[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-241794-105":53,"doc-detail-241794-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","production-planning-guide-production-planning-timeline","Production Planning Guide - Production Planning Timeline","","Production Planning Guide lays out a structured timeline for producing theatre and music events, covering ideation, concept approval, production design, technical confirmations, bump-in and show execution, and post-production wrap-up. It specifies action items such as forming a creative team, aligning with a Group Manager on repertoire, timeline, and budget, establishing designer deliverables, confirming technical requirements through production meetings, preparing cue sheets and schedules for bump-in, and completing claims, archiving, COMPASS submissions, and an AAR with a final budget. Guiding questions support decisions on venues, venues setup, rehearsal design involvement, licensing, ticketing publicity, risks, and house rules.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/production-planning-guide-production-planning-timeline/241794/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/production-planning-guide-production-planning-timeline/241794.png","ImageObject",442,249,{"name":88,"@type":89},"Riley West","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-16","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What steps should be done during ideation 8–11 months before the show?","Question",{"text":108,"@type":109},"Form a creative team/working committee and brainstorm the concept, run ideas by tutors and the Group Manager, secure script or scores for theatre/music where needed, and confirm the performance venue.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What must be approved by the Group Manager and when?",{"text":113,"@type":109},"Approval is required for the concept/proposed repertoire, timeline, budget estimate, and any hiring of external specialists. Official approval using the Event Proposal Template must be obtained at least 3 months before the performance date to avoid disallowance.",{"name":115,"@type":106,"acceptedAnswer":116},"What are the key technical and logistical items to confirm during the Production Meeting?",{"text":117,"@type":109},"Confirm the bump-in and show-day production schedule, finalize technical requirements (lighting, sound, staging), provide a stage plan and rundown/programme duration, complete a risk assessment, and include details for any set up in the foyer.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},241794,1791741411,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},1099523885074,"https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc","PLANNING A PRODUCTION  \n1.1 Ideation  \n\n| Period | 8-11 months before the show |\n| --- | --- |\n| Actions: | • Form a creative team / working committee and brainstorm on the concept of your intended production\u003Cbr>• Run ideas by your tutors and Group Manager\u003Cbr>• For theatre / music performances, speak to your Group Manager about acquiring copies of your chosen script / scores\u003Cbr>• Work with your Group Manager to confirm performance venue |\n| Guiding Questions | • What is our target audience?\u003Cbr>• Who will be involved / performing?\u003Cbr>• Who is conducting/ choreographing /directing?\u003Cbr>• Do we have any guest artists we would like to invite?\u003Cbr>• What type of venue do we envision having the production at? |\n\n1.2 Concept discussion with Group Manager  \n\n| Ideal period: | 5 months before the show |\n| --- | --- |\n| Actions: | • Once you have a clear idea of your concept, seek approval from your Group Manager for the following:\u003Cbr>- Concept/ proposed repertoire\u003Cbr>- Timeline\u003Cbr>- Budget estimate\u003Cbr>- Hiring external choreographers/designers/production managers\u003Cbr>Official approval using the Event Proposal Template must be obtained at least 3 months before the performance date, failing which OSA-CFA has the right to disallow the performance. |\n| Guiding Questions | • Does our production require external expertise?\u003Cbr>• What is our rehearsal schedule?\u003Cbr>• Do we require any special props or set pieces constructed?\u003Cbr>• Do we need to purchase any big-ticket items?\u003Cbr>• What music / script are we using – will we need to apply for licenses / rights?\u003Cbr>• Will you be selling tickets and if so, what is the method of doing so? What is the publicity timeline in relation to ticket sales? |\n\n1.3 Production Design  \n\n| Ideal period: | 3-6 months in advance (depending of the scale of the event) |  |\n| --- | --- | --- |\n| Actions: | •\u003Cbr>•\u003Cbr>• | Once you have an idea of what the production will look like, work with your Group Manager and to set up design meetings with designers, members of your creative team and your production manager Establish the following with your designers:\u003Cbr>- Timeline of deliverables (including deadlines for draftsand revisions, as well as dates for designers to view rehearsals)\u003Cbr>- Budget\u003Cbr>Prepare an overall production schedule that encompasses rehearsals, |\n\n\n|  | deadlines for designers, and bump-in at the performance venue. Work closely with your production manager and designers to ensure there is enough time to set up in the venue during bump-in. |\n| --- | --- |\n| Guiding Questions | • Is what I have in mind feasible, given the timeframe, venue booking and budget?\u003Cbr>• When is the best time to have my designers sit in on rehearsals, such that they have a good idea of what the show is about? |\n\n1.4 Confirmation of technical details and Production Meeting  \n\n| Ideal period: | 1.5 months before show |\n| --- | --- |\n| Actions: | • Production meetings typically take place one month before the show. Work with your Group Manager to arrange for one\u003Cbr>• Ensure you have the following during the Production Meeting:\u003Cbr>- Confirmed production schedule for bump-in and show days\u003Cbr>- Complete technical requirements (lighting, sound, staging)\u003Cbr>- Stage plan, programme duration and rundown\u003Cbr>- Risk assessment\u003Cbr>- Details of any set up in the foyer |\n| Guiding Questions | • Are we bringing anything else into the theatre?\u003Cbr>• Do we need any special equipment which we should ask for?\u003Cbr>• Do we plan to do anything in the foyer which the venue should know about?\u003Cbr>• Do we need to seek clearance for anything special we wish to do in the venue?\u003Cbr>• Are we using our laptop for music playback?\u003Cbr>• Will lighting and sound operators be provided?\u003Cbr>• Are there any house rules we need to take note of?\u003Cbr>• Are there times where we have to clear the theatre? |\n\n1.5 Bump-in and Show  \n\n| Ideal period: | 1 week to few days before bump in |\n| --- | --- |\n| Actions: | • Finalize bump-in schedule (including meal breaks, soundcheck, lightin","cbCaidi3TDF5DOt9","https://ap.wps.com/l/cbCaidi3TDF5DOt9","pdf",177917,"English","# Planning a Production\n## 1.1 Ideation\n## 1.2 Concept discussion with Group Manager\n## 1.3 Production Design\n## 1.4 Confirmation of technical details and Production Meeting\n## 1.5 Bump-in and Show\n## 1.6 Post-production","[{\"question\":\"What steps should be done during ideation 8–11 months before the show?\",\"answer\":\"Form a creative team/working committee and brainstorm the concept, run ideas by tutors and the Group Manager, secure script or scores for theatre/music where needed, and confirm the performance venue.\"},{\"question\":\"What must be approved by the Group Manager and when?\",\"answer\":\"Approval is required for the concept/proposed repertoire, timeline, budget estimate, and any hiring of external specialists. Official approval using the Event Proposal Template must be obtained at least 3 months before the performance date to avoid disallowance.\"},{\"question\":\"What are the key technical and logistical items to confirm during the Production Meeting?\",\"answer\":\"Confirm the bump-in and show-day production schedule, finalize technical requirements (lighting, sound, staging), provide a stage plan and rundown/programme duration, complete a risk assessment, and include details for any set up in the foyer.\"}]","Production Planning Guide - Production Planning Timeline | PDF",1789181113]