[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-164979-en":3,"doc-seo-164979-105":30,"detail-sidebar-cat-1-en-105":91},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":4,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},164979,962085320529,"Sarah ","https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc",1,18,"Letters","Privacy Program Policy Template - Guidance","Privacy Program Policy guidance supports an entity in using a privacy program policy template by clarifying key responsibilities, organizational decision processes, and required formatting to align with existing policy standards. It highlights the role of the Chief Administrative Officer (CAO), the need to ensure correct entity levels, and the Office of Data Privacy as a resource while emphasizing internal resolution. The template also defines purpose, guiding principles, scope, and compliance timing for processing activities after May 1, 2024.","\u000f\nGUIDANCE\nA few points of guidance to help an entity use the privacy program policy template:\nCHIEF ADMINISTRATIVE OFFICER (CAO)\nMuch of the responsibility for the requirements identified in this policy template is placed on CAOs. It is likely that CAOs will delegate these responsibilities and then oversee things. Assigning responsibility at a higher level, e.g., division, may make delegation more clear, and may clarify who will carry out the tasks that are written into procedures.\nFORMAT\nThe template policy should be reformatted to match the format and style of the entity’s other policies. Entities should determine whether there is an established process and procedure for creating and adopting policies.\nENTITY BUSINESS DECISIONS\nEntities will need to account for processes and procedures that are not governed by law but are business related decisions. Entities will need to determine who needs to be involved, who is authorized to make decisions, and how to appropriately engage with legal counsel.\nDEFINITIONS\nSome definitions are included in the template, but the entity should ensure the definitions align with any others that may be specific to a particular entity. Entities are encouraged to add, refine, and remove definitions as part of creating their own unique privacy program policy.\nENTITY LEVEL\nEntities need to ensure that the correct organization level is identified throughout the document.\nOFFICE OF DATA PRIVACY\nThe Office of Data Privacy can be contacted as a helpful resource for some questions, but many issues will likely need to be resolved by an entity internally. \u000f\n[ENTITY HEADER]\n[DEPARTMENT NAME] Privacy Program Policy\n[POLICY NUMBER]\nEffective Date:\nRevised Date:\nSunset/Next Review Due:\nApproved By:\nREFERENCES/AUTHORITY:\nDivision of Archives and Records Services (DARS) at \u0013 HYPERLINK \"https://le.utah.gov/xcode/Title63A/Chapter12/63A-12-P1.html?v=C63A-12-P1_2021050520210505\" \\h \u0014Utah Code § 63A-12-100 \u0015\u0013 HYPERLINK \"https://le.utah.gov/xcode/Title63A/Chapter12/63A-12-P1.html?v=C63A-12-P1_2021050520210505\" \\h \u0014et seq.\u0015;  Government Data Privacy Act (GDPA) at \u0013 HYPERLINK \"https://le.utah.gov/xcode/Title63A/Chapter19/63A-19.html?v=C63A-19_2024050120240501\" \\h \u0014Utah Code § 63A-19-101 \u0015\u0013 HYPERLINK \"https://le.utah.gov/xcode/Title63A/Chapter19/63A-19.html?v=C63A-19_2024050120240501\" \\h \u0014et seq.\u0015;\nGovernment Records Access and Management Act (GRAMA) at \u0013 HYPERLINK \"https://le.utah.gov/xcode/Title63G/63G.html?v=C63G_1800010118000101\" \\h \u0014Utah Code § 63G-2-101 \u0015\u0013 HYPERLINK \"https://le.utah.gov/xcode/Title63G/63G.html?v=C63G_1800010118000101\" \\h \u0014et seq.\u0015; and\n[Management of Records and Access to Records at \u0013 HYPERLINK \"https://adminrules.utah.gov/public/rule/R13-2/Current%20Rules?searchText=undefined\" \\h \u0014Utah Administrative Code R13-2\u0015.]\n[Division of Technology Services (DTS) \u0013 HYPERLINK \"https://services.dts.utah.gov/esc?id=kb_article&sysparm_article=KB0010265\" \\h \u0014Information Security Policy 5000-0002\u0015]\n[ … ]\nPURPOSE\nThis policy serves to document [Department’s] privacy program, which includes [Department’s] policies, practices, and procedures for the processing of personal data in accordance with \u0013 HYPERLINK \"https://le.utah.gov/xcode/Title63A/Chapter19/63A-19-S401.html?v=C63A-19-S401_2024050120240501\" \\h \u0014Utah Code § 63A-19-401(2)(a)\u0015, and which aligns with the records management and data governance requirements provided in both GRAMA and DARS. Where applicable, this policy will refer to a more specific or detailed policy, procedure, or guidance that addresses a particular practice that [Department] has developed.\nGUIDING PRINCIPLES\nThis policy consolidates privacy practices, outlines governance roles and responsibilities, and ensures compliance with generally applicable records management, data protection, and data privacy obligations. It is designed to safeguard individual privacy rights, promote transparency, maintain the integrity and security of personal data, and ensure accountability across the [Department].  