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It specifies the group room rates, room night commitment pattern, applicable taxes, and responsibility for damages. The document defines reservation methods (individual or rooming list), cut-off date, no-show charges, courtesy block terms, and check-in/check-out times. It also details payment procedures, credit card vs direct bill, billing timing, cancellation rules, and indemnification plus insurance requirements tied to Washington law.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/pullman-land-llc-dba-courtyard-pullman-guest-room-commitment-and-payment-terms/172659/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/pullman-land-llc-dba-courtyard-pullman-guest-room-commitment-and-payment-terms/172659.png","ImageObject",442,249,{"name":88,"@type":89},"Kyle","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-19","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What does the hotel guarantee under the guest room commitment?","Question",{"text":109,"@type":110},"The hotel will provide the room nights in the pattern stated in the agreement, while the group is responsible for utilizing them under the “Room Night Commitment.”","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How are reservations made and what information is required for a rooming list?",{"text":114,"@type":110},"Reservations are made either by individual attendee booking using a link or group code, or via a rooming list. 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At the cut-off date, any unreserved rooms are released to general sale and the hotel decides whether it will accept additional reservations at the group rate.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},172659,1788295391,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":73},3985741905716,"https://ap-avatar.wpscdn.com/davatar_994ba38a5ba835b3df7d355c54d3ed8d","This Agreement (“Agreement”), between [insert Organization] (“Group”) and the Pullman Land, LLC dba Courtyard Pullman (“Hotel”) confirms the arrangements and obligations the parties entered into by this Agreement.  Pullman Land, LLC dba Courtyard Pullman has made an offer to host [EVENT] for the Group, the details of which are outlined below:\nGUEST ROOM COMMITMENT/GROUP ROOM RATES: The Hotel agrees that it will provide, and Group agrees that it will be responsible for utilizing, # room nights in the pattern set forth below (such number and such pattern, the “Room Night Commitment”):\nThe above net, non-commissionable room rates are subject to applicable state and local taxes (currently 9.8%) that are in effect at the time of check-out. Taxes are subject to change.  Any damage to walls, floors, hotel equipment or furniture is the responsibility of the client company and will be charged accordingly.\nPAYMENT PROCEDURE: Room and Tax to: {  } Master     {  } Individual\nIncidentals to: {  } Master    {  } Individual\nPAYMENT OF MASTER ACCOUNT:\n{  } Direct Bill\n{  } Credit Card Type: (If WSU Department has a Purchasing Card Exception)\nCard information will be provided by telephone\nMETHOD OF RESERVATIONS: Please Choose:  [  ] individual [  ] room list\nIndividual Reservations: Reservations for the event will be made by the individual attendee directly by on-line reservation link or group code, to be provided by Hotel upon execution of the agreement, or by calling the Hotel at 1-509-332-1500. Attendees should identify themselves by the Group code and or the EVENT Name to receive the group room rate.\nRooming List: Reservations for the Event will be made via rooming list. All reservations must include the guest’s first and last name, e-mail address, arrival and departure dates, room type request, and special requests; indicate any persons sharing room if applicable.\nIf reservations are to be guaranteed by the Group, a master Group account must be established and approved prior to arrival.\nCUT OFF DATE: In order for attendees to receive the Group room rate, reservations must be received no later than XX/XX/XX (“Cut-Off Date”).  At the Cut-Off Date, Hotel will release any unreserved rooms into general sale and will determine whether it will accept additional reservations at the Group rate.\nNO SHOW CHARGE: Individual guaranteed reservations that “no show” will forfeit one night room and tax to be charged to guarantee credit card.  For reservations guaranteed by the Group Master, a one night’s room and tax charge will be posted to the Group Master for each “no-show” reservation.  All guaranteed reservations are held for one night (without occupancy) and not for the entire length of stay.  Once that reservation is counted as a “no-show” or as part of the room’s attrition, the room will be released back for general sale.\nCOURTESY BLOCK TERMS:  The Hotel is holding the above group room block until the cut-off date indicated above as a courtesy to the Group without the obligation by Group for attrition or cancellation.  Group agrees to promote Hotel to its attendees as the preferred Hotel for guest reservations.  Hotel will periodically review the number of reservations made prior to cut-off date to anticipate the likelihood of Groups utilization of all rooms.  If the Hotel determines that it is unlikely that Group will utilize all rooms and the Hotel is anticipating a 90% or more occupancy.  Hotel may at its discretion elect to decrease the block to make rooms available for general sale at prevailing rates.  Hotel will notify Group in advance if it elects to exercise this option and offer Group first right of refusal to secure remaining rooms via a non-refundable one nights room and tax deposit.\nCHECK-IN / CHECKOUT: Check-in time is any time after 3:00 PM. Guests arriving before 3:00 PM will be accommodated, as rooms become available. Checkout time is 12:00 PM.\nBILLING ARRANGEMENTS: Please choose: [  ] credit card authorization [  ] direct bill (p","cbCaid9hLwu7E8fX","https://ap.wps.com/l/cbCaid9hLwu7E8fX","docx",81404,"English","# Guest Room Commitment and Rates\n## Taxes and Damage Responsibility\n# Payment Procedure and Master Account\n## Direct Bill vs Credit Card Authorization\n# Reservations and Rooming Options\n## Individual Reservations and Rooming List\n## Cut-Off Date\n## No-Show Charges\n# Courtesy Block Terms and Availability\n# Check-In / Check-Out and Billing\n# Cancellation and Legal Terms","[{\"question\":\"What does the hotel guarantee under the guest room commitment?\",\"answer\":\"The hotel will provide the room nights in the pattern stated in the agreement, while the group is responsible for utilizing them under the “Room Night Commitment.”\"},{\"question\":\"How are reservations made and what information is required for a rooming list?\",\"answer\":\"Reservations are made either by individual attendee booking using a link or group code, or via a rooming list. The rooming list requires guest first and last name, e-mail, arrival/departure dates, room type request, and special requests, including sharing details if applicable.\"},{\"question\":\"What happens if guests do not show up or reservations are not received by the cut-off date?\",\"answer\":\"Individual guaranteed “no show” reservations forfeit one night of room and tax charged to the guarantee credit card; master account “no show” charges are posted to the group master. At the cut-off date, any unreserved rooms are released to general sale and the hotel decides whether it will accept additional reservations at the group rate.\"}]","Pullman Land, LLC dba Courtyard Pullman - Guest Room Commitment and Payment Terms | DOCX"]