[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-seo-166681-105":3,"detail-sidebar-cat-1-en-105":80,"doc-detail-166681-en":126},{"code":4,"msg":5,"data":6},0,"ok",{"site_id":7,"language":8,"slug":9,"title":10,"keywords":11,"description":12,"schema_data":13,"social_meta":73,"head_meta":75,"extra_data":77,"updated_unix":79},105,"en","privacy-impact-assessment-report","Privacy Impact Assessment Report","","Privacy Impact Assessment (PIA) template provides a structured approach for evaluating how a project affects individuals’ privacy. It guides teams to document project context, define the scope and process used for the assessment, describe the personal information involved and its current/future flows, and assess compliance using privacy principles. The template includes risk identification, mitigation and management planning, recommendations to minimise privacy impact, and an action plan for implementing controls.",{"@graph":14,"@context":72},[15,34,55],{"@type":16,"itemListElement":17},"BreadcrumbList",[18,23,27,31],{"item":19,"name":20,"@type":21,"position":22},"https://docshare.wps.com","Home","ListItem",1,{"item":24,"name":25,"@type":21,"position":26},"https://docshare.wps.com/template/","Template",2,{"item":28,"name":29,"@type":21,"position":30},"https://docshare.wps.com/template/forms/","Forms",3,{"item":32,"name":10,"@type":21,"position":33},"https://docshare.wps.com/template/privacy-impact-assessment-report/166681/",4,{"url":32,"name":10,"@type":35,"image":36,"author":41,"headline":10,"publisher":44,"fileFormat":47,"inLanguage":8,"description":12,"dateModified":48,"datePublished":49,"encodingFormat":47,"isAccessibleForFree":50,"interactionStatistic":51},"DigitalDocument",{"url":37,"@type":38,"width":39,"height":40},"https://docshare.wps.com/thumbnails/privacy-impact-assessment-report/166681.png","ImageObject",442,249,{"name":42,"@type":43},"Quinn Holloway","Person",{"url":19,"name":45,"@type":46},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-23","2026-08-31",true,{"@type":52,"interactionType":53,"userInteractionCount":30},"InteractionCounter",{"@type":54},"ViewAction",{"@type":56,"mainEntity":57},"FAQPage",[58,64,68],{"name":59,"@type":60,"acceptedAnswer":61},"What is the purpose of completing a Privacy Impact Assessment (PIA)?","Question",{"text":62,"@type":63},"The PIA helps decision-makers understand whether a policy or proposal will comply with privacy requirements and highlights the purpose and context of the privacy assessment within the project.","Answer",{"name":65,"@type":60,"acceptedAnswer":66},"What should be included in the scope of the PIA?",{"text":67,"@type":63},"The scope section explains what parts of the organisation, project, systems, or IT infrastructure are covered, which information-management processes will be considered, and any limitations of the PIA.",{"name":69,"@type":60,"acceptedAnswer":70},"How should personal information be documented in a PIA?",{"text":71,"@type":63},"The PIA should identify the type of personal information involved, describe what happens to it, and document the flow of information through current and future systems and processes, often using an information flow diagram.","https://schema.org",{"og:url":32,"og:type":74,"og:title":10,"og:site_name":45,"og:description":12},"article",{"robots":76,"canonical":32},"index,follow",{"doc_id":78,"site_id":7},166681,1790133489,{"code":4,"msg":81,"data":82},"success",[83,88,93,98,103,108,112,117,122],{"id":84,"doc_module":22,"doc_module_name":25,"category_name":85,"show_sort_weight":86,"slug":87},11,"Presentations",90,"presentations",{"id":89,"doc_module":22,"doc_module_name":25,"category_name":90,"show_sort_weight":91,"slug":92},12,"Resumes",80,"resumes",{"id":94,"doc_module":22,"doc_module_name":25,"category_name":95,"show_sort_weight":96,"slug":97},14,"Invoices",70,"invoices",{"id":99,"doc_module":22,"doc_module_name":25,"category_name":100,"show_sort_weight":101,"slug":102},15,"Posters",60,"posters",{"id":104,"doc_module":22,"doc_module_name":25,"category_name":105,"show_sort_weight":106,"slug":107},16,"Social Media",50,"social-media",{"id":109,"doc_module":22,"doc_module_name":25,"category_name":29,"show_sort_weight":110,"slug":111},17,40,"forms",{"id":113,"doc_module":22,"doc_module_name":25,"category_name":114,"show_sort_weight":115,"slug":116},18,"Letters",30,"letters",{"id":118,"doc_module":22,"doc_module_name":25,"category_name":119,"show_sort_weight":120,"slug":121},21,"Paper Templates",5,"papers-templates",{"id":123,"doc_module":22,"doc_module_name":25,"category_name":124,"show_sort_weight":4,"slug":125},158,"General","general-158",{"code":4,"msg":81,"data":127},{"doc_id":78,"user_id":128,"nickname":42,"user_avatar":129,"doc_module":22,"category_id":109,"category_name":29,"doc_title":10,"doc_description":12,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":30,"is_deleted":4,"is_public":22,"is_downloadable":22,"audit_status":22,"page_count":99,"language":135,"language_code":8,"site_id":7,"html_lang":8,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":12,"update_tm":139,"read_time":120},2336474466712,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","Template – Privacy Impact Assessment Report\nNOTE:\nThis template is provided as an example of the key types of information that can be considered during the PIA process. Adjust it as necessary to fit your organisation’s needs.