Th","cbCaib7Dng1jwV0g","https://ap.wps.com/l/cbCaib7Dng1jwV0g","docx",468430,16,"English","en",105,"# GUIDANCE\n## Chief Administrative Officer (CAO)\n## Format\n## Entity Business Decisions\n## Definitions and Entity Level\n## Office of Data Privacy\n## Policy Header Information\n## Purpose\n## Guiding Principles\n## Scope\n## Definitions","[{\"question\":\"What responsibilities does the Chief Administrative Officer (CAO) typically hold in this privacy program policy template?\",\"answer\":\"The template places much of the policy-related responsibility on CAOs, who may delegate tasks and then oversee that procedures are carried out.\"},{\"question\":\"How should entities format and adopt the privacy program policy template?\",\"answer\":\"Entities should reformat the template to match their existing policy style and determine whether there is an established process and procedure for creating and adopting policies.\"},{\"question\":\"What is the scope of the policy and who must comply?\",\"answer\":\"The policy applies to all department employees involved with records or with access to personal data, and it also applies to contractors processing or accessing personal data under agreements.\"}]","Privacy Program Policy Template - Guidance | DOCX",1788164035,6,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":14,"keywords":34,"description":15,"schema_data":35,"social_meta":86,"head_meta":88,"extra_data":90,"updated_unix":28},"privacy-program-policy-template-guidance","",{"@graph":36,"@context":85},[37,54,68],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,48,51],{"item":41,"name":42,"@type":43,"position":11},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":47},"https://docshare.wps.com/template/","Template",2,{"item":49,"name":13,"@type":43,"position":50},"https://docshare.wps.com/template/letters/",3,{"item":52,"name":14,"@type":43,"position":53},"https://docshare.wps.com/template/privacy-program-policy-template-guidance/164979/",4,{"url":52,"name":14,"@type":55,"author":56,"headline":14,"publisher":58,"fileFormat":61,"inLanguage":23,"description":15,"dateModified":62,"datePublished":62,"encodingFormat":61,"isAccessibleForFree":63,"interactionStatistic":64},"DigitalDocument",{"name":9,"@type":57},"Person",{"url":41,"name":59,"@type":60},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-08-31",true,{"@type":65,"interactionType":66,"userInteractionCount":4},"InteractionCounter",{"@type":67},"ViewAction",{"@type":69,"mainEntity":70},"FAQPage",[71,77,81],{"name":72,"@type":73,"acceptedAnswer":74},"What responsibilities does the Chief Administrative Officer (CAO) typically hold in this privacy program policy template?","Question",{"text":75,"@type":76},"The template places much of the policy-related responsibility on CAOs, who may delegate tasks and then oversee that procedures are carried out.","Answer",{"name":78,"@type":73,"acceptedAnswer":79},"How should entities format and adopt the privacy program policy template?",{"text":80,"@type":76},"Entities should reformat the template to match their existing policy style and determine whether there is an established process and procedure for creating and adopting policies.",{"name":82,"@type":73,"acceptedAnswer":83},"What is the scope of the policy and who must comply?",{"text":84,"@type":76},"The policy applies to all department employees involved with records or with access to personal data, and it also applies to contractors processing or accessing personal data under agreements.","https://schema.org",{"og:url":52,"og:type":87,"og:title":14,"og:site_name":59,"og:description":15},"article",{"robots":89,"canonical":52},"index,follow",{"doc_id":7,"site_id":24},{"code":4,"msg":5,"data":92},[93,98,103,108,113,117,122,125,130],{"id":94,"doc_module":11,"doc_module_name":46,"category_name":95,"show_sort_weight":96,"slug":97},11,"Presentations",90,"presentations",{"id":99,"doc_module":11,"doc_module_name":46,"category_name":100,"show_sort_weight":101,"slug":102},12,"Resumes",80,"resumes",{"id":104,"doc_module":11,"doc_module_name":46,"category_name":105,"show_sort_weight":106,"slug":107},14,"Invoices",70,"invoices",{"id":109,"doc_module":11,"doc_module_name":46,"category_name":110,"show_sort_weight":111,"slug":112},15,"Posters",60,"posters",{"id":21,"doc_module":11,"doc_module_name":46,"category_name":114,"show_sort_weight":115,"slug":116},"Social Media",50,"social-media",{"id":118,"doc_module":11,"doc_module_name":46,"category_name":119,"show_sort_weight":120,"slug":121},17,"Forms",40,"forms",{"id":12,"doc_module":11,"doc_module_name":46,"category_name":13,"show_sort_weight":123,"slug":124},30,"letters",{"id":126,"doc_module":11,"doc_module_name":46,"category_name":127,"show_sort_weight":128,"slug":129},21,"Paper Templates",5,"papers-templates",{"id":131,"doc_module":11,"doc_module_name":46,"category_name":132,"show_sort_weight":4,"slug":133},158,"General","general-158"]