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It covers key fields such as requisition date defaults, initiator lookup, confirmation email recipients, ship-to locations, and desired delivery dates. Guidance is provided for printed versus internal comments, including special instructions for chemical or hazardous materials. The guide also details vendor selection, item line entry, and cost handling for GL account splitting, quantities, units, pricing, and totals, plus attaching supporting documents.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/procurement-requisition-user-guide/191671/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/procurement-requisition-user-guide/191671.png","ImageObject",442,249,{"name":88,"@type":89},"Aurelia","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-27","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",7,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Which requisition fields can be changed and which must not be edited?","Question",{"text":109,"@type":110},"Requisition date, next approvers, and AP type are set by defaults and should not be changed. The initiator can be updated if required, and additional confirmation email addresses can be added separated by commas.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How should printed and internal comments be used?",{"text":114,"@type":110},"Printed comments appear on the purchase order to help the vendor meet order needs, including instructions for chemical or hazardous materials. Internal comments support purchasing with order needs but do not print on the PO.",{"name":116,"@type":107,"acceptedAnswer":117},"What should be entered when adding an item to a requisition?",{"text":118,"@type":110},"Each line item should include a clear description, optional vendor part number, quantity, unit of measure, price (enter .01 if unknown or zero), and the selected GL account. The guide also explains how to adjust quantity, percent, and amount when splitting costs across GL accounts.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},191671,1788410005,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":126,"read_time":73},1099514068365,"https://ap-avatar.wpscdn.com/avatar/10000253d8d9f28188e?_k=1776742907772140068","| Field | Description | Comments |\n| --- | --- | --- |\n| Document Type | Requisition | Auto populates |\n| Requisition Date | Defaults to date requisition created | DO NOT CHANGE |\n| Initiator | Defaults to creator of requisition | Initiator can be changed if required. Perform look up and select. |\n| Confirmation Email Address | Defaults to initiator email per defined log in | Can add further Confirmation Email Addresses separated by commas |\n| Ship To | Defaults to SR Shipping and Receiving Centre (Peterborough Campus); OS (Oshawa Campus) available from drop down | Can specify unique delivery needs in the comments |\n| Desired Date | Not required | Can enter date when desire the goods or services |\n| Next Approvers | Defaults in | DO NOT CHANGE\u003Cbr>Approval hierarchy predefined workflow |\n| Printed Comments | Prints on PO | Add comments to assist vendor with order needs. For chemical/hazardous materials, advise in comments:\u003Cbr>Department name, Researcher, Building, Room location, if chemical or hazardous |\n| Internal Comments | Will not print on PO | Can add internal comments to assist Purchasing with order needs |\n| Vendor ID | Enter complete or partial name of vendor for potential match list and choose vendor | If new or unable to find vendor in match list, leave Vendor ID blank and provide vendor name and address in Internal Comments field OR advise Purchasing at [purchasing@trentu.ca](purchasing@trentu.ca) new vendor to be entered in system |\n| AP Type | Defaults in | DO NOT CHANGE |\n\n\n| Field | Description | Comments |\n| --- | --- | --- |\n|  |  | Vendor payable predefined workflow |\n| Add Item | See below Add Item | Enter as many line items as required |\n| Save and Attach | See below Add Attachments | Attach supporting document(s) to request to avoid delay in processing |\n\n\n| Field |  |  | Description |  | Comments |\n| --- | --- | --- | --- | --- | --- |\n| Description |  | Enter product/service description |  | Provide well-defined description |  |\n| Vendor Part |  | Enter part number if known |  | Optional; can use comments for additional detail if more than 11 characters |  |\n| Quantity |  | Enter how many to order |  |  |  |\n| Unit |  | Unit of measure |  | Select from drop down |  |\n| Price |  | Enter price per item pre-tax |  | If price is unknown or zero, enter .01 |  |\n| GL Account |  | Select GL account |  | List of accounts will appear having access to |  |\n| Quantity |  | Defaults in full quantity to GL account |  | Can adjust quantity if splitting cost with another GL Account |  |\n| Percent |  | Defaults in full percentage to GL account |  | Can adjust percent if sharing cost |  |\n| Amount |  | Defaults in full amount to GL\u003Cbr>account |  | Can adjust amount if sharing cost |  |\n| Add GL\u003Cbr>Account |  | Can add different GL’s if cost sharing |  | Enter quantity and the percent or amount if splitting costs with GL’s. |  |\n| Add Item |  | If required |  | Unlimited line items available. Select“Reuse GL Account” for new item line if same GL and will auto populate. |  |\n| Save and Attach |  | Attached document(s) |  |  |  |","cbCaimb5hCaSh2wl","https://ap.wps.com/l/cbCaimb5hCaSh2wl","pdf",676072,"English","# Requisition Overview\n## Key Requisition Fields\n## Vendor and Approval Flow\n## Line-Item Entry and GL Cost Splitting\n## Attachments and Comments","[{\"question\":\"Which requisition fields can be changed and which must not be edited?\",\"answer\":\"Requisition date, next approvers, and AP type are set by defaults and should not be changed. The initiator can be updated if required, and additional confirmation email addresses can be added separated by commas.\"},{\"question\":\"How should printed and internal comments be used?\",\"answer\":\"Printed comments appear on the purchase order to help the vendor meet order needs, including instructions for chemical or hazardous materials. Internal comments support purchasing with order needs but do not print on the PO.\"},{\"question\":\"What should be entered when adding an item to a requisition?\",\"answer\":\"Each line item should include a clear description, optional vendor part number, quantity, unit of measure, price (enter .01 if unknown or zero), and the selected GL account. The guide also explains how to adjust quantity, percent, and amount when splitting costs across GL accounts.\"}]","Procurement Requisition User Guide | PDF"]