[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-243728-105":53,"doc-detail-243728-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","preparing-the-meeting-agenda-sop-52-for-irb-meetings","Preparing the Meeting Agenda - SOP #5.2 - For IRB Meetings","","Standard Operating Procedure for preparing the IRB meeting agenda, specifying that the agenda is based on submissions received on or before the 2nd Wednesday of each month or at least one week prior to the scheduled meeting. The SOP outlines objectives and scope, defines responsibilities for the IRB Secretariat, Chair, Members, and IRB Staff, and details step-by-step workflow from drafting and encoding agenda items using Form 5.1 to approval and filing of the final agenda.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":46,"@type":70,"position":76},"https://docshare.wps.com/template/paper-templates/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/preparing-the-meeting-agenda-sop-52-for-irb-meetings/243728/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/preparing-the-meeting-agenda-sop-52-for-irb-meetings/243728.png","ImageObject",442,249,{"name":88,"@type":89},"Adam","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-08","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",6,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What determines which submissions are included in the meeting agenda?","Question",{"text":109,"@type":110},"Only documents submitted on or before the 2nd Wednesday of the month (at least 7 days before the meeting) are included, or at least one week prior to the scheduled meeting.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Who is responsible for drafting the provisional meeting agenda?",{"text":114,"@type":110},"The IRB Secretariat, under the supervision of the Secretary-Member and Chair, drafts and prepares the provisional meeting agenda.",{"name":116,"@type":107,"acceptedAnswer":117},"What are the key steps from drafting to filing the final agenda?",{"text":118,"@type":110},"The Secretariat encodes agenda items using Form 5.1, the Chair reviews and emails the provisional agenda, the Secretariat distributes it to members, members approve during the meeting, and the Secretariat files the final agenda after the meeting.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},243728,1790245534,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":45,"category_name":46,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":141,"read_time":76},1374404737137,"https://ap-avatar.wpscdn.com/davatar_155a257f0dc6eb9ab79c44ca47cae57d","| Supersedes: | Previous SOPs |\n| --- | --- |\n| Prepared by: | SOP Team 2019 |\n| Reviewed by: | Dr. Manuel Emerson Donaldo |\n| Reviewed Date: | December 14, 2018 |\n| Approved by: | Ma. Nona A. Velez , RN. MN |\n| Date Approved | December 20, 2018 |\n| Date Effective: | January 2, 2019 |\n\nTABLE OF CONTENTS  \n\n| CONTENT | PAGE NO. |\n| --- | --- |\n| Table of Contents | 2 |\n| Policy Statement | 3 |\n| Objective | 3 |\n| Scope | 3 |\n| Responsibilities | 3 |\n| Workflow | 3 |\n| Description of Procedures | 3 |\n| Forms | 4 |\n| History | 4 |\n| References | 4 |\n| Annex | 5 |\n\n1. Policy Statement  \nThe meeting agenda shall be based on the submissions received on or before the 2nd Wednesday of the month, or at least one week prior to the scheduled meeting. It shall follow the established template for meeting agenda.  \n2. Objective of the Activity  \nThe preparation of the meeting agenda aims to ensure a smooth, orderly, inclusive, and efficient conduct of meetings.  \n3. Scope  \nThis SOP describes how the IRB determines what items are included in the agenda of the regular and special meetings. This SOP begins with the preparation of the draft meeting agenda and ends with the filing of the final meeting agenda.  \n4. Responsibility  \nIt is the responsibility of IRB Secretariat, under the supervision of the Secretary-Member, and Chair to draft and prepare the provisional meeting agenda.  \n5. Process Flow/Steps  \n\n| ACTIVITY | RESPONSIBILITY |\n| --- | --- |\n| Step 1:Preparation of the draft meeting agenda (Form 5.1) | IRB Secretariat |\n| Step 2:Preparation of the provisional meeting agenda | Chair |\n| Step 3:Distribution of the provisional meeting agenda (SOP on Preparing for a Meeting-SOP\\#5.1) | IRB Staff |\n| Step 4:Approval of the provisional meeting agenda | Members |\n| Step 5: Filing of the final meeting agenda (SOP on management of Active Files-SOP\\#7.2) | IRB Staff |\n\n6. Detailed Instructions  \nStep 1: Preparation of the agenda (SOP on Preparing the Meeting Agenda-SOP\\#5.2)  \n􀁸 The Secretariat shall encode the items to be discussed in the Meeting to include submissions for initial and continuing review using Form 5.1 Meeting Agenda. Only documents submitted on or before the 2nd Wednesday of the month (at least 7 days before the meeting) will be included in the agenda. The IRB Secretariat will email the Form 5.1 to the Chair and Member Secretary 6 days before the meeting. The Secretariat shall inform the Chair and the Member Secretary of the said email thru text.  \nStep 2: Preparation of the provisional meeting agenda  \n􀁸 The Chair shall review Form 5. 1, and make the necessary modifications and email the provisional meeting agenda to the IRB Secretariat 5 days before the meeting.  \nStep 3: Distribution of the provisional meeting agenda  \n􀁸 The Secretariat will forward the provisional agenda to all the IRB members at least 3 days before the scheduled meeting.  \nStep 4: Approval of the provisional meeting agenda  \n􀁸 The IRB members will approve the provisional agenda during the meeting  \nStep 5: Filing of the final meeting agenda  \n􀁸 The IRB Secretariat will file the meeting agenda after the meeting (SOP on management of Active Files-SOP\\#7 . 2)  \n7. Forms  \nMeeting Agenda Template Form 5.1  \n8. History of SOP  \n\n| Version No. | Date | Authors | Main Change |\n| --- | --- | --- | --- |\n| 01 | April 7, 2016 | IRB Members | First Draft |\n\n9. References  \n􀁸 Philippine Health Research Ethics Board (PHREB) Workbook 2015  \n􀁸 World Health Organization, Operational Guidelines for Ethics Committees that Review Biomedical Research, 2000.  \n􀁸 International Conference on Harmonization, Guidance on Good Clinical Practice (ICH GCP) 1996.  \n􀁸 National Ethical Guidelines for Health Research 2011 PNHRS  \nANNEX 1","cbCaihFU5IqHuZQw","https://ap.wps.com/l/cbCaihFU5IqHuZQw","pdf",701606,8,"English","# Policy Statement\n## Objective\n## Scope\n## Responsibilities\n## Workflow\n## Description of Procedures\n## Forms\n## History\n## References\n## Annex","[{\"question\":\"What determines which submissions are included in the meeting agenda?\",\"answer\":\"Only documents submitted on or before the 2nd Wednesday of the month (at least 7 days before the meeting) are included, or at least one week prior to the scheduled meeting.\"},{\"question\":\"Who is responsible for drafting the provisional meeting agenda?\",\"answer\":\"The IRB Secretariat, under the supervision of the Secretary-Member and Chair, drafts and prepares the provisional meeting agenda.\"},{\"question\":\"What are the key steps from drafting to filing the final agenda?\",\"answer\":\"The Secretariat encodes agenda items using Form 5.1, the Chair reviews and emails the provisional agenda, the Secretariat distributes it to members, members approve during the meeting, and the Secretariat files the final agenda after the meeting.\"}]","Preparing the Meeting Agenda - SOP #5.2 - For IRB Meetings | PDF",1789207674]