[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-280142-105":53,"doc-detail-280142-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","promotiondemotionreassignment-hr-processing-guide","Promotion/Demotion/Reassignment - HR Processing Guide","","This guide explains how to process promotions, demotions, and reassignments in HR systems across the same department or different agencies. It details how personnel and civil service rules influence compensation and action selection, how effective dates are determined under PA Alert 2011-04, and what to confirm for certificate-based actions. It also covers procedures for deleting/changing action dates, required email and ServiceNow ticket notifications, and general infotype handling steps for pay area changes, absence/benefit adjustments, and Z8 date updates.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/promotiondemotionreassignment-hr-processing-guide/280142/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/promotiondemotionreassignment-hr-processing-guide/280142.png","ImageObject",442,249,{"name":88,"@type":89},"Ava Thompson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-14","2026-09-16",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"How is the effective date for a promotion/demotion/reassignment determined?","Question",{"text":109,"@type":110},"The effective date is typically the Saturday or Sunday after the most recent pay period, based on PA Alert 2011-04. For certain cases like end-of-training promotions, it may match the first day in the new position and may require agency confirmation.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What actions require deleting/changing the date, and what notifications are required?",{"text":114,"@type":110},"Whenever an action’s date is removed/changed for promotion/demotion/reassignment (including transfers between agencies and within an agency when the position number changes), you must submit a ServiceNow ticket. If the re-opened E-PAR removal/deletion involves a Civil Service Cert number, you must email the Civil Service Commission’s Resource Account (ra-cs-paad@pa.gov) and include the required notification text.",{"name":116,"@type":107,"acceptedAnswer":117},"What must be handled when an employee moves between non-permanent and permanent status?",{"text":118,"@type":110},"After the action is complete, reinstate or delimit absences and benefits. Reinstate by creating IT0378 (subtype JCHA) and RETR with the effective date; delimit benefits using HRBEN0014 (except SERS and SEAP), delimit absences, and decrease QHOL.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},280142,1790120697,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":142},1649267921044,"https://us-avatar.wpscdn.com/avatar/1800007509477c92dfb?_k=1786009248482753345","# Promotion/Demotion/Reassignment\n\nIn this guide:  \nOverview   \nAgency-Specific Exceptions   \nTransaction—PA40   \nPost-Transaction—PA30   \nLocking Seniority Records  \nHRBEN0014   \nBy Infotype  \nIT0000 IT0008 IT0208 IT2012  \nIT0001 IT0041 IT0014 IT2001  \nIT0007 IT0016 IT0015 IT2002  \nIT0552 IT0006, ST US01IT0057 IT2003  \nIT0329 IT0027  \nReferences   \n2  \n7  \n11  \n23  \n25  \n26  \n27  \nUpdated September 18, 2018  \n## Overview\n\nPromotions, demotions and reassignments can occur within the same department or agen -cy, or between agencies. An employee can go from a non-permanent to a permanent posi -tion, or vice versa. The Personnel Rules(which are based on minimum hourly rate) andCivil Service Rules(based on maximum salary) govern how an employee is compensated,which then determines which action to process.  \nThe effective date of a promotion/demotion/reassignment (per PA Alert 2011-04) is typical -ly the Saturday or Sunday after the most recent pay period. In some cases, however—i.e.end-of-training promotions—the effective date may be equal to the first day in the new po -sition. In such cases you may need to confirm with the agency. For actions where a CScert was issued, the effective date of the action cannot be prior to the date the  \ncert was issued .  \nDeleting/changing the date of a Promotion/Demotion/Reassignment action  \nIf you receive a re-opened E-PAR to remove/delete an action with a Civil Service Cert num -ber we are required to email the Civil Service Commission’s Resource Account:  \nra-cs-paad@pa.gov .  \nWhenever you remove/delete/change the date of a Promotion/Demotion/Reassignmentaction (transfers from one agency to another and transfers within an agency where the po -sition number is changing) regardless if it has a Civil Service Cert number you must sub -mit a ServiceNow ticket . The link for the ticket is https://paitsm.service-now.com/navpage.do You sign into this with the same credentials you sign into your computerwith. The instructions on how to create one is out on the portal under General Toolkit, Pro -cessing, How to create a ServiceNow ticket.  \nThe notification should include the following text:  \nThis is to notify you that the HR Service Center, Agency Services and Operations Divi -sion has processed a deletion of a [Action Type] for the following employee:  \nName: [Employee’s Name]  \nPersonnel Number: [8-digit personnel number]  \nPersonnel Area: [Department Name and Personnel Area]  \nTransaction Effective Date: [Hire effective date mm/dd/yyyy]  \nIf you have any questions or need any further information, please contact [Enter Your Name] viaemail at [Enter Your Email address] or by phone at 877.242.6007, then press 1 for Agency Services.  \n## General Guidelines\n\n1. If the employee is changing pay areas (i.e. Z3 to T2 or T2 to Z2) in the middle of thepay period then the end date on IT0001 should be the last day of the losing agency’spay period, and a second record will need created to place the employee into the newpay area. Pay areas cannot be changed retroactively. For example:  \nDPW Z3 to DOT T2 promotion effective date = Tue 5/8/12Z3 pay period ends Fri 5/18/12  \n1st record on IT0001 …… . . . start date 5/8/12, end date 5/18/12 in Z3  \n2nd record on IT0001 …… . . start date 5/19/12, end date 12/31/9999 in T 2  \n2. Review all future-dated absences and attendances on IT2001 and IT2002, respectively,to determine if anything needs changed.  \n3. If the employee is going from non-permanent to permanent or vice versa, you must re -instate or delimit the absences and benefits after the action is complete.  \nReinstate: create IT0378, subtype JCHA and RETR with the effective dateDelimit: use HRBEN0014 for benefits (EXCEPT SERS and SEAP); delimit absences; decrease QHOL  \n## 4. When an employee is specifically going from non-permanent to permanent:\n\n• Do not remove or update the ZW date on IT0041; the employee will already have been enrolled inSERS  \n• Create holiday quota on IT2012, unless the job is a III, in ","cbCaitPa3Ax8xWpT","https://ap.wps.com/l/cbCaitPa3Ax8xWpT","pdf",5852151,27,"English","# Overview\n## General Guidelines","[{\"question\":\"How is the effective date for a promotion/demotion/reassignment determined?\",\"answer\":\"The effective date is typically the Saturday or Sunday after the most recent pay period, based on PA Alert 2011-04. For certain cases like end-of-training promotions, it may match the first day in the new position and may require agency confirmation.\"},{\"question\":\"What actions require deleting/changing the date, and what notifications are required?\",\"answer\":\"Whenever an action’s date is removed/changed for promotion/demotion/reassignment (including transfers between agencies and within an agency when the position number changes), you must submit a ServiceNow ticket. If the re-opened E-PAR removal/deletion involves a Civil Service Cert number, you must email the Civil Service Commission’s Resource Account (ra-cs-paad@pa.gov) and include the required notification text.\"},{\"question\":\"What must be handled when an employee moves between non-permanent and permanent status?\",\"answer\":\"After the action is complete, reinstate or delimit absences and benefits. Reinstate by creating IT0378 (subtype JCHA) and RETR with the effective date; delimit benefits using HRBEN0014 (except SERS and SEAP), delimit absences, and decrease QHOL.\"}]","Promotion/Demotion/Reassignment - HR Processing Guide | PDF",1789534180,9]