[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-238549-105":3,"doc-detail-238549-en":81,"detail-sidebar-cat-1-en-105":99},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":74,"head_meta":76,"extra_data":78,"updated_unix":80},105,"en","progress-report-and-reimbursement-request-tutorial","Progress Report and Reimbursement Request Tutorial","","This document provides a comprehensive tutorial on preparing progress reports and reimbursement requests, emphasizing a step-by-step approach to ensure accuracy and timely submission. It outlines the essential components required for a completed progress report, including photos, planting spreadsheets, timesheets, reimbursement requests, receipts, supporting documentation, volunteer sign-in sheets, and line-item requests for indirect costs. The tutorial clearly defines the due date for all reports as the 10th day after each quarter, stressing the importance of adhering to this deadline to facilitate prompt payment for all participants. Reasons for the strict adherence to the due date are explained, highlighting the impact of late submissions on the entire group and the additional workload created for administrative staff. The document also details specific requirements for progress reports, such as aligning numbers with the reimbursement request, referencing previous reports, and utilizing ten-digit census tract numbers when applicable. Specific guidance is provided for including photos to demonstrate progress and community connections, and for completing volunteer tracking forms with essential details like address or zip code and start/stop times. The overall goal is to streamline the process and ensure everyone gets paid quickly.",{"@graph":14,"@context":73},[15,34,56],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/progress-report-and-reimbursement-request-tutorial/238549/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/progress-report-and-reimbursement-request-tutorial/238549.png","ImageObject",442,249,{"name":42,"@type":43},"wps_ap_test_251126_0180","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/pdf","2026-11-01","2026-09-11",true,{"@type":52,"interactionType":53,"userInteractionCount":55},"InteractionCounter",{"@type":54},"ViewAction",11,{"@type":57,"mainEntity":58},"FAQPage",[59,65,69],{"name":60,"@type":61,"acceptedAnswer":62},"What are the essential components of a completed progress report?","Question",{"text":63,"@type":64},"A completed progress report must include photos, a completed Tree Planting spreadsheet, Excel timesheet templates for personnel, the organization's own timesheets, a Reimbursement Request Invoice, a Receipt Reporting Form, supporting documentation for all reimbursements and listed match funds/materials, a line-item reimbursement request for Indirect Costs (not exceeding 10%), and included Volunteer sign-in sheets with start and stop times completed by staff. Two hard copies of all these items are required for mailing.","Answer",{"name":66,"@type":61,"acceptedAnswer":67},"When are progress reports due?",{"text":68,"@type":64},"All reports are due on the 10th day after each quarter. This specific date is crucial and does not mean the 11th, 12th, the next week, or any other time but the 10th.",{"name":70,"@type":61,"acceptedAnswer":71},"Why is it important to submit reports by the due date?",{"text":72,"@type":64},"Timely submission is critical because if one group is late, everyone is late. California ReLeaf has a report due to CAL FIRE on the last day of the month, and there is minimal flexibility to work outside these parameters. Supplemental submissions create significant additional work for everyone involved.","https://schema.org",{"og:url":32,"og:type":75,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":77,"canonical":32},"index,follow",{"doc_id":79,"site_id":7},238549,1790097139,{"code":4,"msg":82,"data":83},"success",{"doc_id":79,"user_id":84,"nickname":42,"user_avatar":85,"doc_module":22,"category_id":86,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":87,"file_id":88,"file_url":89,"file_type":90,"file_size":91,"view_count":55,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":92,"language":93,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":94,"faqs":95,"seo_title":96,"seo_description":12,"update_tm":97,"read_time":98},8796095027276,"https://avatar.qwps.com/avatar/d3BzX2FwX3Rlc3RfMjUxMTI2XzAxODA=",17,"Lather, Rinse, Repeat:  \nA step-by-step tutorial on preparing progress reports and reimbursement  \nrequests  \nwhat every report needs  \n\n| 􀂅 | Completed Progress Report |\n| --- | --- |\n| 􀂅 | Photos |\n| 􀂅 | Tree Planting spreadsheet with all fields completed |\n| 􀂅 | Excel Timesheet Template for all applicable Personnel |\n| 􀂅 | Your organization’s own timesheets for applicable Personnel as supporting documentation |\n| 􀂅 | Reimbursement Request Invoice |\n| 􀂅 | Receipt Reporting Form |\n| 􀂅 | Supporting documentation for all reimbursement requests and listed match funds/materials |\n| 􀂅 | Line item reimbursement request for Indirect Costs (not to exceed 10% of total request) |\n| 􀂅 | Included Volunteer sign-in sheets with start and stop time completed by staff |\n| 􀂅 | Two hard copies of all of the above to mail to California ReLeaf |\n\ndue date  \nALL REPORTS DUE ON 10TH DAY AFTER EACH QUARTER  \nThis 10th day after each quarter does not mean:  \n• The 11th (unless specified by ReLeaf)  \n• The 12th  \n• The next week  \n• Any other time but the 10th  \nWhy I’mbeInga   \n1. One group is late, everybody is late  \n2. ReLeaf report due to CAL FIRE last day of the month 3. Minimal flexibility to work outside these parameters  \n-- supplemental submissions create much additional work  \nOUR GOAL IS TO GET EVERYONE PAID FAST!  \nBREAKING IT DOWN: Progress reports  \nAlign these numbers with reimbursement  \nrequest  \nReference  \nprevious  \nprogress reports  \nProgress reports CONTINUED  \nUse ten-digit census tract numbers, and only when work has been performed there during the reporting period.  \nphotos  \n• Demonstrate progress  \n• Connect community  \n• Visuals of before and after  \n• Education tools  \nvolunteer tracking form  \nAddress or zip code essential  \nTo be  \ncompleted  \nby staff  \ncomplete Volunteer tracking form  \nInclude start/stop times  \nReplace  \nour logo with yours  \nend part one","cbCaieS9IcsG2StE","https://ap.wps.com/l/cbCaieS9IcsG2StE","pdf",7881941,47,"English","# What Every Report Needs\n## Due Date\n## Breaking it Down: Progress Reports\n### Photos\n### Volunteer Tracking Form","[{\"question\":\"What are the essential components of a completed progress report?\",\"answer\":\"A completed progress report must include photos, a completed Tree Planting spreadsheet, Excel timesheet templates for personnel, the organization's own timesheets, a Reimbursement Request Invoice, a Receipt Reporting Form, supporting documentation for all reimbursements and listed match funds/materials, a line-item reimbursement request for Indirect Costs (not exceeding 10%), and included Volunteer sign-in sheets with start and stop times completed by staff. Two hard copies of all these items are required for mailing.\"},{\"question\":\"When are progress reports due?\",\"answer\":\"All reports are due on the 10th day after each quarter. This specific date is crucial and does not mean the 11th, 12th, the next week, or any other time but the 10th.\"},{\"question\":\"Why is it important to submit reports by the due date?\",\"answer\":\"Timely submission is critical because if one group is late, everyone is late. California ReLeaf has a report due to CAL FIRE on the last day of the month, and there is minimal flexibility to work outside these parameters. Supplemental submissions create significant additional work for everyone involved.\"}]","Progress Report and Reimbursement Request Tutorial | PDF",1789137775,16,{"code":4,"msg":82,"data":100},[101,105,110,115,120,124,127,132,137],{"id":55,"doc_module":22,"doc_module_name":25,"category_name":102,"show_sort_weight":103,"slug":104},"Presentations",90,"presentations",{"id":106,"doc_module":22,"doc_module_name":25,"category_name":107,"show_sort_weight":108,"slug":109},12,"Resumes",80,"resumes",{"id":111,"doc_module":22,"doc_module_name":25,"category_name":112,"show_sort_weight":113,"slug":114},14,"Invoices",70,"invoices",{"id":116,"doc_module":22,"doc_module_name":25,"category_name":117,"show_sort_weight":118,"slug":119},15,"Posters",60,"posters",{"id":98,"doc_module":22,"doc_module_name":25,"category_name":121,"show_sort_weight":122,"slug":123},"Social Media",50,"social-media",{"id":86,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":125,"slug":126},40,"forms",{"id":128,"doc_module":22,"doc_module_name":25,"category_name":129,"show_sort_weight":130,"slug":131},18,"Letters",30,"letters",{"id":133,"doc_module":22,"doc_module_name":25,"category_name":134,"show_sort_weight":135,"slug":136},21,"Paper Templates",5,"papers-templates",{"id":138,"doc_module":22,"doc_module_name":25,"category_name":139,"show_sort_weight":4,"slug":140},158,"General","general-158"]