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The role includes learning secure law-enforcement and court databases, processing FOIA and related discovery requests, preparing and redacting records and correspondence, managing MICR coding accuracy, and supporting departmental reporting. Duties also include payments reconciliation and bookkeeping basics, notary services, ink card and Livescan fingerprinting, video/redaction retrieval, subpoena routing and hearing scheduling, and public-facing customer service aligned with city mission and values.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/public-safety-administration-records-clerk-job-description-summary/261776/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/public-safety-administration-records-clerk-job-description-summary/261776.png","ImageObject",442,249,{"name":88,"@type":89},"Emma Mercer","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-27","2026-09-14",true,{"@type":98,"interactionType":99,"userInteractionCount":79},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"Who does the Records Clerk work under, and what level of supervision is provided?","Question",{"text":108,"@type":109},"The position works under the general guidance and direction of the Training and Standards Sergeant, with the ability to adapt to shifting priorities and workloads with minimal supervision.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What information systems and legal processes must the Records Clerk be able to use?",{"text":113,"@type":109},"The clerk must learn and use multiple secured national, state, and court-specific computer programs, and attend training to maintain knowledge of FOIA laws and other related systems used daily.",{"name":115,"@type":106,"acceptedAnswer":116},"What are the core records-related responsibilities?",{"text":117,"@type":109},"Responsibilities include processing sensitive information requests, preparing forms and redacted police/fire records and departmental reports, ensuring MICR coding accuracy, maintaining confidential records per retention schedules, and retrieving and redacting video from multiple camera systems.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},261776,1790401484,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":79,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},962084925502,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","CITY OF NOVI  \nPUBLIC SAFETY ADMINSTRATION RECORDS CLERK  \nSUMMARY  \nThe following description encompasses all continuous classification levels of a Police and Fire Records Clerk. Accomplish highly sensitive and confidential clerical work, handle complex matters, interacts with the public, and works on projects that are detailed in nature. Perform a variety of general office, clerical, typing and record keeping duties along with providing office support to both Police and Fire Departments.  \nSUPERVISION RECEIVED  \nWorks under the general guidance and direction of the Training and Standards Sergeant.  \nRESPONSIBILITIES AND ESSENTIAL DUTIES AND FUNCTIONS  \nAn employee in this classification may be called upon to do any or all of the following:(These examples do not include all of the tasks which the employee may be expected to perform. )  \n• Ability to learn and use multiple national, state , and court-specific secured computer programs to enter, obtain and maintain databases used by law enforcement agencies, fire departments, and courts.  \n• Attend training to update and maintain knowledge on Freedom of Information Act laws (FOIA), Law Enforcement Information Network (LEIN), Sex Offender Registry, Pistol Purchase Permits and other programs and processes used on a daily basis.  \n• Ability to work with multiple law enforcement and governmental agencies to properly process requests for sensitive information, arrest records and background screening.  \n• Process correspondence and documents from the court to ensure time-sensitive documents are entered in a timely manner.  \n• Prepare forms, letters, receipts, redacted Police and Fire records, departmental reports, weigh master permits, firearm permits or similar documents and materials.  \n• Prepare appropriate and redacted case reports for local news.  \n• Review police reports to ensure accuracy in Michigan Incident Crime Report (MICR) coding.  \n• Perform Notary Services per the City’s Notary Service Policy.  \n• Perform both Ink Card and Livescan fingerprinting services for employment background screening.  \n• Prepare, maintain and file confidential records, correspondence, warrants, forms and documents, and similar information according to state-mandated retention schedules and Departmental Policy.  \n• Prepare, maintain and track all requests for police or fire reports or other public information as requested under Michigan’s Freedom of Information Act (FOIA) or discovery.  \n• Collect cash, checks, or process credit cards for payment with various fees; invoicing, reconcilement and balances of clerical records and preparing weekly deposits which require some knowledge of bookkeeping.  \n• May perform matron duties (searching female prisoners) when necessary.  \n• Check the accuracy and completeness of records, forms, documents and attachments, fingerprints and arrest records according to detailed Court Services procedures. Routing of subpoenas to appropriate individuals and scheduling court appearances. Scheduling informal hearings and sending subpoenas to involved parties.  \n• Perform miscellaneous clerical work as required such as alarm notification and invoicing, scheduling appointments, fire inspection mailings, background checks for city vendors, liquor licenses, and employment or other assigned duties.  \n• Perform data entry into computer system, retrieve information, and prepare statistical reports.  \n• Give information to the public by telephone or in-person where familiarity with routine requirements or procedures is essential; explain procedures and activities to the public.  \n• Retrieve and redact video from, in-car, building and body-worn camera video systems.  \n• Ability to route non-emergency calls to appropriate officials. Represent the departments at local, state and regional records meetings (LERMA) .  \n• Exhibits behavior consistent with the mission, vision and values of the City of Novi and Novi Public Safety team.  \n• Furthers the mission, vision and values of the C","cbCaiaWwR7TH30Yb","https://ap.wps.com/l/cbCaiaWwR7TH30Yb","pdf",132068,"English","# Responsibilities and Essential Duties and Functions\n## Supervision Received\n## Essential Knowledge, Skills and Abilities\n## Minimum Qualifications","[{\"question\":\"Who does the Records Clerk work under, and what level of supervision is provided?\",\"answer\":\"The position works under the general guidance and direction of the Training and Standards Sergeant, with the ability to adapt to shifting priorities and workloads with minimal supervision.\"},{\"question\":\"What information systems and legal processes must the Records Clerk be able to use?\",\"answer\":\"The clerk must learn and use multiple secured national, state, and court-specific computer programs, and attend training to maintain knowledge of FOIA laws and other related systems used daily.\"},{\"question\":\"What are the core records-related responsibilities?\",\"answer\":\"Responsibilities include processing sensitive information requests, preparing forms and redacted police/fire records and departmental reports, ensuring MICR coding accuracy, maintaining confidential records per retention schedules, and retrieving and redacting video from multiple camera systems.\"}]","Public Safety Administration Records Clerk - Job Description Summary | PDF",1789356762]