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Policy writers must use this template and follow The University of Tennessee System Policy and Procedure Glossary and Style Book.  \nUniversity policies: (1) apply to all campuses and institutes and provide University employees guidance to ensure compliance with state and federal laws and regulations; (2) maintain adequate internal controls to safeguard the University’s assets; (3) provide consistent management of resources transactions across the University system; and (4) set the University’s expectations for conducting University business and communicates these expectations.  \n\n| [University Policy Category]:\u003Cbr>[Policy Title] |  |\n| --- | --- |\n| Version:0000 [Number] | Effective Date: XX/XX/XXXX |\n\n[POLICY TITLE]  \nSECTION 1. Policy Statement  \nState the policy here. The policy statement should include the principles of the policy and answer the following questions: What is permitted and/or prohibited? What is required and why? How will issues be handled? If viewers read only this section, they will generally know what the policy is and how it extends to them and the University. [“How to” measures should be elaborated in the Procedures section.]  \n[NOTE: The following sections may be omitted if those categories do not apply to a specific policy: Procedures, Definitions, Penalties/Disciplinary Action for Non-Compliance, Forms, Related Policies/Guidance Documents, and Additional Contacts.]  \nOutline Format 1  \n2.1 HEADING 1  \n[Text under Heading 1]  \n2.1.1 SUBHEADING 1  \n[Text under Subheading 1]  \n2.1.1.1 SUB SUBHEADING 1  \n1 Please use this Outline Format in all sections, when applicable.  \n[Text under Sub Subheading 1]  \n2.2 Heading 1  \n. . .  \nSECTION 2. Reason for the Policy  \nThis section should include the reason or rationale for the University policy, and may describe or outline the problem or conflict that the policy will resolve and/or address, which may include reference to regulatory or legal reasons.  \nSECTION 3. Scope and Application  \nIdentify the individuals, departments, campuses, and entities the policy will affect and how (if needed, provide examples to help illustrate applicability) .  \nSECTION 4. Procedures  \nProvide the reader with an organized, step-by-step guide of all the actions necessary to comply with the policy. This could include links, an explanation or narrative, and/or a table of any relevant procedures here.  \nIf the Procedures contain subsections, please use the Outline Format of Section 1. If the Procedures contain a list, please use the List Format below.  \nList Format2  \nSequential Lists:  \na. [First List Item]  \nb. [Second List Item]  \nc. [Third List Item]  \n. . .  \nNonsequential Lists:  \n• List item  \n• List item  \n• List Item  \n2 Please use this List Format in all sections, when applicable.  \n\n| SECTION 5. Definitions\u003Cbr>Define any unique or key terms that will enhance the reader’s comprehension of the policy. Please follow the format below.\u003Cbr>Defined Term: [Definition Text]\u003Cbr>Defined Term: [Definition Text] |\n| --- |\n| SECTION 6. Penalties/Disciplinary Action for Non-Compliance\u003Cbr>Describe the appropriate sanctions for non-compliance, if any, such as disciplinary action of employees or students and/or civil or criminal penalties. |\n\nSECTION 7. Responsible Official & Additional Contacts  \nThis Responsible Official and Additional Contacts section contains those who are responsible or share certain policy responsibilities, organized by subject matter, such as monitoring compliance with the policy, providing additional guidance on policy clarifications, organizing policy training, updating the policy, etc.  \n[Include all University of Tennessee system and/or campus contacts; Knoxville]  \n\n| Subject Matter | Office Name | Telephone Number (xxx) xxx-xxxx | Email/Web Address |\n| --- | --- | --- | --- |\n| Policy Clarification and Interpretation | [Office Name] | [Department\u003Cbr>Telephone] | [D","cbCainH3HndzJhZr","https://ap.wps.com/l/cbCainH3HndzJhZr","pdf",139881,6,"English","# SECTION 1. Policy Statement\n# SECTION 2. Reason for the Policy\n# SECTION 3. Scope and Application\n# SECTION 4. Procedures\n# SECTION 5. Definitions\n# SECTION 6. Penalties/Disciplinary Action for Non-Compliance\n# SECTION 7. Responsible Official & Additional Contacts\n# SECTION 8. Policy History\n# SECTION 9. Related Policies/Guidance Documents","[{\"question\":\"Who should use this policy template and what must it be used with?\",\"answer\":\"Policy writers must use the template and follow The University of Tennessee System Policy and Procedure Glossary and Style Book when formatting and organizing university policies.\"},{\"question\":\"What are the key purposes of the university policies covered by this template?\",\"answer\":\"They provide guidance to ensure compliance with state and federal laws, support internal controls to safeguard university assets, standardize management of resource transactions across the system, and communicate expectations for conducting university business.\"},{\"question\":\"What sections does the template recommend for completing a full policy document?\",\"answer\":\"It includes a policy statement, reason for the policy, scope and application, procedures, definitions, penalties/disciplinary action for non-compliance, responsible official and additional contacts, policy history, and related policies/guidance documents.\"}]","Policy Template - University Policy Formatting and Organization | PDF",1790103310]