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It assigns responsibilities across administration, venue, community engagement, event program, and promotion/documentation, covering budgeting, resource identification, risk assessment, insurance, stakeholder coordination, online booking, venue preparation, program scheduling, communications, contracting, catering, signage, invitations, and final logistics such as run sheets, site visits, and feedback collection.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/project-plan-timeline-template/353722/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/project-plan-timeline-template/353722.png","ImageObject",442,249,{"name":88,"@type":89},"วิน","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-30","2026-09-22",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What work does the template cover at the start of the project?","Question",{"text":108,"@type":109},"It includes developing a project brief, identifying required resources and budget, starting the budget spreadsheet, creating a communication plan, building a stakeholder contact list, securing public liability insurance, completing a risk assessment checklist, arranging stakeholder meetings, and setting up online booking if required.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What should be prepared around 12 weeks out and before?",{"text":113,"@type":109},"The template calls for conducting a site visit and identifying infrastructure, power and lighting needs, contacting local businesses and community groups, booking the venue with application paperwork and quotes, and developing the event activities list and agenda including an artist register.",{"name":115,"@type":106,"acceptedAnswer":116},"What key tasks are required in the final week before the event?",{"text":117,"@type":109},"It requires printing participant lists and confirming signed photo consent forms, conducting a final site visit, collecting existing signage, printing the event run sheet for staff (including delegated tasks and timeline), and ensuring final operational readiness for venue and program delivery.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},353722,1791732836,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},2336475104736,"https://ap-avatar.wpscdn.com/avatar/22000c4c5e0e5b17e70?x-image-process=image/resize,m_fixed,w_180,h_180&k=1786591360781797222","| Project Plan Timeline |  |  |  |\n| --- | --- | --- | --- |\n| When | Task | Notes | Who? |\n| Start of project | ADMIN: Develop a Project Brief\u003Cbr>(Basics/Scope/Promotion Overview*) | Templates on ANW website |  |\n| Start of project | ADMIN: Identify resources required and Develop Budget | Templates on ANW website. Treasurer/book keeper to remind all to keep receipts/invoices relevant to project |  |\n| Start of project, Ongoing | ADMIN: Start budget spreadsheet and update throughout event |  |  |\n| Start of project, ongoing | PROMOTION AND MARKETING: Develop Communication plan for event | Fill out a communications plan with list of dates and publications in which you wish to advertise or promote. Include website, social media, press releases, e-news . Appoint media liaison . Don’t forget ANW Calendar |  |\n| Start of project, ongoing | ADMIN: Contact list – listing all relevant stakeholders, roles and contact details |  |  |\n| Start of project | ADMIN: Ensure that all involved have public liability insurance |  |  |\n| Start of project | ADMIN: Complete Risk Assessment Checklist | Template on ANW website |  |\n| Start of project | COMMUNITY ENGAGEMENT: Arrange schedule for regular team meetings with relevant stakeholders and provide regular status reports | meeting regularly with all stakeholders to confirm their tasks and activities, make clear your expectations of their contribution (speakers, performers, caterers, cleaners, printers, venue managers, govt authorities, police, emergency services, community reps etc) |  |\n| Start of project | ADMIN: Set up online booking (if required) | [Trybooking.com. Ensure](Trybooking.com. Ensure) that it contains photo consent form. |  |\n| Start of project, Ongoing | ADMIN: Checklist – ensure this checklist is up to date and includes appropriate timelines . |  |  |\n| Prior to 12 weeks out | VENUE: Conduct site visit and identify infrastructure, power and lighting requirements |  |  |\n| 12 weeks out | COMMUNITY ENGAGEMENT: Contact local businesses and community groups to become involved in the event |  |  |\n| 12 weeks out | VENUE: Book venue and fill out appropriate application / paperwork ensuring you get quotes and book any external service providers |  |  |\n| 12 weeks out | EVENT PROGRAM: Develop activities list/agenda/programming/schedule including artist register |  |  |\n| 11 weeks out with\u003Cbr>ongoing updates | VENUE: Prepare hire equipment list (tables, chairs, marquees/tents, AV equipment etc), booking any required for external service providers |  |  |\n| 11 weeks out | PROMOTION AND DOCUMENTATION: Graphic Design | Ensure message and design is consistent and accurate\u003Cbr>Flyer/Poster/Tickets/Invitations/Ads/Feedback Forms |  |\n| 10 weeks out | PROMOTION AND DOCUMENTATION: Determine if photographer required or if officer photography is sufficient, book photographer if necessary |  |  |\n| 10 weeks out | EVENT PROGRAM: Organise a Welcome to Country (if applicable) |  |  |\n| 10 weeks out | EVENT PROGRAM: Book and arrange for MC/Speakers, Artists and Special Guests | Travel, accom, letter of confirmation/contract, info package if needed with all bookings and fees . Template of agreement on ANW site. |  |\n| 10 weeks out | VENUE: Identify catering requirements for speakers, artists, volunteers, staff | Beverages (if alcoholic-need RSA licence) Food (need to comply with food safety legislation) |  |\n| 9 weeks out | VENUE: Get quotes from catering companies |  |  |\n| 8 weeks out with\u003Cbr>ongoing updates | ADMIN: Prepare an event run sheet outlining all the tasks for event set up, during event and event bump out |  |  |\n| 8 weeks out | PROMOTION AND DOCUMENTATION: Prepare invitation distribution list and ensure you include information about your wet weather contingency plans |  |  |\n| 8 weeks out | ADMIN: Obtain signed contract for artists/speakers – ensure contract is signed by both parties |  |  |\n| 8 weeks out | ADMIN: Identify and organise speaker / performer gifts (if required) |  |  |\n| 8 we","cbCaiqpIsWcLSowM","https://ap.wps.com/l/cbCaiqpIsWcLSowM","pdf",31536,"English","# When\n## Start of project\n## Prior to 12 weeks out\n## 12 weeks out\n## 11 weeks out with ongoing updates\n## 10 weeks out\n## 9 weeks out\n## 8 weeks out with ongoing updates\n## 7 weeks out\n## 6-8 weeks out\n## 6 weeks out\n## 4 weeks out\n## 2 weeks out\n## 1 week out\n## DURING","[{\"question\":\"What work does the template cover at the start of the project?\",\"answer\":\"It includes developing a project brief, identifying required resources and budget, starting the budget spreadsheet, creating a communication plan, building a stakeholder contact list, securing public liability insurance, completing a risk assessment checklist, arranging stakeholder meetings, and setting up online booking if required.\"},{\"question\":\"What should be prepared around 12 weeks out and before?\",\"answer\":\"The template calls for conducting a site visit and identifying infrastructure, power and lighting needs, contacting local businesses and community groups, booking the venue with application paperwork and quotes, and developing the event activities list and agenda including an artist register.\"},{\"question\":\"What key tasks are required in the final week before the event?\",\"answer\":\"It requires printing participant lists and confirming signed photo consent forms, conducting a final site visit, collecting existing signage, printing the event run sheet for staff (including delegated tasks and timeline), and ensuring final operational readiness for venue and program delivery.\"}]","Project Plan Timeline - Template | PDF",1790106948]