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The agenda covers setting up the objective, capturing potential risks and “epic fail” scenarios, identifying underlying causes, prioritizing high-likelihood or high-severity concerns, and defining actions to avoid, mitigate, or minimize them. It also establishes response plans and next-step ownership with a place to track risks and strategies.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/project-pre-mortem-meeting-guide-agenda-and-preparation/242185/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/project-pre-mortem-meeting-guide-agenda-and-preparation/242185.png","ImageObject",442,249,{"name":88,"@type":89},"Jasmine","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-15","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of a project pre-mortem meeting?","Question",{"text":108,"@type":109},"It aligns the team on possible risks to the project by exploring likely traps early, using lessons learned and other inputs, and then deciding how to avoid or mitigate them.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What does the meeting agenda cover?",{"text":113,"@type":109},"It includes set-up and the meeting output, capturing potential risks and “epic fail” situations, identifying causes, prioritizing risks by likelihood and severity, defining avoidance/mitigation actions, and assigning next steps by owner and deadline.",{"name":115,"@type":106,"acceptedAnswer":116},"How should teams prepare before the pre-mortem meeting?",{"text":117,"@type":109},"Participants should review prior retrospective or post-mortem materials and understand the project intent in advance. They are also encouraged to focus on risks within their control, and invite external subject-matter experts for additional perspective.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},242185,1791404565,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},2336478487870,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Project Pre-Mortem Meeting Guide  \nObjective  \nTo get a shared clear understanding of possible risks to our project (based on lessons learned from similar projects, plus other inputs), and decide how best to avoid or mitigate those risks .  \nGreat for any type of team  \nRecommended Works for in-person, 1 hour online, or hybrid  \nAgenda  \n\n| 10%\u003Cbr>~5 mins | Set-up\u003Cbr>State objective of this meeting (above), and the output we need to achieve. |\n| --- | --- |\n| 15%\u003Cbr>10 mins | Potential risks\u003Cbr>Ask everyone to captire risks. What might go wrong in this project? What would be an epic fail? What will get in the way of success? What‘elephants are in the room’ that are not addressed? |\n| 25%\u003Cbr>15 mins | Reasons for these risks\u003Cbr>Ask everyone to capture causes. Why might these risks happen? What behaviours, processes, tools or systems would be causing them?\u003Cbr>Which risks should we pay attention to the most? Which has the highest likelihood or severity? |\n| 30%\u003Cbr>15 mins | Ways to avoid, mitigate and minimise\u003Cbr>Ask everyone to capture actions to prevent or minimise these risks. What should we do to avoid each risk, or minimise the chances of it happening?\u003Cbr>Are there any changes to anyone’s responsibilities and accountabilities in the team?\u003Cbr>If any risk does happen, how should we respond? |\n| 15%\u003Cbr>10 mins | Next steps\u003Cbr>Based on this discussion, who needs to do what, by when?\u003Cbr>Where will this list of risks and strategies live, so we can all refer to them? |\n\nThis work is licensed under the Creative Commons Attribution-Share Alike 3.0 Unported License. You are free to use, share, copy, and adapt this work for any purpose. You must give appropriate credit, and provide a link to the license. If you remix, transform, or build upon the material, you must distribute your contributions under the same license as the original. To view a copy of this license, visit: [https://creativecommons.org/licenses/by-sa/3.0/](https://creativecommons.org/licenses/by-sa/3.0/)  \n[DESIGNED BY](DESIGNED BY: Ben Crothers)[: Ben Crothers](DESIGNED BY: Ben Crothers), Bright Pilots  \nA project pre-mortem is like a post-mortem, but done at the beginning of a project. As they say, prevention is often better than the cure, and the spirit of this meeting is to unearth possible traps, risksand gotchas that might happen in the project.  \nThis is a great opportunity for the whole group involved in a project to be more engaged and involved, not only at the level of their own job and responsibilities, but also at a broader level, where they get to think about the project truly as a team.  \nInputs  \nIf your group has done a retrospective session recently (or any kind of post-mortem or project review), that information would be a useful input to this meeting. Also, it’s essential that the purpose of the project itself is well understood beforehand.  \nPreparation  \nHelp everybody who is coming to this meeting to prepare by asking them to think about what could have gone better in pervious projects they have been involved with. If there is any information available about the project’s intent, previous retrospective outputs, ask your group to read this material as well.  \nTIP: Help your group to focus only on the risks within their control. If any risks arise that are pulling the discussion into a rabbit hole, help the team to at least acknowledge it, classify it as‘external’ rather than ‘internal’, and move on.  \nTIP: Invite a subject matter expert or two who is not part of the project group, but has been involved in similar projects, where they might have some experience and wisdom to impart. They don’t need to be there the whole time, but they might agree to stick around if they can also help with potential solutions to risks.  \nGOTCHA: It’s essential that all team members be present, as well as any stakeholders who will be involved at some point. Watch out for stakeholders who can’t or won’t attend. Part of doing this meeting together is the social contract i","cbCaigdZXtU6m3bN","https://ap.wps.com/l/cbCaigdZXtU6m3bN","pdf",626231,"English","# Objective\n# Agenda\n## Set-up\n## Potential risks\n## Reasons for these risks\n## Ways to avoid, mitigate and minimise\n## Next steps\n# Inputs\n# Preparation\n# Tips and gotchas","[{\"question\":\"What is the purpose of a project pre-mortem meeting?\",\"answer\":\"It aligns the team on possible risks to the project by exploring likely traps early, using lessons learned and other inputs, and then deciding how to avoid or mitigate them.\"},{\"question\":\"What does the meeting agenda cover?\",\"answer\":\"It includes set-up and the meeting output, capturing potential risks and “epic fail” situations, identifying causes, prioritizing risks by likelihood and severity, defining avoidance/mitigation actions, and assigning next steps by owner and deadline.\"},{\"question\":\"How should teams prepare before the pre-mortem meeting?\",\"answer\":\"Participants should review prior retrospective or post-mortem materials and understand the project intent in advance. They are also encouraged to focus on risks within their control, and invite external subject-matter experts for additional perspective.\"}]","Project Pre-Mortem Meeting Guide - Agenda and Preparation | PDF",1789187533]