[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-259236-105":3,"detail-sidebar-cat-1-en-105":81,"doc-detail-259236-en":127},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","project-administrator-job-description","Project Administrator - Job Description","","Project Administrator role supports the Operations team with day-to-day administrative functions, with responsibility for coordinating contracts, change orders, and approvals across Operations, project managers, accounting, subcontractors, and counsel. Duties include compiling and issuing subcontract and change-order documents, maintaining fully executed contract files, validating subcontractor pre-qualifications (W-9 and insurance limits), and ensuring current versions are available for pre-bid packages. The position also assists project reporting, tracks multiple projects’ subcontracts, work orders, and purchase orders, manages front-office coverage, and ensures cost commitment in Timberline.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/letters/","Letters",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/project-administrator-job-description/259236/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/project-administrator-job-description/259236.png","ImageObject",442,249,{"name":42,"@type":43},"River Wang","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-10-27","2026-09-13",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",13,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What is the main purpose of the Project Administrator position?","Question",{"text":63,"@type":64},"The role supports the Operations team’s day-to-day administrative functions, focusing on contract and documentation coordination for projects.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"What responsibilities relate to contract documents and change orders?",{"text":68,"@type":64},"The position compiles and issues subcontracts and change orders, files fully executed contract documents, and coordinates approvals and modifications with Operations, project managers, accounting, and in-house counsel.",{"name":70,"@type":61,"acceptedAnswer":71},"What minimum qualifications are required?",{"text":72,"@type":64},"A bachelor’s degree with accounting or business classes is preferred, along with about five years of construction accounting knowledge. Experience with W-9, lien waiver and insurance requirements, spreadsheets, and PDF programs is required, with Timberline and ProCore being pluses.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},259236,1790197810,{"code":4,"msg":82,"data":83},"success",[84,89,94,99,104,109,114,118,123],{"id":85,"doc_module":22,"doc_module_name":25,"category_name":86,"show_sort_weight":87,"slug":88},11,"Presentations",90,"presentations",{"id":90,"doc_module":22,"doc_module_name":25,"category_name":91,"show_sort_weight":92,"slug":93},12,"Resumes",80,"resumes",{"id":95,"doc_module":22,"doc_module_name":25,"category_name":96,"show_sort_weight":97,"slug":98},14,"Invoices",70,"invoices",{"id":100,"doc_module":22,"doc_module_name":25,"category_name":101,"show_sort_weight":102,"slug":103},15,"Posters",60,"posters",{"id":105,"doc_module":22,"doc_module_name":25,"category_name":106,"show_sort_weight":107,"slug":108},16,"Social Media",50,"social-media",{"id":110,"doc_module":22,"doc_module_name":25,"category_name":111,"show_sort_weight":112,"slug":113},17,"Forms",40,"forms",{"id":115,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":116,"slug":117},18,30,"letters",{"id":119,"doc_module":22,"doc_module_name":25,"category_name":120,"show_sort_weight":121,"slug":122},21,"Paper Templates",5,"papers-templates",{"id":124,"doc_module":22,"doc_module_name":25,"category_name":125,"show_sort_weight":4,"slug":126},158,"General","general-158",{"code":4,"msg":82,"data":128},{"doc_id":79,"user_id":129,"nickname":42,"user_avatar":130,"doc_module":22,"category_id":115,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":26,"language":136,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":12,"update_tm":140,"read_time":22},1099514067438,"https://ap-avatar.wpscdn.com/avatar/100002539ee87300030?x-image-process=image/resize,m_fixed,w_180,h_180&k=1780474512215547542","Job Description: Project Administrator  \nRevision Date: 2020.03  \nReporting Structure: Direct to Corporate Administrative Supervisor  \nDepartment: Operations  \nDirect Reports: No  \nPOSITION PURPOSE  \nResponsible to support the Operations team’s day-to-day administrative functions.  \nDUTIES, TASKS AND RESPONSIBILITIES  \nCommunication & Collaboration  \n• Effectively collaborate with Operations Managers and Project Managers regarding contract documents, change orders, contract modifications and approvals.  \n• Communicate with accounting to ensure all subcontract documents are fully executed prior to payment.  \n• Communicate and collaborate with subcontractors during pre-construction, construction and job close-out phases of project.  \n• Colloborate with in-house counsel regarding contract documents, if needed.  \nDocuments & Applications  \n• Compile and issue subcontracts and change orders.  \n• File and maintain fully executed contract documents.  \n• Vetting of subcontractor pre-qualifications in reference to W9 status and insurance coverage limits  \n• Ensure Project Managers have the latest versions of subcontract documents prior to the PM creating pre-bid packages.  \n• Commit fully approved subcontract and vendor related cost in Timberline Construction Accounting Software.  \nProject Assistance  \n• Review and track construction subcontracts, work orders and purchase orders for multiple projects.  \n• Assist in the development and enhancement of project reporting.  \n• Assist with special projects as requested.  \n• Support subcontractors with documents process for the length of projects.  \nGeneral Office Duties  \n• Coverage of front office duties on a rotating schedule up to and including front desk coverage, main line telephone answering. Longer periods of coverage could include mail distribution, conference room and lunch scheduling, etc.  \nBEHAVIORAL COMPETENCIES  \nCore Competencies  \n• Integrity – Act with integrity; truthfulness, fairness and honesty.  \n• Continuous Learning – Is a continuous learner focused on constant improvement; embraces new technologies.  \n• Exceed Expectations – Work hard to exceed customer expectations.  \n• Compassion – Conduct oneself as a steward of PSI, supporting its growth & ability to help those in need.  \n• Accountability – Take responsibility for one’s actions and decisions.  \nPosition-specific Competencies  \n• Pace and Variety of Activities--Steady, even pace to promote accuracy and quality of work. Repetitive routines.  \n• Focus--Technical/analytical focus.  \n• Decision-Making--Decision-making within clearly defined job scope.  \n• Communication--Communicates in a written and verbal manner in a supportive and helpful way that is focused on job knowledge and expertise.  \n• Collaboration-Works well with others ([especially Admin. team](especially Admin. team)), including during deadline situations. Also able to responds to changes in priorities.  \n• Attention to Detail – Works with strong attention to detail in order to produce high quality, detailed work, based on established standards, guidelines, and procedures.  \n• Consistency – Provides quality work at a precise and consistent manner while working independently with small amounts of supervision.  \n• Commitment – Focuses on providing a high volume of work that meets deadlines and expectations.  \n• Time Management -Ability to priorize job responsibilities.  \nWORKING CONDITIONS  \n• Office functions will be performed at PSI’s main business office.  \n• Some overnight travel may be required.  \nMINIMUM QUALIFICATIONS  \nEducation/Experience  \n• Bachelor’s Degree with accounting or business classes preferred.  \n• Prefer 5 years of knowledge and experience with construction accounting practices.  \n• Experience or knowledge with lien waiver and insurance requirements, subcontractor insurance verification, and W-9 requirements.  \n• Experience with spreadsheets required.  \n• Experience with PDF programs required.  \n• Experience or knowledge with standard ","cbCaidMNY9XbhvFL","https://ap.wps.com/l/cbCaidMNY9XbhvFL","pdf",163827,"English","# Position Purpose\n# Duties, Tasks and Responsibilities\n## Communication & Collaboration\n## Documents & Applications\n## Project Assistance\n## General Office Duties\n# Behavioral Competencies\n## Core Competencies\n## Position-specific Competencies\n# Working Conditions\n# Minimum Qualifications\n## Education/Experience\n## Physical Demands","[{\"question\":\"What is the main purpose of the Project Administrator position?\",\"answer\":\"The role supports the Operations team’s day-to-day administrative functions, focusing on contract and documentation coordination for projects.\"},{\"question\":\"What responsibilities relate to contract documents and change orders?\",\"answer\":\"The position compiles and issues subcontracts and change orders, files fully executed contract documents, and coordinates approvals and modifications with Operations, project managers, accounting, and in-house counsel.\"},{\"question\":\"What minimum qualifications are required?\",\"answer\":\"A bachelor’s degree with accounting or business classes is preferred, along with about five years of construction accounting knowledge. Experience with W-9, lien waiver and insurance requirements, spreadsheets, and PDF programs is required, with Timberline and ProCore being pluses.\"}]","Project Administrator - Job Description | PDF",1789330863]