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It explains how requests are received, how clients may be routed to self-service templates via Marq, and recommended timelines for completion and external printing. It also details required communication elements such as Project ID inclusion, scoping objectives and deliverables to prevent scope creep, and processes for quotes, purchase orders, proof reviews, and coordinating stakeholders to ensure timely execution.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/project-request-process/307470/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/project-request-process/307470.png","ImageObject",442,249,{"name":88,"@type":89},"นรินทร์","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-07","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What must be submitted before a project request can be evaluated and scheduled?","Question",{"text":109,"@type":110},"Submit all concepts, materials, and content in final form approved by the required approvers before submitting the project request. 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These elements are critical for evaluating and scheduling a project, as multiple rounds of content edits may affect deadlines. Please share these elements via SharePoint with the Office of University Communication, ensuring the correct permissions are set.  \nOnce a marketing request and supporting materials have been received, you will be notified if a client meeting is necessary. For clients with access to Marq, our self-service design platform, we will notify you if there is a template available in the platform that will enable you to complete the requested project independently.  \nAllow a minimum window of three weeks for project completion, with up to five weeks for external printing projects. Major projects such as large publications or marketing campaigns may require more time – please reach out early if your project is complex.  \nWe will try to accommodate the requested deadlines but cannot guarantee this. If your project cannot be completed within the specified time period, you will be notified.  \nIf you have questions, [please email](please email pr@bellarmine.edu)[ ](please email pr@bellarmine.edu)[pr@bellarmine.edu](please email pr@bellarmine.edu).  \nProject Communication  \nPlease include the designated Project ID number in correspondence to ensure clarity and accuracy in all project-related communications. This includes emails, memos, meeting notes, and other communication forms. (The Project ID is in your project request form confirmation email under project details.)  \nIncluding the Project ID helps maintain consistent references, streamlines project tracking, and reduces the risk of miscommunication.  \nScoping the Project  \nDefining the project objective and identifying key deliverables is essential to scope a project effectively. It is important to establish project boundaries during this process by specifying what is within the project's scope and what is not to prevent scope creep. Once we understand the project, we can develop a timeline that includes deadlines for each phase, task, or deliverable and assign roles and responsibilities. Once this outline has been  \ncreated, it will be reviewed by all stakeholders for approval to ensure everyone is aligned before starting the project. Any project scope, timeline, or budget changes can impact the outcome.  \nFor larger or more complex projects, we will create a project tracker to monitor tasks, progress, and milestones.  \nRequesting a Quote  \nIf the request involves services or products from an external vendor, we will ask for a price quote based on the project scope. Once the vendor reviews the request and provides the estimated price, we will share it with you for your consideration. Additionally, the vendor can give an estimated date for project completion but cannot guarantee it until they receive a Purchase Order Number because they are not authorized to start production without it.  \nSubmitting a Purchase Order  \nIf the client elects to move forward with the project based on the external vendor’s quote and timeline, the client must obtain a Purchase Order Number from the purchasing office by submitting a requisition through self-service. Once the client has received a Purchase Order Number from the purchasing office, the client should provide that PO Number to the vendor. The client should copy the Assistant Director of Communication for Multimedia Design and Director of Communication for Content Strategy so that our team knows it has been submitted. Work completed by an external vendor without a Purchase Order Number can be accepted by the university as a gift-in-kind donation.  \nReviewing Proofs  \nOur team or an outside v","cbCaii60rJyKIgMQ","https://ap.wps.com/l/cbCaii60rJyKIgMQ","pdf",41797,"English","# Requesting our Services\n## Project Communication\n## Scoping the Project\n## Requesting a Quote\n## Submitting a Purchase Order\n## Reviewing Proofs","[{\"question\":\"What must be submitted before a project request can be evaluated and scheduled?\",\"answer\":\"Submit all concepts, materials, and content in final form approved by the required approvers before submitting the project request. This avoids multiple content-edit rounds that can affect deadlines.\"},{\"question\":\"How are timelines and completion windows determined?\",\"answer\":\"Allow at least three weeks for project completion and up to five weeks for external printing. For complex projects like large publications or marketing campaigns, reach out early to ensure sufficient time.\"},{\"question\":\"When is a purchase order required, and what should be shared afterward?\",\"answer\":\"If proceeding based on an external vendor’s quote, obtain a Purchase Order Number via requisition in self-service, then provide the PO number to the vendor. Copy designated communication leaders so the team knows it has been submitted.\"}]","Project Request Process | PDF",1789850103]