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Emphasizes daily purchasing service support, vendor management and onboarding, RFP/RFQ and solicitation assistance, bid evaluation and acceptance support, and contract document maintenance in purchasing systems. 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The role also includes vendor management and onboarding.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What does the Procurement Specialist do during RFP/RFQ and bid processes?",{"text":113,"@type":109},"Support solicitation activities by reviewing RFP/RFQ documents, scheduling and posting legal advertisements, uploading documents, and notifying potential suppliers. Assist bid evaluation with bid tabulation, bidder information entry, and accurate pricing totals, and support bid acceptance by receiving and timestamping submissions and documenting bid openings.",{"name":115,"@type":106,"acceptedAnswer":116},"What qualifications and skills are required or preferred?",{"text":117,"@type":109},"Require an Associate Degree in Business, Public Administration, or an equivalent combination of education and experience, plus proficiency with Microsoft Office, strong organizational and customer service relationship skills, and commitment to diversity and inclusion. Preferred experience includes purchasing experience, strong communication skills, knowledge of business structure and key leaders, and the ability to work irregular schedules.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},258638,1790024014,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":35,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":76,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},7971461741311,"https://ap-avatar.wpscdn.com/avatar/74000253aff267980c6?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779345379180704826","Procurement Specialist Job Description JD-151  \n\n|  |  |  |  |\n| --- | --- | --- | --- |\n| Job Title: | Procurement Specialist | Employee Type | Full-Time |\n| Department: | Finance | Pay Grade Level: | 15 |\n| Reports To: | Controller | Classification: | Non-Exempt |\n\nPOSITION SUMMARY:  \nThe Procurement Specialist is responsible for ensuring items or services are purchased from specified suppliers and are delivered upon agreed terms and conditions, seeking maximum value for the District, including an agreed time and cost. This position is responsible for providing high-quality purchasing services daily according to defined procedures, respecting quantity, quality, and timing. The Procurement Specialist is responsible for vendor management and onboarding.  \nSustains the District’s brand strategy and promotes The Brushy Creek Life.  \nESSENTIAL JOB FUNCTIONS:  \n1. Oversees the purchasing and procurement process for District goods and services. Recommendsand adheres to processes and procedures for purchasing and procurement in compliance with District policies that result in the best value for the District.  \n2. Oversees vendor and contractor management activities according to District policies, collects W9s, and certificates of insurance, and manages and maintains vendor database.  \n3. Oversees District asset management activities and manages the surplus property process according to District policies.  \n4. Assists in the solicitation process following procurement plans, including reviewing RFP/RFQ documents; developing and scheduling legal advertisements; posting solicitation information and uploading documents to the District’s website; generating a list of potential suppliers from the Board’s approved supplier database and external sources from the industry; generating notifications to potential suppliers.  \n5. Assists in the bid evaluation process, including creating complex bid tabulation spreadsheets, entering bidder information, and pricing for accurate bid evaluation totals.  \n6. Assists in the bid acceptance process, including receiving and time-stamping bids and proposals; documenting bids and proposals received and storing submissions in a safe location until bid opening time; attending public bid openings; and documenting the bid opening proceedings.  \n7. Reviews and enters contract information into the purchasing database, including new contracts, change orders, delivery orders, and contract funding; interfaces with staff to resolve discrepancies and contract renewals.  \n8. Manages all contract documents, including proper organization, maintenance, and safekeeping of records; scans and uploads contract documents into an online repository; provides document copies to others as required; properly prepares closed contract files for storage, retention, and eventual destruction.  \n9. Oversees the administration of the District’s purchasing cards and credit accounts.  \n10. Maintains and updates pages of the District’s website relevant to the areas of responsibility.  \n11. Adheres to the District’s recycling management program, including policies, procedures, and best practices.  \n12. Interacts and engages with customers at all levels to keep track of customer journeys and fine-tune the customers’ experiences to build and sustain brand loyalty to The Brushy Creek Life.  \n13. Performs all other duties as assigned.  \nEDUCATION:  \nAssociate Degree in Business, Public Administration, or equivalent combination of education and experience required.  \nREQUIRED SKILLS:  \n• Proficient with Microsoft Office Suite or related software.  \n• Exceptional customer service relationship techniques.  \n• Exceptional organizational skills.  \n• Strong ability to work as an individual but within the framework of a team.  \n• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.  \nPREFERRED SKILLS:  \n• Previous purchasing experience.  \n• Effective verbal and written communication skills.  \n• ","cbCainJpCUUWZGhV","https://ap.wps.com/l/cbCainJpCUUWZGhV","pdf",273136,"English","# Job Overview\n## Essential Job Functions\n## Education\n## Required Skills\n## Preferred Skills\n## Supervision\n## Working Conditions\n## Limitations and Disclaimer","[{\"question\":\"What are the main responsibilities of a Procurement Specialist?\",\"answer\":\"Ensure purchases of district goods and services are made from specified suppliers under agreed terms, delivered on time and within cost, and provide daily purchasing services following defined procedures. The role also includes vendor management and onboarding.\"},{\"question\":\"What does the Procurement Specialist do during RFP/RFQ and bid processes?\",\"answer\":\"Support solicitation activities by reviewing RFP/RFQ documents, scheduling and posting legal advertisements, uploading documents, and notifying potential suppliers. Assist bid evaluation with bid tabulation, bidder information entry, and accurate pricing totals, and support bid acceptance by receiving and timestamping submissions and documenting bid openings.\"},{\"question\":\"What qualifications and skills are required or preferred?\",\"answer\":\"Require an Associate Degree in Business, Public Administration, or an equivalent combination of education and experience, plus proficiency with Microsoft Office, strong organizational and customer service relationship skills, and commitment to diversity and inclusion. Preferred experience includes purchasing experience, strong communication skills, knowledge of business structure and key leaders, and the ability to work irregular schedules.\"}]","Procurement Specialist Job Description | PDF",1789324716]