[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-170972-105":53,"doc-detail-170972-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","procurement-policies-and-procedures","Procurement Policies and Procedures","","Procurement Policies and Procedures defines the policies and procedural standards governing all procurement activity across staff and budget holders. The document sets an overarching objective of achieving best value for money for non-pay expenditure by sourcing the required goods, services, and works at the appropriate quality and most economically advantageous terms. It establishes regulatory expectations for compliance with Scotland public procurement legislation, links procurement work to Financial Regulations, and sets budget, consultation, and threshold rules to prevent improper threshold avoidance.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/procurement-policies-and-procedures/170972/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/procurement-policies-and-procedures/170972.png","ImageObject",442,249,{"name":88,"@type":89},"Alex Sinclair","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-02","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What is the overall objective of the procurement activity covered by these policies?","Question",{"text":109,"@type":110},"The overarching objective is to obtain best value for money on all non-pay expenditure.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"When must staff consult Procurement Services (PS) for proposed expenditure?",{"text":114,"@type":110},"Staff must consult Procurement Services at the earliest opportunity where the proposed expenditure for a single requirement or multiple similar requirements exceeds £25,000 (ex. VAT).",{"name":116,"@type":107,"acceptedAnswer":117},"How do purchase thresholds affect procurement decisions?",{"text":118,"@type":110},"Purchase thresholds specify how different levels of expenditure are treated and must be adhered to. Disaggregating similar requirements solely to avoid a higher threshold is not permitted.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},170972,1788278364,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":136,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":137,"language":138,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":139,"faqs":140,"seo_title":141,"seo_description":61,"update_tm":126,"read_time":142},1099523882182,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","PROCUREMENT POLICIES and PROCEDURES\n\u000f\n\u0003Table of Contents\n\u0013 TOC \\o \"1-2\" \\h \\z \\u \u0014\u0013 HYPERLINK \\l \"_Toc32395319\" \u0014A. PROCUREMENT POLICIES\t\u0013 PAGEREF _Toc32395319 \\h \u00144\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395320\" \u00141 \tPurpose\t\u0013 PAGEREF _Toc32395320 \\h \u00144\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395321\" \u00142\tPolicies\t\u0013 PAGEREF _Toc32395321 \\h \u00144\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395322\" \u0014B. PROCUREMENT SERVICES\t\u0013 PAGEREF _Toc32395322 \\h \u00146\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395323\" \u00143\tROLE\t\u0013 PAGEREF _Toc32395323 \\h \u00146\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395324\" \u00144\tMISSION\t\u0013 PAGEREF _Toc32395324 \\h \u00146\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395325\" \u00145\tREMIT\t\u0013 PAGEREF _Toc32395325 \\h \u00146\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395327\" \u0014C. PROCUREMENT PROCEDURES\t\u0013 PAGEREF _Toc32395327 \\h \u00148\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395328\" \u00146\tPROCUREMENT FLOWCHART – SUPPLIES AND SERVICES\t\u0013 PAGEREF _Toc32395328 \\h \u00148\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395329\" \u00147 \tPROCUREMENT FLOWCHART – WORKS\t\u0013 PAGEREF _Toc32395329 \\h \u00149\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395330\" \u00148\tROLES AND RESPONSIBILITIES\t\u0013 PAGEREF _Toc32395330 \\h \u001410\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395331\" \u00149 \tPROCUREMENT METHODS\t\u0013 PAGEREF _Toc32395331 \\h \u001410\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395332\" \u001410  \tFINANCIAL THRESHOLDS AND WHOLE LIFE COSTING (WLC)\t\u0013 PAGEREF _Toc32395332 \\h \u001411\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395333\" \u001411 \tREQUEST FOR QUOTATION (RFQ) PROCESSES\t\u0013 PAGEREF _Toc32395333 \\h \u001413\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395334\" \u001412 \tTENDER PROCESSES\t\u0013 PAGEREF _Toc32395334 \\h \u001416\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395335\" \u001413 \tTERMS AND CONDITIONS OF PURCHASE\t\u0013 PAGEREF _Toc32395335 \\h \u001416\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395336\" \u001414 \tACTION TO BE TAKEN AFTER APPOINTING A NEW SUPPLIER (REQUISITIONING AND PURCHASE ORDERING)\t\u0013 PAGEREF _Toc32395336 \\h \u001417\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395337\" \u001415 \tCONTRACT AND SUPPLIER MANAGEMENT\t\u0013 PAGEREF _Toc32395337 \\h \u001417\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395338\" \u001416 \tRECORDS MANAGEMENT\t\u0013 PAGEREF _Toc32395338 \\h \u001418\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395339\" \u001417 \tNON COMPETITIVE ACTION REQUEST\t\u0013 PAGEREF _Toc32395339 \\h \u001419\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395340\" \u001418 \tGUIDE TO THE PURCHASE OF COMMON COMMODITIES\t\u0013 PAGEREF _Toc32395340 \\h \u001420\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395341\" \u001419 \tRESPONSIBLE DISPOSAL OF GOODS, MATERIALS, EQUIPMENT AND VEHICLES\t\u0013 PAGEREF _Toc32395341 \\h \u001420\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395342\" \u0014D. PUBLIC PROCUREMENT LEGISLATION\t\u0013 PAGEREF _Toc32395342 \\h \u001422\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395343\" \u001420 \tEU PUBLIC PROCUREMENT DIRECTIVES (2014/24/EU) AND PROCUREMENT REFORM (SCOTLAND) ACT 2014\t\u0013 PAGEREF _Toc32395343 \\h \u001422\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395344\" \u0014E. OTHER RELEVANT LEGISLATION\t\u0013 PAGEREF _Toc32395344 \\h \u001423\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395345\" \u001421 \tEQUALITY ACT 2010\t\u0013 PAGEREF _Toc32395345 \\h \u001423\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395346\" \u001422 \tMODERN SLAVERY ACT 2015\t\u0013 PAGEREF _Toc32395346 \\h \u001423\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395347\" \u0014F. RESPONSIBLE PROCUREMENT\t\u0013 PAGEREF _Toc32395347 \\h \u001424\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395348\" \u001423 \tSUPPLIER CHAIN CODE OF CONDUCT\t\u0013 PAGEREF _Toc32395348 \\h \u001424\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395349\" \u001424 \tCOMMUNITY BENEFITS\t\u0013 PAGEREF _Toc32395349 \\h \u001424\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395350\" \u001425\t FAIR WORKING PRACTICES\t\u0013 PAGEREF _Toc32395350 \\h \u001424\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395351\" \u001426 \tSUPPORTED BUSINESSES\t\u0013 PAGEREF _Toc32395351 \\h \u001425\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395352\" \u0014APPENDICES\t\u0013 PAGEREF _Toc32395352 \\h \u001426\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395353\" \u0014Request for Quotation (RFQ)\t\u0013 PAGEREF _Toc32395353 \\h \u001426\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395354\" \u0014RFQ GUIDANCE\t\u0013 PAGEREF _Toc32395354 \\h \u001427\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395355\" \u0014IDENTIFYING AND SELECTING SUITABLE SUPPLIERS\t\u0013 PAGEREF _Toc32395355 \\h \u001427\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395356\" \u0014ISSUING THE REQUEST FOR QUOTATIONS\t\u0013 PAGEREF _Toc32395356 \\h \u001428\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395357\" \u0014RECEIVING QUOTATIONS\t\u0013 PAGEREF _Toc32395357 \\h \u001428\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395358\" \u0014INFORMING SUPPLIERS OF THE OUTCOME OF THE RFQ PROCESS\t\u0013 PAGEREF _Toc32395358 \\h \u001428\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395359\" \u0014Request for Non Competitive Action\t\u0013 PAGEREF _Toc32395359 \\h \u001429\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc32395360\" \u0014SALE/DONATION OF TBA\t\u0013 PAGEREF _Toc32395360 \\h \u001434\u0015\u0015\n\u0013 HYPERLINK \\l \"_Toc323","cbCaielEltzlDc7v","https://ap.wps.com/l/cbCaielEltzlDc7v","docx",357520,7,37,"English","# A. PROCUREMENT POLICIES\n## Purpose\n## Policies\n# B. PROCUREMENT SERVICES\n## Role\n## Mission\n## Remit\n# C. PROCUREMENT PROCEDURES\n## Procurement Flowchart – Supplies and Services\n## Procurement Flowchart – Works\n## Roles and Responsibilities\n## Procurement Methods\n## Financial Thresholds and Whole Life Costing (WLC)\n## Request for Quotation (RFQ) Processes\n## Tender Processes\n## Terms and Conditions of Purchase\n## Action to Be Taken After Appointing a New Supplier (Requisitioning and Purchase Ordering)\n## Contract and Supplier Management\n## Records Management\n## Non Competitive Action Request\n## Guide to the Purchase of Common Commodities\n## Responsible Disposal of Goods, Materials, Equipment and Vehicles\n# D. PUBLIC PROCUREMENT LEGISLATION\n## EU Public Procurement Directives (2014/24/EU) and Procurement Reform (Scotland) Act 2014\n# E. OTHER RELEVANT LEGISLATION\n## Equality Act 2010\n## Modern Slavery Act 2015\n# F. RESPONSIBLE PROCUREMENT\n## Supplier Chain Code of Conduct\n## Community Benefits\n## Fair Working Practices\n## Supported Businesses\n# Appendices\n## Request for Quotation (RFQ)\n## RFQ Guidance\n## Identifying and Selecting Suitable Suppliers\n## Issuing the Request for Quotations\n## Receiving Quotations\n## Informing Suppliers of the Outcome of the RFQ Process\n## Request for Non Competitive Action\n## Sale/Donation of TBA\n## APUC Supply Chain Code of Conduct","[{\"question\":\"What is the overall objective of the procurement activity covered by these policies?\",\"answer\":\"The overarching objective is to obtain best value for money on all non-pay expenditure.\"},{\"question\":\"When must staff consult Procurement Services (PS) for proposed expenditure?\",\"answer\":\"Staff must consult Procurement Services at the earliest opportunity where the proposed expenditure for a single requirement or multiple similar requirements exceeds £25,000 (ex. VAT).\"},{\"question\":\"How do purchase thresholds affect procurement decisions?\",\"answer\":\"Purchase thresholds specify how different levels of expenditure are treated and must be adhered to. Disaggregating similar requirements solely to avoid a higher threshold is not permitted.\"}]","Procurement Policies and Procedures | DOCX",13]