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It specifies that meeting outcomes finalize event details, crew scheduling, load-in/out times, room needs, and support preparation of a pre-event invoice. It also defines submission requirements and deadlines, including the signed rental agreement, proof of tax-exempt status if applicable, insurance evidence naming the district as additional insured or loss payee, and a current IRS W-9, with mailing, email, or fax 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","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-23","2026-09-19",true,{"@type":98,"interactionType":99,"userInteractionCount":9},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"How far in advance must the lessee meet for pre-event planning?","Question",{"text":108,"@type":109},"The lessee must meet with the designated Metropolitan School District of Pike Township staff at least thirty (30) calendar days prior to the first day of use.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What is the purpose of the pre-event planning meeting?",{"text":113,"@type":109},"The meeting is used to finalize event details, schedule crew, confirm load in and out times, and identify room needs, which supports preparation of the pre-event invoice.",{"name":115,"@type":106,"acceptedAnswer":116},"What documents must be submitted to the Metropolitan School District of Pike Township?",{"text":117,"@type":109},"Required items include a completed Pike Performing Arts Center Rental Agreement signed by an authorized officer, proof of federal tax-exempt status if applicable, insurance evidence with the district named as additional insured or loss payee, and a current Federal IRS Form W-9.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},302957,1790206743,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":73,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":9,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":4},2336478951081,"https://ap-avatar.wpscdn.com/davatar_276721f389ce27ea32af1340a28f341c","YOU ARE RESPONSIBLE FOR UNDERSTANDING THE CONTENTSOF THE PIKE PERFORMING ARTS CENTER(PPAC)GUIDELINES AND PROCEDURES.  \nPLEASE KEEP THIS CHECKLIST FOR YOUR RECORDS.  \n# THE LESSEE MUST MEET WITH THE DESIGNATED SAFF OF THE METROPOLITAN SCHOOL DISTRICT OF PIKE TOWNSHIP ATLEAST THIRTY(30)CALENDAR DAYS PRIOR TO FIRST DAY OF USE FOR THE PRE-EVENT PLANNING MEETING.\n\n·Purpose of meeting is to finalize event details,schedule crew,load in and out times,room needs.Details needed for preparation of Pre-EventInvoice.  \n·Pre-Event Invoice will be based on the details agreed to in this meeting.  \nAgreement  \n# THE FOLLOWING MUST BE RECEIVED BY THE METROPOLITAN SCHOOLDISTRICT OF PIKE TOWNSHIP NO LATER THAN THE TIMEPERIODS SPECIFIED BELOW:\n\ncalendar days prior to first day of occupancy of the Premises by the Lessee and/or fourteen(14)calendar days after initial hold is placed on thedate or dates for Lessee's use of the Premises.  \n·Completed Pike Performing Arts Center Rental Agreement signed by the authorized officer of the Lese provided to the Metropolitan SchoolDistrict of Pike Township no later than the earlier of thirty(30)calendar days prior to first day of occupancy of the Premises by the Lesseeand/or fourteen(14)calendar days after initial hold is placed on the date or dates for Lessee's use of the Premises.  \n# THE FOLLOWING DOCUMENTS MUST BE RECEIVED BY THE METROPOLITAN SCHOOL DISTRICT OF PIKE TOWNSHIP AT LEASTTHIRTY(30)CALENDAR(30)DAYS PRIOR FIRST DAY OF USE:\n\n·  Copy of federal tax exemption determination letter or comparable proof of non-profit/tax-exempt status,if applicable.  \n·Certificte of insurance evidencing at least the minimum coverages set forth in the Agreement and naming the Metropolitan School District ofPike Township as an additional insured or loss payee.  \nMSD OF PIKE TOWNSHIP  \n6901 ZIONSVILLE ROAD  \nINDIANAPOLIS,IN 46268  \n·  Current Federal IRS Tax Form W-9  \nDOCUMENTS MAY BE MAILED,E-MAILED OR FAXED.CHECKS MUST BE MAILED OR HAND DELIVERED TO:  \nPike Performing Arts Center  \n6701 Zionsville Road  \nIndianapolis,IN 46268  \nPPAC@Pike.k12.in.us  \nINFO LINE:     …216-5450  \nFAX:…………  …216-5460  \n种ACGICSLUNEAOPROCEDAJRES  \n6701ZIONSVILEROAD.INGANAPCLIS,N46268  \nFORMAPPROVED OCTOBER 12,2016","cbCaiaBxgXZmHjiY","https://ap.wps.com/l/cbCaiaBxgXZmHjiY","pdf",594682,"English","# Pre-Event Planning Meeting Requirements\n## Purpose and outputs for preparation\n# Agreement and Document Submission Deadlines\n## Signed rental agreement timing\n## Required supporting documents","[{\"question\":\"How far in advance must the lessee meet for pre-event planning?\",\"answer\":\"The lessee must meet with the designated Metropolitan School District of Pike Township staff at least thirty (30) calendar days prior to the first day of use.\"},{\"question\":\"What is the purpose of the pre-event planning meeting?\",\"answer\":\"The meeting is used to finalize event details, schedule crew, confirm load in and out times, and identify room needs, which supports preparation of the pre-event invoice.\"},{\"question\":\"What documents must be submitted to the Metropolitan School District of Pike Township?\",\"answer\":\"Required items include a completed Pike Performing Arts Center Rental Agreement signed by an authorized officer, proof of federal tax-exempt status if applicable, insurance evidence with the district named as additional insured or loss payee, and a current Federal IRS Form W-9.\"}]","PPAC Lessee Pre-Event Planning Meeting Checklist - Submission Deadlines & Required Documents | PDF",1789799024]