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It explains training content, roles and responsibilities, where to find SFN 903, why the form was created, and what SFN 903 is used for. The handout details category 10 and category 20 clothing-related reimbursement categories, annual maximums, eligibility periods, and lists reimbursable versus non-reimbursable incidental items, with submission and process expectations.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/provider-reimbursement-sfn-903-reimbursement-request-training-handout/348750/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/provider-reimbursement-sfn-903-reimbursement-request-training-handout/348750.png","ImageObject",442,249,{"name":88,"@type":89},"Franzy","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-25","2026-09-22",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is SFN 903 used for in the reimbursement process?","Question",{"text":109,"@type":110},"SFN 903 helps the provider track and request reimbursement for specified category 10 (personal incidentals and related items) and category 20 items (initial and ongoing clothing).","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Who is responsible for what under the SFN 903 reimbursement process?",{"text":114,"@type":110},"Custodial agencies manage compliance, placements, assessments, court collaboration, visitation, and submit paperwork to the CFS FCSA unit for reimbursements. Foster care providers provide safe care, transportation, participate in visitation planning, communicate with professionals, request needed services, and submit reimbursement receipts with SFN 903 to the custodial case manager.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the main pre-approval and maximum rules for category 10 expenses?",{"text":118,"@type":110},"Annual maximums apply to category 10 limited school supplies, activities, and incidentals, and pre-approval is required. The handout also specifies age-based maximums and renewal timing based on the first paid placement date.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},348750,1790495777,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":142},2336478945519,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Provider Reimbursement  \nSFN 903  \nTraining Will Include  \nSFN 903, Reimbursement Request:  \n1. Where  \n2. What  \n3. Why  \n4. Who  \n5. How to complete  \n6. How to submit  \n7. Summary of Reimbursement  \nROLES AND RESPONSIBILITIES  \n\n| Custodial Agency\u003Cbr>(Zone, DJS, Tribal Nation) | Foster Care Provider |\n| --- | --- |\n| • Comply with child welfare law, rule and policy.\u003Cbr>• Provide training to all staff to ensure compliance with law, rule and policy.\u003Cbr>• Engage families to prevent removal.\u003Cbr>• Collaborate with the court system.\u003Cbr>• Complete initial and ongoing relative searches.\u003Cbr>• Arrange for a least restrictive, most appropriate placement.\u003Cbr>• Manage the day-to-day needs of the child in foster care: court, placement, visitation, medical, education, visitation, et.\u003Cbr>• Engage in ongoing communications with child’s foster care provider, parents and others.\u003Cbr>• Assess and address the ongoing needs of the child, child’s parents, and foster parents.\u003Cbr>• Facilitate monthly face-to-face visitation\u003Cbr>• Lead a quarterly CFTM and make final decisions regarding the case plan for the child.\u003Cbr>• Transport the child to foster parents’ home for introduction and help settle the child into their new placement.\u003Cbr>• Collect and bring the child’s belongings to placements, complete an initial inventory and track the items.\u003Cbr>• Resolve concerns that may arise in the child’s placement.\u003Cbr>• Approve the purchasing of clothing, incidentals, childcare, etc.\u003Cbr>• Submit paperwork to CFS FCSA unit for reimbursements\u003Cbr>• Recruit and retain licensed foster care providers. | • Provide safe care and basic needs to children in placement.\u003Cbr>• Transport children to school, appointments, and activities\u003Cbr>• Participate in the planning of family visitation (parents, relative, siblings) .\u003Cbr>• Participate in child events, appointments, school functions as determined appropriate for the child.\u003Cbr>• Provide input concerning case planning goals and tasks, services and permanency achievement for the child.\u003Cbr>• Communicate with professionals to ensure services are offered/delivered.\u003Cbr>• Receive support and training to provide quality care and services to children in placement.\u003Cbr>• Request services or assistance from the child’s case manager.\u003Cbr>• Notify the case manager of any issues the child may be experiencing.\u003Cbr>• Participate in and identify culturally appropriate events and activities to maintain connections for the child.\u003Cbr>• Attend court hearings as a party to the case.\u003Cbr>• Gain approval from case manager for purchases\u003Cbr>• Submit reimbursement receipts + SFN 903 and/or SFN 920 timely to the custodial case manager.\u003Cbr>• Foster parents sign acknowledgment of child placement options, recognizing foster care is intended to be temporary and not a guarantee for adoption. The child’s team is working to achieve timely permanency.\u003Cbr>• Recruit foster care providers! |\n\nReimbursement Request-903  \nWhere can I find the SFN 903?  \n[https://www. nd.gov/eforms](https://www. nd.gov/eforms)  \nReimbursement Request-903  \nWhy was this SFN 903 created?  \nThe creation of the form was a request from foster care providers and case management supervisors asking for abetter way to organize purchases, explain what was on the receipts and to gain more timely reimbursement.  \nIf the process is followed, there will be less denial of payment resulting in faster reimbursement to the providers .  \nReimbursement Request-903  \nWhat is the SFN 903?  \nA way for the provider to track and request reimbursement for category 10 (personal incidentals, camps, sports, graduation gowns, backpacks) and 20 (initial and ongoing clothing) items .  \n| Category 10\u003Cbr>Personal Incidentals\u003Cbr>􀂃 Maximums renew annually from first paid placement date\u003Cbr>􀂾 Ages 0-4 $300\u003Cbr>􀂾 Ages 5-12 $500\u003Cbr>􀂾 Ages 13-Over+ $700 | Category 20, Code 21\u003Cbr>Initial Clothing\u003Cbr>􀂃 Eligible for first 5 months of first paid placement\u003Cbr>􀂃 Maximum renews when child has been out of foster care over\u003Cbr>12 months\u003Cbr>􀂾","cbCaiaCVb56GFcVu","https://ap.wps.com/l/cbCaiaCVb56GFcVu","pdf",3930189,26,"English","# Provider Reimbursement\n## SFN 903 Training Will Include\n## Roles and Responsibilities\n## Reimbursement Request SFN 903\n## Where to Find SFN 903\n## Why SFN 903 Was Created\n## What SFN 903 Is\n## Category 10 and Category 20 Reimbursement Maximums\n## Annual Maximums and Pre-Approval Requirements\n## Category 10 Incidentals: Reimbursed vs Non-Reimbursable","[{\"question\":\"What is SFN 903 used for in the reimbursement process?\",\"answer\":\"SFN 903 helps the provider track and request reimbursement for specified category 10 (personal incidentals and related items) and category 20 items (initial and ongoing clothing).\"},{\"question\":\"Who is responsible for what under the SFN 903 reimbursement process?\",\"answer\":\"Custodial agencies manage compliance, placements, assessments, court collaboration, visitation, and submit paperwork to the CFS FCSA unit for reimbursements. Foster care providers provide safe care, transportation, participate in visitation planning, communicate with professionals, request needed services, and submit reimbursement receipts with SFN 903 to the custodial case manager.\"},{\"question\":\"What are the main pre-approval and maximum rules for category 10 expenses?\",\"answer\":\"Annual maximums apply to category 10 limited school supplies, activities, and incidentals, and pre-approval is required. The handout also specifies age-based maximums and renewal timing based on the first paid placement date.\"}]","Provider Reimbursement - SFN 903 - Reimbursement Request Training Handout | PDF",1790077659,9]