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It organizes construction scheduling milestones, progress reporting responsibilities, and supplemental agreements (change orders) including cost breakdowns and claims/extension procedures. It also lists contractor submittals, quality assurance activities, temporary facilities, safety and environmental requirements, progress payment request steps, record document duties, and a tenth-month warranty review recap of contract requirements.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/pre-construction-meeting-checklist/172747/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/pre-construction-meeting-checklist/172747.png","ImageObject",442,249,{"name":88,"@type":89},"Rhys","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-10-22","2026-09-01",true,{"@type":98,"interactionType":99,"userInteractionCount":25},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What milestones does the construction schedule section of the checklist cover?","Question",{"text":108,"@type":109},"It covers Notice to Proceed, Substantial Completion, including Liquidated Damages, and Final Completion dates.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How are supplemental agreements (change orders) processed according to the checklist?",{"text":113,"@type":109},"Cost breakdowns and total change costs are submitted for A/E approval, a Supplemental Agreement is prepared and sent for contractor signature, and a 21-day claim notification is noted. The final Supplemental Agreement must be executed before the contractor bills or requests payment.",{"name":115,"@type":106,"acceptedAnswer":116},"What items are required in the progress payment request process?",{"text":117,"@type":109},"The checklist specifies timing and consultant approval, verification that field changes are recorded, retainer percentage, supplemental agreement references, agency representative signature, and final pay request components such as punch list, tax form (IC-134), consent of surety, guarantees/warranties, maintenance manuals, training, and a jobs report where applicable.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},172747,1791730820,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":25,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":47,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":73},687207024643,"https://ap-avatar.wpscdn.com/davatar_3d24733baf745e90a7e4bdd5f77d97b2","REAL ESTATE AND CONSTRUCTION SERVICES\n309 Administration Building\n50 Sherburne Ave\nSt. Paul, Minnesota 55155\nVoice:\t(651) 201.2550\nTTY:\t(800) 627.3529\nFAX:\t(651) 215.6245\n\u0013HYPERLINK \"http://www.admin.state.mn.us/recs\"\u0014http://mn.gov/admin/\n\u0015\nPRE-CONSTRUCTION MEETING CHECKLIST\nDate:\nProject Name:\nLocation:\nRECS Project Number:\nAuthor:\n___________________________________________________________________________________________\nB.\tConstruction Schedule\n1)\tNotice to Proceed\na)\tDate\n2)\tSubstantial Completion\na)\tDate\nb)\tLiquidated Damages\n3)\tFinal Completion\nc)\tDate\nC.\tConstruction Progress Reports\n1)\tBy Consultant\na)\tConstruction Meetings\n2)\tSchedule\n3)\tDistribution List\nb)\tField Visits\n4)\tDistribution List\n\u000f\nD.\tSupplemental Agreements (change orders)\n1)\tChanges in Scope and Amount\na)\tRequired Breakdown\nSub-Contractors\nMaterial quantity x unit cost = material cost\nPlus Tax, plus 5% for O&P\nLabor quantity x hourly rate = labor cost, plus 10% for O&P\nSubtotal\nGeneral Contractor\nO & P for self-performed work is same as subcontractor\nPlus 5% for O&P on subcontractor costs\nSubtotal\nBond\nTotal\n2)\tExtensions of Time and Claims\na)\tTime extensions occur with additional work\nb) \t21 Day Notification when making a claim\n3)\tProcedure for SUPPLEMENTAL AGREEMENTS (change orders)\na)\tCost breakdowns and total cost of changes are submitted to the A/E for approval.\nb)   \tA/E prepares Supplemental Agreement, sends to contractor for signature.\nc)  \tA DE (Developing Encumbrance will be issued to proceed with work)\nand approvals are to follow protocol from State PM to A/E to Contractor.