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The treasurer’s financial report is discussed and questions are addressed. The association manager provides updates via an attached report, followed by new-business motions covering hiring a contractor, approving renovation-related proposals, updating a reserve study, and authorizing executive-session votes such as account turnover, debt write-offs, and homeowner fines. The board records adjournment and the next meeting date.",{"@graph":63,"@context":114},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/pond-by-the-lake-homeowners-association-regular-meeting-minutes/245675/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/pond-by-the-lake-homeowners-association-regular-meeting-minutes/245675.png","ImageObject",442,249,{"name":88,"@type":89},"Cart","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-23","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":8},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110],{"name":105,"@type":106,"acceptedAnswer":107},"What kinds of decisions does the board make in executive session?","Question",{"text":108,"@type":109},"The minutes specify executive-session actions such as approving turnover of an account for collection, writing off uncollectable debt tied to bankruptcy, and approving fines for repeat violations.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How are new-business motions handled when additional information is needed?",{"text":113,"@type":109},"The board can postpone action after discussion; for example, it postpones action on a motion until the next board meeting to allow the manager time to gather additional information.","https://schema.org",{"og:url":78,"og:type":116,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":118,"canonical":78},"index,follow",{"doc_id":120,"site_id":56},245675,1791479152,{"code":4,"msg":5,"data":123},{"doc_id":120,"user_id":124,"nickname":88,"user_avatar":125,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":126,"file_id":127,"file_url":128,"file_type":129,"file_size":130,"view_count":8,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":131,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":132,"faqs":133,"seo_title":134,"seo_description":61,"update_tm":135,"read_time":9},18829141979164,"https://eur-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","2040 Murray Holladay Rd, Ste 106 Salt Lake City, UT 84117  \n(801) 274-6800 [www.rkw-law.com](www.rkw-law.com)  \n(SAMPLE)  \nPOND BY THE LAKE HOMEOWNERS ASSOCIATION  \nMinutes of the Regular Meeting of the Board of Directors  \nDate:    \n1.  Call To Order. John Doe, the president, called the meeting to order at 6:30 p.m. at   (location) .  \n2.  Roll Call.  \n2.1. A quorum was present with the following directors in attendance:  \nJohn Doe, president  \nJane Smith, vice president  \nBob Dole, secretary  \nMontgomery Burns, treasurer.  \n2.2. The following director was absent: Julie Jones.  \n2.3. Association manager, Robert Plant, was present.  \n3. Open Forum. Comments heard from the membership.  \n4. Approval of Minutes. The minutes of the   , 201  meeting were read and approved as ____________ (as corrected or as submitted)  \n5.  Financial Report. The treasurer, Montgomery Burns, discussed the financial report and responded to questions.  \n5.1. Total Assets as of   :  \n5.2. Operating $    \n5.3. Reserves $    \n5.4. Delinquencies $    \n6. Manager’s Report. The Association manager, Robert Plant, answered questions regarding the management report (attached) .  \n7. Unfinished Business. None.  \n8. New Business.  \n8.1. John Doe moved to approve the manager’s recommendation to hire ABC Concrete Company to replace the clubhouse entrance walkway at a cost of $4,100 .00.  \nRESOLVED: The recommendation is accepted and approved, subject to first receiving proof that the company is licensed and insured.  \n8.2. Fountain. The Board discussed a proposal to renovate the entrance water fountain. John Doe moved to approve the proposal. After discussion, Jane Smith moved to postpone action on the motion until the next board meeting in order to allow time for the manager to obtain additional information.  \nRESOLVED: Motion to postpone action until the next board meeting adopted.  \n8.2. Reserve Study. John Doe moved to approve the proposal by the Association's reserve specialist to update the study performed four years ago at a cost of $  The board reviewed and discussed the proposal and the reserve study.  \nRESOLVED: The proposal is approved and the reserve study will be updated accordingly.  \n9. Executive Session. The Board adjourned to executive session to discuss    \n(legal issues, rules violations, delinquencies, formation of contracts, etc.) .  \n9.1 Actions (votes) taken in executive session were:  \n1. APPROVED turn over account for parcel number   to law firm for collection.  \n2. APPROVED write off of the uncollectable debt of $  owed on parcel number  \n  due to bankruptcy.  \n3. APPROVED fine against homeowner for repeat violation.  \n10. Next Meeting Date. The next monthly Board meeting is scheduled for   , 20  , at 6:30 p.m.  \n11. Meeting Adjourned: at 8:00 p.m.  \nThe foregoing minutes approved by the Board of Directors on   , 20  .  \nRobert Dole, Secretary  \n(NOTE: The format is not important. What is important is that actions (votes) are reflected in the minutes.)","cbCaiujetfLbTSdW","https://ap.wps.com/l/cbCaiujetfLbTSdW","pdf",17866,"English","# Call to Order\n# Roll Call\n# Open Forum\n# Approval of Minutes\n# Financial Report\n## Total Assets\n## Operating and Reserves\n## Delinquencies\n# Manager’s Report\n# Unfinished Business\n# New Business\n## Hiring contractor and approval resolution\n## Postponed action on water fountain proposal\n## Reserve study update\n# Executive Session\n## Actions (votes) taken\n# Next Meeting Date\n# Meeting Adjourned","[{\"question\":\"What kinds of decisions does the board make in executive session?\",\"answer\":\"The minutes specify executive-session actions such as approving turnover of an account for collection, writing off uncollectable debt tied to bankruptcy, and approving fines for repeat violations.\"},{\"question\":\"How are new-business motions handled when additional information is needed?\",\"answer\":\"The board can postpone action after discussion; for example, it postpones action on a motion until the next board meeting to allow the manager time to gather additional information.\"}]","POND BY THE LAKE HOMEOWNERS ASSOCIATION - Regular Meeting Minutes | PDF",1789230364]