[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-241206-105":53,"doc-detail-241206-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","procurement-policy-framework-scope-compliance-and-ethical-guidelines","Procurement Policy - Framework, scope, compliance and ethical guidelines","","Procurement Policy sets a transparent governance framework for Victoria University of Wellington and its subsidiaries to procure goods and services efficiently while maximizing value. It applies university-wide to employees and subsidiaries, defining limited exceptions and excluding employment recruitment and related decisions. The policy establishes compliance monitoring responsibilities for the Chief Financial Officer, outlines consequences for breaches, and requires written deviation requests when needed. It also sets procurement code of ethics, covering conflicts of interest, confidentiality, gifts, legislation compliance, and required documentation retention and invoice support.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/procurement-policy-framework-scope-compliance-and-ethical-guidelines/241206/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/procurement-policy-framework-scope-compliance-and-ethical-guidelines/241206.png","ImageObject",442,249,{"name":88,"@type":89},"Aria","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-25","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the purpose of the Procurement Policy?","Question",{"text":109,"@type":110},"The policy establishes a framework for efficient, transparent procurement. It standardises processes, supports open supplier negotiations, and ensures maximum value for goods and services.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Who is responsible for monitoring compliance, and what happens with serious deviations?",{"text":114,"@type":110},"The Chief Financial Officer ensures adequate controls and monitors compliance. Serious deviations are reported to the Vice-Chancellor as soon as practicable.",{"name":116,"@type":107,"acceptedAnswer":117},"What ethical requirements apply to employees involved in procurement?",{"text":118,"@type":110},"Employees must maintain high ethical standards, including proper record-keeping, declaring conflicts of interest, respecting confidentiality, not using information for personal gain, avoiding gifts beyond minor value during tenders, and complying with applicable legislation.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},241206,1790295819,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":79},2336464648322,"https://ap-avatar.wpscdn.com/avatar/2200025388227c56fec?_k=1778556882303663488","Procurement Policy  \nFinance Policy  \n1 Purpose  \nVictoria University of Wellington (the “University”) and its subsidiaries are large-scale procurers of goods and services. To ensure continued accountability and robust governance, it is critical that the procurement function is carried out within a clearly defined and transparent framework. The purpose of this policy is to set out a framework within which the University can:  \n(a) Maximise efficiency of procurement and distribution;  \n(b) Standardise procurement processes by providing certainty to employees of their obligations;  \n(c) Negotiate with suppliers in an open and transparent manner; and  \n(d) Ensure maximum value in the procurement of goods and services.  \n2 Organisational Scope  \nThis is a University-wide policy and shall apply to all employees of the University and its subsidiaries. Exceptions are portions preceded by “CS Only” and “ITS Only” – these relate solely to Campus Services and Information Technology Services respectively.  \nThe power to recruit and make employment related decisions is specifically excluded from this policy.  \nFor detailed policy on specific categories of expenditure, refer to the Travel and Expenses Policy and the Gift and Koha Policy and Sensitive Expenditure Policy.  \n3 Definitions  \nFor purposes of this policy, unless otherwise stated, the following definitions shall apply:  \nCapital Expenditure: Also known as CAPEX. Procurement of an item of property, plant or equipment, or the subsequent development or improvement of an existing asset at a cost exceeding the minimum capitalisation threshold.  \nContracted Supplier: A supplier which has been awarded a contract with the University  \nafter a competitive tender process.  \nFinancial Delegated Also known as FDA. The granting of power by an employee with Authority: authority, to another employee to execute financial transactions for an  \nagreed purpose within a set financial limit.  \n© Victoria University of Wellington Page 1  \nLeakage:  \nOperating Expenditure:  \nTotal Cost of Ownership:  \nProcurement of goods or services for which a Contracted Supplier exists, which occurs outside of the contract.  \nAlso known as OPEX. Expenditure incurred in the course of day-today University operations.  \nAlso known as TCO. A calculation of the financial costs associated with buying and using a good or service. TCO takes into account the purchase price, but also considers related costs such as; ordering, delivery, and subsequent maintenance.  \n4 Policy Content and Guidelines  \n4.1 Compliance  \n4.1.1 Monitoring of Compliance  \n(a) It is the responsibility of the Chief Financial Officer to ensure that there are adequate controls over the University’s procurement processes including adequate financial controls over those procurement processes to safeguard the financial resources of the University.  \n(b) Compliance will be monitored and all serious deviations will be reported by the Chief Financial Officer to the Vice-Chancellor in the first instance, as soon as practicable.  \n(c) Where the particular procurement needs of an individual employee or a group within the University require deviation from this policy, a written request for the deviation will be made to the Chief Financial Officer for prior approval.  \n4.1.2 Consequences of Non-Compliance  \n(a) Full compliance with this policy is required. A breach of this policy may constitute misconduct or, depending on the circumstances, serious misconduct under the Conduct Policy.  \n(b) Where an employee breaches the policy the University may apply one or all of the following:  \n(i) Seek reimbursement of costs directly from the employee;  \n(ii) Decline to use University funds to meet the financial commitment arising from the procurement transaction;  \n(iii) Transfer any tax liability arising from the procurement transaction directly to the employee in their private capacity.  \n4.2 Code of Ethics – Procurement  \n(a) Employees involved in procurement must observe","cbCaikBBWj1B1236","https://ap.wps.com/l/cbCaikBBWj1B1236","pdf",203846,10,"English","# Purpose\n# Organisational Scope\n# Definitions\n# Policy Content and Guidelines\n## Compliance\n## Code of Ethics – Procurement\n## Supporting Documentation – General","[{\"question\":\"What is the purpose of the Procurement Policy?\",\"answer\":\"The policy establishes a framework for efficient, transparent procurement. It standardises processes, supports open supplier negotiations, and ensures maximum value for goods and services.\"},{\"question\":\"Who is responsible for monitoring compliance, and what happens with serious deviations?\",\"answer\":\"The Chief Financial Officer ensures adequate controls and monitors compliance. Serious deviations are reported to the Vice-Chancellor as soon as practicable.\"},{\"question\":\"What ethical requirements apply to employees involved in procurement?\",\"answer\":\"Employees must maintain high ethical standards, including proper record-keeping, declaring conflicts of interest, respecting confidentiality, not using information for personal gain, avoiding gifts beyond minor value during tenders, and complying with applicable legislation.\"}]","Procurement Policy - Framework, scope, compliance and ethical guidelines | PDF",1789171874]