[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-194932-105":53,"doc-detail-194932-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","publication-data-cleaning-in-excel-for-author-name","Publication Data Cleaning in Excel for Author Name","","This document provides instructions on cleaning publication data in Excel for use with a gender name analysis tool. It details steps for removing erroneous data, handling character limits in Excel that may cause reformatting issues, and cleaning author lists. Specific instructions are given for selecting and processing the Authors column using Text to Columns and Find & Select features within Excel. The goal is to prepare a clean dataset for accurate author name analysis.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/publication-data-cleaning-in-excel-for-author-name/194932/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/publication-data-cleaning-in-excel-for-author-name/194932.png","ImageObject",442,249,{"name":88,"@type":89},"Eden","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-27","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the main purpose of cleaning publication data in Excel?","Question",{"text":109,"@type":110},"The main purpose is to prepare the data for use in a gender name analysis tool, ensuring accuracy and proper formatting.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What potential issue arises from Excel's character limit in a single cell?",{"text":114,"@type":110},"Excel has a character limit of 32,767 characters per cell. Data may be reformatted or displayed incorrectly if a publication has a very long author list in a single cell.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the steps to clean the Authors column?",{"text":118,"@type":110},"The steps involve selecting the Authors column, using 'Text to Columns' from the Data tab, and then using 'Find & Select' from the Home tab.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},194932,1788443960,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":30,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":140},1374391974468,"https://ap-avatar.wpscdn.com/davatar_29158cc5080c5b710cf443261637dec0","| 8 |\n| --- |\n| \u003Cbr>Note |\n| The following sections show how to clean the data before uploading the file into a gender name analysis tool.\u003Cbr>Open the CSV file in Excel and delete the first row that starts with \" about this data \" . Save the original spreadsheet with a descriptive name (e.g., dimensions_original_year) and refer to later as needed. |\n| \u003Cbr>Note |\n| NOTE􀃥 the spreadsheets you save can be in CSV or Excel file formats.\u003Cbr>9 Review your file for data that appears erroneous. Due to an Excel cell character limit of\u003Cbr>32,767 characters, data could potentially be reformatted and displayed incorrectly. This might happen in instances when a publication has a very long author list in a single cell.\u003Cbr>For example, row 2 in the screenshot below does not contain the correct values for Publication ID, DOI, Title, etc. |\n\n| | 11 | In the newly created spreadsheet with only author data, remove the blank rows, as these were from article records that did not list any authors. The following steps will demonstrate how to remove these blank rows. |\n| --- | --- | --- |\n|  | 11.1 | Select the Authors column. |\n|  | 11.2 | Go to the Data ta b and select Text to Columns in the Data Tools section. |\n|  | 11.3 | Select Delimited and click Finish.\u003Cbr>\u003Cbr>Note\u003Cbr>NOTE􀃥\u003Cbr>1. You may not see anything happen after clicking Finish and that is normal.\u003Cbr>2. If you get a message that asks you to overwrite any data, cancel and reopen your file to try again. |\n| | 11.4 | Select the Authors column again. |\n|  | 11.5 | Go to the Home ta b and select Find & Select in the Editing section. |","cbCaikyFGFqLLMa8","https://ap.wps.com/l/cbCaikyFGFqLLMa8","pdf",1263216,"English","# Note\n## Note\n## 11","[{\"question\":\"What is the main purpose of cleaning publication data in Excel?\",\"answer\":\"The main purpose is to prepare the data for use in a gender name analysis tool, ensuring accuracy and proper formatting.\"},{\"question\":\"What potential issue arises from Excel's character limit in a single cell?\",\"answer\":\"Excel has a character limit of 32,767 characters per cell. Data may be reformatted or displayed incorrectly if a publication has a very long author list in a single cell.\"},{\"question\":\"What are the steps to clean the Authors column?\",\"answer\":\"The steps involve selecting the Authors column, using 'Text to Columns' from the Data tab, and then using 'Find \\u0026 Select' from the Home tab.\"}]","Publication Data Cleaning in Excel for Author Name | PDF",6]