your grant contract. You can only be reimbursed for items listed in your approved budget.  \nIneligible purchases for this program  \nAs stated in the program’s Request for Proposals, you may not request reimbursement for:  \n• High tunnels or hoop houses  \n• Post harvest infrastructure  \n• Land or property purchases  \n• Urban farm staff time  \n• Expenditures incurred before the grant agreement is signed by all parties.  \n• Donations and in-kind services or contributions, including property and services, made by the applicant (regardless of the recipient) .  \n• Fines, penalties, and other settlement expenses resulting from failure of the applicant to follow federal, state, local, or tribal nation laws and regulations.  \n• Entertainment, amusement, diversion, social activities, gifts, or any costs directly associated with such purchases (such as tickets to shows or sports events, meals, lodging, rentals, transportation, alcohol, and gratuities) .  \n• Fundraising, including financial campaigns, solicitation of gifts and bequests, and similar expenses incurred to raise capital or obtain contributions, regardless of purpose for which funds will be used.  \n• Taxes, except sales tax on goods and services.  \n• Bad debts, late payment fees, finance charges, legal costs, or contingency funds.  \n• Parking or traffic violations.  \n• Out of state transportation and travel expenses. Minnesota will be considered the home state for deciding whether travel is out of state.  \nPaying an individual or private party  \nNote: You may not ","cbCaikHasQKaMZ8w","https://ap.wps.com/l/cbCaikHasQKaMZ8w","pdf",556063,"English","# Purchase and Reimbursement Guide\n## Before You Purchase\n## Ineligible purchases for this program\n## Paying an individual or private party\n## How to Collect Reimbursement\n## Step 1: Make your purchases and collect the required documentation\n## Step 2: Fill out the “reimbursement worksheet”\n## Step 3: Submit your reimbursement request by email\n## Examples of Documentation for Reimbursement","[{\"question\":\"What must recipients review before purchasing for the mini-grant?\",\"answer\":\"Recipients must review the approved grant budget before buying anything, since reimbursement is limited to items listed in the approved budget (Exhibit A).\"},{\"question\":\"Which purchases are ineligible for reimbursement under this program?\",\"answer\":\"The guide lists ineligible items including high tunnels or hoop houses, post-harvest infrastructure, land or property purchases, urban farm staff time, donations or in-kind contributions, penalties and settlement expenses, entertainment and gift-related costs, fundraising expenses, and many financial, tax, and violation-related charges.\"},{\"question\":\"What documents are required to collect reimbursement?\",\"answer\":\"For each expense, recipients must provide proof of purchase (e.g., detailed invoices, itemized receipts, or bills of sale) and proof of payment (e.g., cleared check images, card statements, or bank/credit union statements). Some documents can serve as both when they include the payment date and method without handwritten notes.\"}]","Purchase and Reimbursement Guide - Urban Farm Conservation Mini-Grant - Rules and Steps | PDF",1789605273]