\nd)  \t30 Day time limit to execute the final Supplemental Agreement-Contractor will need to obtain subcontractor cost breakdowns and submit to A/E.\ne) \tThe SA must be executed BEFORE contractor bills for / requests payment.\nf)  \tWhen submitting for payment of SA work – include the DATE WORK STARTED\nSee page 2 of the payment request form.\ng)  \tConsultant must obtain approval via a SA to their contract prior to performing or incurring any additional fees or costs.\nE.\tSubmittals / Submissions by Contractor\n1)\tSchedule of Values\n2)\tSchedule of Work\n3)\tPrevailing Wages & Reporting (Submit payroll information every 14 days to State website)\n4) \tSub-Contractors and Suppliers\n5)\tConstruction Schedule and Construction Progress Schedules\n6)\tCost Breakdown\n7)\tShop Drawings\na) \tSubmission Procedure\nb) \tReviews and Approvals\n8)\tMaterial Safety Data (M.D.S.) Sheets\n9)  \tWaste Management and Recycling Plan\n10) \tSafety Program  - Including “Hot Works” Program are required\nF.\tQuality Assurance\n1)\tTesting during Construction\n2)\tMock-ups during Construction\n3)\tGuarantees/ Warranties\na)\tStandard One Year\nb)\tRoofing (if applicable)\nc)\tAll other Applicable Items\n4)\tOther:  3rd party observations during construction or mock-ups (if applicable)\nG.\tTemporary Facilities   (Consultant to review with facility prior to bidding)\n1)\tParking\n2)\tToilets\n3)\tConstruction Limits & Access\n4)\tElectricity\n5)\tWater\n6)\tHeat\n7)\tTrailers\n8)\tTelephone\n9)\tOther\n10)\tCapitol Complex guidelines.  (For projects on the Capitol Complex)\nH.         Additional Concerns & Items\n1)\tSigning for Deliveries\n2)\tDamage repair\n3)\tRecycling: On site\n4)\tClean-up/trash removal\n5)\tOwner furnished items and work\n6)\tRespect for others\n7)\tSecurity\n8)\tHazardous Materials\nI.\tProgress Payment Requests\nTiming\nConsultant approval\nVerification that field changes are recorded and up to date on record copy at site prior to approval of pay requests\n2)\tRetainer Percentage\n3)\tSupplemental Agreements  -  See paragraph D above.\n4)\tSignature-Agency Representative\n5)\tFinal Pay Request\na)\tPunch List\nb)\tTax Form (IC-134)\nc)\tConsent of Surety\nd)\tManufacturers Guarantees / Warranties\ne)\tMaintenance Manuals\nf)\tTraining\ng)   \tJobs Report (jobs created or retained as a result of this project)  [applies to GO Bond fund projects)\nJ.\tCertificate of Substantial Completion As Builts / Record Documents\n1)\tContractor - Record to Consultant\n2)\tConsultant - Execute per ag","cbCaivglQfgYhwed","https://ap.wps.com/l/cbCaivglQfgYhwed","docx",42849,"English","# PRE-CONSTRUCTION MEETING CHECKLIST\n## Construction Schedule\n## Construction Progress Reports\n## Supplemental Agreements (change orders)\n## Submittals / Submissions by Contractor\n## Quality Assurance\n## Temporary Facilities\n## Additional Concerns & Items\n## Progress Payment Requests\n## Certificate of Substantial Completion As Builts / Record Documents\n## Tenth Month Review\n## Recap of important CONTRACT REQUIREMENTS","[{\"question\":\"What milestones does the construction schedule section of the checklist cover?\",\"answer\":\"It covers Notice to Proceed, Substantial Completion, including Liquidated Damages, and Final Completion dates.\"},{\"question\":\"How are supplemental agreements (change orders) processed according to the checklist?\",\"answer\":\"Cost breakdowns and total change costs are submitted for A/E approval, a Supplemental Agreement is prepared and sent for contractor signature, and a 21-day claim notification is noted. The final Supplemental Agreement must be executed before the contractor bills or requests payment.\"},{\"question\":\"What items are required in the progress payment request process?\",\"answer\":\"The checklist specifies timing and consultant approval, verification that field changes are recorded, retainer percentage, supplemental agreement references, agency representative signature, and final pay request components such as punch list, tax form (IC-134), consent of surety, guarantees/warranties, maintenance manuals, training, and a jobs report where applicable.\"}]","Pre-Construction Meeting Checklist | DOCX",1788296114]