[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"doc-detail-173295-en":3,"doc-seo-173295-105":30,"detail-sidebar-cat-1-en-105":90},{"code":4,"msg":5,"data":6},0,"success",{"doc_id":7,"user_id":8,"nickname":9,"user_avatar":10,"doc_module":11,"category_id":12,"category_name":13,"doc_title":14,"doc_description":15,"doc_content":16,"file_id":17,"file_url":18,"file_type":19,"file_size":20,"view_count":4,"is_deleted":4,"is_public":11,"is_downloadable":11,"audit_status":11,"page_count":21,"language":22,"language_code":23,"site_id":24,"html_lang":23,"table_of_contents":25,"faqs":26,"seo_title":27,"seo_description":15,"update_tm":28,"read_time":29},173295,962085320529,"Sarah ","https://ap-avatar.wpscdn.com/davatar_9964176cb1d06d4a9deccf72a44ae3dc",1,158,"General","Policy and Procedures for Bank Reconciliations","Bank reconciliations are presented as a core cash-control activity to ensure the bank balance matches the general ledger cash balance. The document outlines why timely reconciliation matters for accurate monthly financial statements, appropriate clearing of checks, proper treatment of reconciled items, and support for fraud detection and investigation. It provides two PHA-focused sample policy and procedure sets: one where a fee accountant performs reconciliations and another where accounting is handled in-house.","Policy and Procedures for Bank Reconciliations\nBACKGROUND INFORMATION\nThe reconciliation of all bank accounts in a timely manner is a key component of good controls over cash.  The reconciliation of the bank balance with the book balance (i.e., general ledger) is necessary to ensure that:\nAll receipts and disbursements are recorded, which is an essential process for ensuring complete and accurate monthly financial statements;\nChecks are clearing the bank in a reasonable timeframe;\nItems reconciled are appropriate and are being recorded;\nFraudulent claims can be discovered and investigated; and\nReconciled cash balance agrees to the general ledger cash balance.\nThis document provides two (2) samples of a PHA bank reconciliation policy and associated procedures.\nSample 1 – PHA with a Fee Accountant. This sample provides an example bank reconciliation policy for a PHA who contracts with a fee accountant for monthly accounting services.\nSample 2 – PHA without a Fee Accountant. This sample provides an example bank reconciliation policy for a PHA that performs all accounting functions in house.\nPHAs can simply cut and paste either sample or portions of both samples into their policy and procedures documents and modify as needed.\nITEMS FOR CONSIDERATION\nIn the review of the samples, the PHA will need to take their specific situation into consideration when modifying the bank reconciliation policy and procedures to suit their PHA.\nThe following provides the major assumptions that were used to develop the sample policy and procedures and applies only to PHAs that use a fee accountant.\nAssumption – The fee accountant prepares all bank reconciliations for the PHA.\nAssumption – The fee accountant will prepare financial statements for the PHA on a monthly basis, which would require that bank reconciliations are completed monthly.\nAssumption – PHAs using a fee accountant would not have a finance director and therefore, the Executive Director would review the bank reconciliations for reasonableness.\u000f\nSAMPLE 1 – BANK RECONCILATION: PHA WITH A FEE ACCOUNTANT\nBANK RECONCILIATION POLICY\nThis policy applies to all PHA programs, including federal and non-federal, and programs subject to partnership agreements, regulatory agreements, and/or financial agreements, unless specifically noted in the above-mentioned agreements.\nBank statements are provided directly to the Fee Accountant monthly.  Each bank account will be reconciled by the fee accountant by the 15th day of the following month.  Bank discrepancies will be communicated by the fee accountant to the Executive Director for resolution with the bank.  The bank reconciliations will be provided with the monthly fee accounting reports.\u000f\nBANK RECONCILIATION PROCEDURES\nBank Reconciliation\nBank statements will be made available directly from the bank to the fee accountant, by mail or electronic access each month for the preparation of the bank reconciliation.  This approach allows the financial data to be provided to the fee accountant in a timely manner and provides a level of internal controls so that the PHA cannot alter information on the bank statement.\nBank reconciliations are prepared by the fee accountant on a monthly basis.\nThe Fee Accountant provides the completed bank reconciliations to the PHA as part of the monthly fee accounting reports.\nReview of Bank Reconciliation\nThe Executive Director will review the completed reconciliation reports to ensure that there are no questionable transactions, outstanding checks, or deposits in transit.\nThe Executive Director will initial and date the bank reconciliation, which will indicate that the review was completed and any follow-up action, if needed, was appropriately taken.  Written documentation of follow-up action and resolution is retained with each bank reconciliation for auditing purposes.\nA copy of the bank reconciliation will be given to the Board of Commissioners as part of the monthly board reporting package.  