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Guidance covers securing dates and spaces, confirming livestream and online on-demand availability, coordinating web and marketing approvals, completing production requests, obtaining administrative approvals, managing ticketed event logistics, and handling audio/video recording needs. The timeline also specifies copyright permissions, classroom and AV equipment requests, runsheet and setlist preparation, final instrumentation requests, and in-show arrangements such as Q&A mic support and playback planning.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/psg-client-event-production-timeline-post-event-review-checklist/239087/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/psg-client-event-production-timeline-post-event-review-checklist/239087.png","ImageObject",442,249,{"name":88,"@type":89},"Asher","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-27","2026-09-11",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What actions are required 12 weeks before the event?","Question",{"text":108,"@type":109},"Secure the date by submitting an event request with a suggested lead time of about 2 months. Confirm relevant campus service provider deadlines through the listed links and events calendar.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"When should the livestream decision be confirmed and what approvals are needed?",{"text":113,"@type":109},"Determine whether the event will be livestreamed or made available online post-event at the 8-weeks-out stage. Administrative Cabinet approval is required, and coordination with both the Web Team and Marketing Team must be completed.",{"name":115,"@type":106,"acceptedAnswer":116},"What must be completed by 4 weeks prior regarding production and copyright?",{"text":117,"@type":109},"Submit the PSG production request form and approve the production cost estimate after review. Also complete the event copyright report for any live performance, livestream/on-demand streaming, or audio/video recording that requires advance permissions.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},239087,1791734278,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},687197207639,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","PSG Client Event Production Timeline  \n**PLEASE NOTE THE FOLLOWING EVENT TIMELINE DETAILS** Document timeline quicklinks:  \n●  [12] WEEKS OUT  \n●  [8] WEEKS OUT  \n●  [6] WEEKS OUT  \n●  [4] WEEKS OUT  \n●  [3] WEEKS OUT  \n●  [2] WEEKS OUT  \n●  [1] WEEK OUT  \n●  [3] BUSINESS DAYS OUT  \n●  [1] DAY OUT  \n●  DAY-OF-EVENT  \n●  POST-EVENT  \n[12] WEEKS OUT  \n● SECURE THE DATE: Event Request-Suggested lead time 2 months  \n○ Campus Service Providers & Deadlines: Service Links | Cedarville University  \n○ Cedarville Events Calendar: Cedarville Events  \n[8] WEEKS OUT  \n● RESERVE THE EVENT SPACE via Office of Campus Experience.  \n○ Reserve the space for ALL phases of the event: i.e., load-in, rehearsals, soundchecks, program, and load-out times, etc. You should coordinate these details with the Office of Campus Experience via their online room reservation form:  \n■  [https://emsweb.cedarville.edu/EMSWebApp/default.aspx](https://emsweb.cedarville.edu/EMSWebApp/default.aspx)  \n● DETERMINE IF THE EVENT WILL BE LIVESTREAMED and/or MADE AVAILABLE ONLINE POST-EVENT TO VIEW/ DOWNLOAD ON-DEMAND.  \n○ This option requires Administrative Cabinet initial approval to proceed & you must also coordinate details with both the Web Team & Marketing Team.  \n○ **NOTE: Live video streaming will ONLY be confirmed if you obtain ALL copyright permission(s) for EVERY song, image, video or other media displayed or performed in the course of this event.  \n○  DAILY CHAPEL: The standard expectation is that EVERY chapel service will belivestreamed AND made available online to view/download on-demand via the Chapel Archive. The only exception is Class Chapels. Therefore, ALL content needs to meet the criteria for copyright permissions to cover this use. For example, Chapel Band Leaders only use songs from the current PCO library, etc.  \n○  Classroom audio/video recordings: These requests may be coordinated directly with the Center for Teaching & Learning (CTL) for fulfillment.  \n[6] WEEKS OUT [back to top]  \n● TICKETED EVENTS  \n○ For DMC Chapel ticketed events--coordinate with PSG regarding any reserved seats needed for the event attendees and/or production needs.  \n● PRODUCTION DEFINITIONS “From Rehearsal to Event”  \n○ Familiarize yourself with the following document:  \nProduction Definitions  \n[4] WEEKS OUT [back to top]  \n● COMPLETE THE PSG PRODUCTION REQUEST FORM.  \n○ Please submit this form at least FOUR (4) WEEKS PRIOR TO YOUR EVENT to assure adequate time for production staffing & equipment planning:  \n■  PSG Event Request Form  \n○ After we've reviewed your tech needs, we will be in touch to share an initial production cost estimate for your approval & begin the process of planning foryour event.  \n○ **NOTE: Event Requests received after the 4-week deadline will be assessed a late fee.  \n● APPROVE THE PRODUCTION COST ESTIMATE.  \n○ After you receive the PSG Production Cost Estimate, please communicate either your approval to proceed, or any questions regarding budget concerns or adjustments needed, etc.  \n● COMPLETE THE EVENT COPYRIGHT REPORT.  \n○ If your event requires advance copyright permissions for live performance, online streaming (live and/or on-demand), or audio/video recording, you must complete the following \"Event Copyright Report Form\" 4 weeks prior to your event:  \n■  [https://form.jotform.com/53215078102142](https://form.jotform.com/53215078102142)  \n● RESERVE CLASSROOM TECH via A/V SERVICES.  \n○ If your event will utilize any audio/video tech built-into a classroom (i.e., tech carts/projection, etc) you need to coordinate those details with the AV Services Office via their online equipment request form:  \n■  Service Catalog-Classroom & Labs  \n[3] WEEKS OUT [back to top]  \n● COMMUNICATE THE FOLLOWING DETAILS TO ALL PARTICIPANTS:  \n○ What time doors open/soundchecks end on the day of the event.  \n○ Notify the speaker(s) what time they need to arrive for their mic soundcheck.  \n○ Notify the band they need to be on stage & set-up, tuned-up and ready to start their","cbCaiuRGnDeoxdb2","https://ap.wps.com/l/cbCaiuRGnDeoxdb2","pdf",441797,7,"English","# 12 Weeks Out\n## Secure the Date\n# 8 Weeks Out\n## Reserve the Event Space\n## Determine Livestream and Post-Event Online Availability\n# 6 Weeks Out\n## Ticketed Events\n## Production Definitions\n# 4 Weeks Out\n## Complete the PSG Production Request Form\n## Approve the Production Cost Estimate\n## Complete the Event Copyright Report\n## Reserve Classroom Tech via A/V Services\n# 3 Weeks Out\n## Communicate Key Timing to Participants\n# 2 Weeks Out\n## Final Audio Needs via Instrumentation Request Form\n## Final Order of Service/Run-sheet\n## Make Arrangements for In-Show Needs\n# 1 Week Out\n## Video Content","[{\"question\":\"What actions are required 12 weeks before the event?\",\"answer\":\"Secure the date by submitting an event request with a suggested lead time of about 2 months. Confirm relevant campus service provider deadlines through the listed links and events calendar.\"},{\"question\":\"When should the livestream decision be confirmed and what approvals are needed?\",\"answer\":\"Determine whether the event will be livestreamed or made available online post-event at the 8-weeks-out stage. Administrative Cabinet approval is required, and coordination with both the Web Team and Marketing Team must be completed.\"},{\"question\":\"What must be completed by 4 weeks prior regarding production and copyright?\",\"answer\":\"Submit the PSG production request form and approve the production cost estimate after review. Also complete the event copyright report for any live performance, livestream/on-demand streaming, or audio/video recording that requires advance permissions.\"}]","PSG Client Event Production Timeline - Post-event Review Checklist | PDF",1789143555]