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Additionally, this position is part of the Program Team and works closely with the Academic Dean & Program Director to prepare and implement a well-planned and office-supported semester.  \nEnrollment Responsibilities (30%)  \n• Supports Admissions Team through admissions process as needed  \n• Assists with the annual review, distribution, collection and processing of admissions paperwork  \n• Leads Acceptance Packet Review Process and timeline  \n• Manages enrollment paperwork timeline and process for Program Team  \n• Oversees annual document revision, distribution, collection and processing of student enrollment paperwork.  \n• Creates and updates Student and Parent Portals on website  \n• Leads communication with students and parents during enrollment phase  \nProgram Responsibilities (60%)  \nPre & Post Semester  \n• Oversees quality, organization and preparation/clean-up of field tech (phones, computers, tablets, etc)  \n• Manages semester gear fleet:  \n• Documents inventory and quality of gear (group gear and student rentals)  \n• Coordinates student rental procedures, distribution and return  \n• Makes recommendations for replacements  \n• Supports and participates in faculty orientation and debrief: logistics, session facilitation, pre and post semester tasks  \n• Organizes departure city logistics for semester start and finish  \n• Organizes student and program paperwork for the semester (hard copies & electronic documents)  \n• Deletes non-essential student files post semester During Semester  \n• Maintains on-call and risk management systems  \n• Helps facilitate communication with parents  \n• Participates in teacher check-ins  \n• Manages semester blog  \n• Assists with comment editing  \nProgram Assistant Job Description  \n• Creates and sends mid-semester and final transcripts On-going/ Additional  \n• Prepares, sends and synthesizes biannual program evaluations  \n• Assists with accreditation  \n• Provides curriculum support  \n• Monitors and fulfills alumnae transcript requests  \n• Participates in faculty hiring process  \n• Collects and organizes semester photographs, video and other media with Recruiting Coordinator  \n• Assists with website, recruiting and marketing tasks as needed  \nAdministrative Responsibilities (10%)  \n• Shares office maintenance duties with administrative staff  \n• Assists in database management (Dropbox, Google Drive, LGL, Mylio, etc.)  \n• Assists with yearly budget review and planning process  \nEducational/Experiential Qualifications:  \n• Associate Degree or higher in related field, such as education, program administration or office support, with 1 year of relevant work experience.  \n• Excellent verbal and written communications skills  \n• Excellent organization, attention to detail and ability to manage multiple complex tasks  \n• Proficiency with technology, MS Office, WordPress (or equivalent)  \n• Superior interpersonal skills as a teammate and colleague  \n• Satisfactory completion of fingerprint based criminal background and credit checks  \nSuccess Characteristics  \n• Enthusiasm for and positive representation of The Traveling School’s mission, values and culture  \n• Positive attitude, shows concern for people and community, demonstrates selfconfidence, common sense and good listening ability  \n• Integrity, trustworthiness and sound judgment  \n• Thorough, analytical and or","cbCaibzieqPEw1B4","https://ap.wps.com/l/cbCaibzieqPEw1B4","pdf",179965,"English","# Program Assistant Job Description\n## Role overview\n## Responsibilities\n### Enrollment responsibilities (30%)\n### Program responsibilities (60%)\n### Administrative responsibilities (10%)\n## Qualifications and success characteristics\n## Working conditions\n## Commitment to diversity and inclusion","[{\"question\":\"What is the Program Assistant’s primary purpose in this role?\",\"answer\":\"The Program Assistant oversees the student enrollment process from admissions acceptance through semester preparation and the start date, and supports semester planning with the Program Team and academic leadership.\"},{\"question\":\"Which tasks are included in enrollment responsibilities?\",\"answer\":\"Key tasks include supporting admissions processing, managing acceptance packet review timelines, overseeing enrollment paperwork collection and processing, and creating/updating student and parent portals and enrollment-phase communication.\"},{\"question\":\"What qualifications and skills are required for this position?\",\"answer\":\"The role requires an associate degree or higher plus 1 year of relevant experience, strong verbal and written communication, excellent organization and attention to detail, proficiency with technology and MS Office/WordPress, and completion of fingerprint-based background and credit checks.\"}]","Program Assistant Job Description - Full-time Hourly | PDF",1789344162]