\n[Project name]\nPrivacy Impact Assessment Report\n\u003CDay> \u003CMonth> \u003CYear>\n\u000f\nPrivacy Impact Assessment Report – Contents\n\u0013 TOC \\o \"1-2\" \u0014\n1.\tProject summary: Describe the project and its context\t\u0013 PAGEREF _Toc295467881 \\h \u00143\u0015\n2.\tScope of the PIA\t\u0013 PAGEREF _Toc295467882 \\h \u00144\u0015\n3.\tPersonal information\t\u0013 PAGEREF _Toc295467883 \\h \u00145\u0015\n4.\tPrivacy assessment\t\u0013 PAGEREF _Toc295467884 \\h \u00146\u0015\n5.\tRisk assessment\t\u0013 PAGEREF _Toc295467885 \\h \u001412\u0015\n6.\tRecommendations to minimise impact on privacy\t\u0013 PAGEREF _Toc295467886 \\h \u001413\u0015\n7.\tAction plan\t\u0013 PAGEREF _Toc295467887 \\h \u001414\u0015\n\u0015\n\u000f\n1. \tProject summary  (Describe the project and its context)\nDescribe the project and what it intends to achieve by addressing the following key points:\nDescribe the project as a whole\nWhere does the PIA sit within the project?\nWhat is the purpose of doing a PIA?\nWhat is the organisation trying to achieve with this project?\nIs the project a one-off initiative or part of ongoing business development?\nHow does the organisation currently manage privacy? Show where the change that the project involves will fit with your current systems.\n\u000f\n2.\tScope of the PIA\n2.1\tScope\nDescribe what the PIA covers and what it doesn’t cover. For example:\nWhat parts of the organisation, project, systems, or IT infrastructure are included?\nWhat are the information-management processes that the PIA will consider (such as use, storage, access, retention and disposal)?\nWhat are the limitations of the PIA? For example, it might not cover the use of personal information by a third party if there is no direct control or agreement in place to manage the relationship.\n2.2\tThe process\nDescribe how the PIA was done. For example:\nWhat types of information were used?\nWho was involved?\nWas anyone outside the organisation consulted?\n2.3\tExplain the scope and process\nDescribe the rationale for the scope of the PIA and for the process that was followed.\n\u000f\n3. \tPersonal information\nIdentify and describe the type of personal information involved and what is happening with it.\n“Personal information” is any information that is capable of identifying a living human being. It doesn’t have to be particularly sensitive or negative information.\nHowever, the level of sensitivity and the level of impact on individuals will affect whether your information handling is likely to breach the law, or whether there are other privacy risks that need to be mitigated.\nIdentify the personal information involved and document the flow of this information through your systems and processes. An information flow diagram is often the clearest way to do this.\nDescribe both the current and future information flows so that the differences are visible at a glance.\nShow, for example:\nwhat personal information is collected and used, and how it flows through the system\nhow the project will change the information flow\nall changes to personal information involved in the project – for instance:\nIs new personal information being collected? Where is it coming from?\nWill information that the organisation already holds be used for a new purpose? Why and how?\nWhat is the nature of the information collected and the source?\nWhat measures are in place to ensure the information is accurate and up to date?\nWill the organisation tell the individuals what’s happening to their information? How will it tell them?\nHow is the information managed, handled or protected?\nWho will have access to the information (whether inside or outside the organisation)?\nHow long will the information be retained and how will it be disposed of?\n\u000f\n4. \tPrivacy assessment\nThe principles in the Privacy Act provide the legal framework that your organisation has to consider. This section lets the decision-makers see at a glance whether the policy or proposal will comply with","cbCaijEWxc3Qv2ZJ","https://ap.wps.com/l/cbCaijEWxc3Qv2ZJ","docx",54995,"English","# Project summary\n# Scope of the PIA\n## Scope\n## The process\n## Explain the scope and process\n# Personal information\n# Privacy assessment\n# Risk assessment\n## Categorise your proposed actions\n## Narrative summary of your risk assessment","[{\"question\":\"What is the purpose of completing a Privacy Impact Assessment (PIA)?\",\"answer\":\"The PIA helps decision-makers understand whether a policy or proposal will comply with privacy requirements and highlights the purpose and context of the privacy assessment within the project.\"},{\"question\":\"What should be included in the scope of the PIA?\",\"answer\":\"The scope section explains what parts of the organisation, project, systems, or IT infrastructure are covered, which information-management processes will be considered, and any limitations of the PIA.\"},{\"question\":\"How should personal information be documented in a PIA?\",\"answer\":\"The PIA should identify the type of personal information involved, describe what happens to it, and document the flow of information through current and future systems and processes, often using an information flow diagram.\"}]","Privacy Impact Assessment Report | DOCX",1788197945]