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It explains how to enter or leave blank position number, effective date, action/reason codes, position status, job and department titles, HR department IDs, standard weekly hours, and defaulting behavior for “Reports To.” It also covers location code usage with room number, end date vs. indefinite end, optional comments, position type and category codes, scheduled pay periods, percent full time for benefits, tenure track for faculty, salary administration unit, max head count, and budgeted salary.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/position-dataappointment-form-fields-and-definitions/286987/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/position-dataappointment-form-fields-and-definitions/286987.png","ImageObject",442,249,{"name":88,"@type":89},"eBook King","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-09-21","2026-09-17",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What should be filled in the “Position Number” field when creating a new position?","Question",{"text":108,"@type":109},"Leave “Position Number” blank when a new position is being created.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How do “Position End Date” and “Indefinite End” work together?",{"text":113,"@type":109},"Enter a specific end date in “Position End Date” if the position will end. Otherwise, check “Indefinite End,” noting positions may be reused and modified.",{"name":115,"@type":106,"acceptedAnswer":116},"What are the allowed values for “Position Status”?",{"text":117,"@type":109},"Use “A” for Active (filled or approved to be posted) or “I” for Inactive (not available).","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},286987,1790020666,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},962088006270,"https://ap-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Click on Field Number to see Definition below  \nClick Here to Return to Top  \nPOSITION DATA/APPOINTMENT FORM FIELDS AND DEFINITIONS  \n\n| Position Data Form |  |\n| --- | --- |\n| (1) University Title | The official university Job Title related to this position, corresponding to the Job Code (\\#7); this title is used when posting a job opening to eRecruit and displays as the primary title in the Online Directory.\u003Cbr>Any new position or change in University Title must be approved by HR Compensation (for staff), the Office of the Provost (for faculty) or the Office for Research (for research staff/faculty) before submission. |\n| (2) Position Number | The eight-digit position number assigned by myHR. If a new position is being created, leave this blank. |\n| (3) Incumbent | The name of the employee currently in (or entering into) this position. |\n| (4) Effective Date | The date on which the requested Position action should begin. Leave blank only when extending the Position End Date. |\n| (5) Action / Reason Codes | The Action and Reason Codes that correspond to the change that is being requested; the Action will always be “POS” but the Reason will vary.\u003Cbr>Refer to the Action/Reason Code Matrix for all codes and descriptions. |\n| (6) Position Status | • “A”(Active)–the position is filled or approved to be posted\u003Cbr>• “I”(Inactive)– the position is not available |\n| (7) Job Code | The six-digit Job Code identifies the official job title; this code correlates to the University Title indicated in (1) above. Refer to the Job Code Matrix for a complete listing of Job Codes. |\n| (8) Department Title | The Department Title is usually the same as the University Title. In rare cases, departments may request an additional, more specific title for a staff or faculty position (e.g. a University Title of “Program Coordinator 2” might have a Department Title of “Student Outreach Program Coordinator”) .\u003Cbr>All Department Title requests must be approved by HR Compensation (for staff), the Office of the Provost (for faculty) orthe Office for Research (for research staff/faculty). The official University Title (1) will always be listed in the online directory, posted in eRecruit, and used for official University business. |\n| (9) HR Department ID | The six-digit HR DeptID for the department that maintains control of the position.\u003Cbr>Refer to the HR Department IDs list for all DeptIDs. |\n| (10) Standard Hours | The number of hours per week that the employee typically will work:\u003Cbr>• Regular Faculty-37.5\u003Cbr>• Adjunct and Occasional Faculty – use the ACA Adjunct Calculation\u003Cbr>• Biweekly staff – 37.5, 40, or another value with approval of HR Compensation\u003Cbr>• Monthly staff – 37.5\u003Cbr>• Temporary staff-40\u003Cbr>• Work-Study & Graduate Students – 15\u003Cbr>• Unpaid Positions-1 |\n| (11) Reports To | This field is no longer used or updated. It will default to the Department Manager for the position. |\n| (12) Location | The four-digit Location Code denoting the physical location of the position on campus. This code is used in conjunction with Room Number (\\#32) to determine the address displayed in an employee’s Online Directory listing.\u003Cbr>Refer to the Location Code list for all available codes; departments requiring an additional code for a new building or office location should contact myHR Help. |\n| (13) Position End Date | If the position will end on a specific date, enter that date here. Unless it is absolutely certain that the position will never be used in the future for another employee, the position should have an Indefinite End (see \\#14) . |\n| (14) Indefinite End | Check this box if the position does not have a specific end date. Note that positions may be reused and modified at anytime; for this reason, it is recommended that most positions be “indefinite.” |\n\n(15) Comment Optional: include any relevant information regarding the change being made to the position.  \nClick Here to Return to Top  \n(16) Position Type The three-letter code that defines the po","cbCairrdWe9ScJQG","https://ap.wps.com/l/cbCairrdWe9ScJQG","pdf",1695945,6,"English","# Position Data Form Fields and Definitions\n## Field Definitions (1)–(14)\n## Field Definitions (15)–(23)","[{\"question\":\"What should be filled in the “Position Number” field when creating a new position?\",\"answer\":\"Leave “Position Number” blank when a new position is being created.\"},{\"question\":\"How do “Position End Date” and “Indefinite End” work together?\",\"answer\":\"Enter a specific end date in “Position End Date” if the position will end. Otherwise, check “Indefinite End,” noting positions may be reused and modified.\"},{\"question\":\"What are the allowed values for “Position Status”?\",\"answer\":\"Use “A” for Active (filled or approved to be posted) or “I” for Inactive (not available).\"}]","POSITION DATA/APPOINTMENT FORM FIELDS AND DEFINITIONS | PDF",1789631765]