The Board of Commissioners wi","cbCaiqNpMM2Lh45y","https://ap.wps.com/l/cbCaiqNpMM2Lh45y","docx",38407,6,"English","en",105,"# Background\n## Sample policies overview\n# Sample 1 - PHA with a Fee Accountant\n## Bank reconciliation policy\n## Bank reconciliation procedures\n### Review of bank reconciliation\n### Year-end review for outstanding checks\n# Sample 2 - PHA without a Fee Accountant","[{\"question\":\"Why are bank reconciliations critical for a PHA’s cash controls?\",\"answer\":\"They verify that receipts, disbursements, deposits, and cleared checks are properly recorded and that the reconciled cash balance agrees with the general ledger. Timely reconciliation also supports accurate monthly financial statements and helps identify potentially fraudulent claims.\"},{\"question\":\"What is the typical monthly process in Sample 1 when using a fee accountant?\",\"answer\":\"Bank statements are provided to the fee accountant monthly, and each bank account is reconciled by the 15th of the following month. Discrepancies are communicated to the Executive Director for resolution, and completed reconciliations are delivered with monthly fee accounting reports.\"},{\"question\":\"What year-end actions are required for outstanding checks?\",\"answer\":\"The Executive Director reviews outstanding checks at fiscal year-end. Dormant checks beyond defined periods may need to be voided, with voided-check lists provided for journal entry updates, and unclaimed-property checks remitted according to state guidance.\"}]","Policy and Procedures for Bank Reconciliations | DOCX",1788302220,2,{"code":4,"msg":31,"data":32},"ok",{"site_id":24,"language":23,"slug":33,"title":14,"keywords":34,"description":15,"schema_data":35,"social_meta":85,"head_meta":87,"extra_data":89,"updated_unix":28},"policy-and-procedures-for-bank-reconciliations","",{"@graph":36,"@context":84},[37,53,67],{"@type":38,"itemListElement":39},"BreadcrumbList",[40,44,47,50],{"item":41,"name":42,"@type":43,"position":11},"https://docshare.wps.com","Home","ListItem",{"item":45,"name":46,"@type":43,"position":29},"https://docshare.wps.com/template/","Template",{"item":48,"name":13,"@type":43,"position":49},"https://docshare.wps.com/template/general/",3,{"item":51,"name":14,"@type":43,"position":52},"https://docshare.wps.com/template/policy-and-procedures-for-bank-reconciliations/173295/",4,{"url":51,"name":14,"@type":54,"author":55,"headline":14,"publisher":57,"fileFormat":60,"inLanguage":23,"description":15,"dateModified":61,"datePublished":61,"encodingFormat":60,"isAccessibleForFree":62,"interactionStatistic":63},"DigitalDocument",{"name":9,"@type":56},"Person",{"url":41,"name":58,"@type":59},"DocShare","Organization","application/vnd.openxmlformats-officedocument.wordprocessingml.document","2026-09-01",true,{"@type":64,"interactionType":65,"userInteractionCount":4},"InteractionCounter",{"@type":66},"ViewAction",{"@type":68,"mainEntity":69},"FAQPage",[70,76,80],{"name":71,"@type":72,"acceptedAnswer":73},"Why are bank reconciliations critical for a PHA’s cash controls?","Question",{"text":74,"@type":75},"They verify that receipts, disbursements, deposits, and cleared checks are properly recorded and that the reconciled cash balance agrees with the general ledger. Timely reconciliation also supports accurate monthly financial statements and helps identify potentially fraudulent claims.","Answer",{"name":77,"@type":72,"acceptedAnswer":78},"What is the typical monthly process in Sample 1 when using a fee accountant?",{"text":79,"@type":75},"Bank statements are provided to the fee accountant monthly, and each bank account is reconciled by the 15th of the following month. Discrepancies are communicated to the Executive Director for resolution, and completed reconciliations are delivered with monthly fee accounting reports.",{"name":81,"@type":72,"acceptedAnswer":82},"What year-end actions are required for outstanding checks?",{"text":83,"@type":75},"The Executive Director reviews outstanding checks at fiscal year-end. Dormant checks beyond defined periods may need to be voided, with voided-check lists provided for journal entry updates, and unclaimed-property checks remitted according to state guidance.","https://schema.org",{"og:url":51,"og:type":86,"og:title":14,"og:site_name":58,"og:description":15},"article",{"robots":88,"canonical":51},"index,follow",{"doc_id":7,"site_id":24},{"code":4,"msg":5,"data":91},[92,97,102,107,112,117,122,127,132],{"id":93,"doc_module":11,"doc_module_name":46,"category_name":94,"show_sort_weight":95,"slug":96},11,"Presentations",90,"presentations",{"id":98,"doc_module":11,"doc_module_name":46,"category_name":99,"show_sort_weight":100,"slug":101},12,"Resumes",80,"resumes",{"id":103,"doc_module":11,"doc_module_name":46,"category_name":104,"show_sort_weight":105,"slug":106},14,"Invoices",70,"invoices",{"id":108,"doc_module":11,"doc_module_name":46,"category_name":109,"show_sort_weight":110,"slug":111},15,"Posters",60,"posters",{"id":113,"doc_module":11,"doc_module_name":46,"category_name":114,"show_sort_weight":115,"slug":116},16,"Social Media",50,"social-media",{"id":118,"doc_module":11,"doc_module_name":46,"category_name":119,"show_sort_weight":120,"slug":121},17,"Forms",40,"forms",{"id":123,"doc_module":11,"doc_module_name":46,"category_name":124,"show_sort_weight":125,"slug":126},18,"Letters",30,"letters",{"id":128,"doc_module":11,"doc_module_name":46,"category_name":129,"show_sort_weight":130,"slug":131},21,"Paper Templates",5,"papers-templates",{"id":12,"doc_module":11,"doc_module_name":46,"category_name":13,"show_sort_weight":4,"slug":133},"general-158"]