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It gathers event specifics such as whether the event is new, public/free versus paid admission portions, estimated attendance, and required attachments like timelines, vendor lists, and site plans. The application also addresses compliance with outdoor special event permitting, marketing approach and City of Hampton branding requirements, plus budget submission and matching resources requirements.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":36,"@type":70,"position":76},"https://docshare.wps.com/template/forms/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/placemaking-event-proposal-application-event-proposal/262885/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/placemaking-event-proposal-application-event-proposal/262885.png","ImageObject",442,249,{"name":88,"@type":89},"Rowan","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-25","2026-09-14",true,{"@type":98,"interactionType":99,"userInteractionCount":20},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What organization information is required for the event proposal?","Question",{"text":108,"@type":109},"The form requests applicant/organization identity, tax ID, nonprofit or for-profit designation, business characteristic checkboxes (minority, woman-owned, small, faith-based, disabled veteran), entity type, governance and mission description, and full contact details.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What event details and supporting documents must be attached?",{"text":113,"@type":109},"Applicants must indicate whether the event is new. For either scenario, they must describe the event purpose and improvements, specify which portions are free/open to the public versus admission-required, and attach an event timeline and task list, vendor/partner/sponsor list, and a site plan covering space use, access/egress, and related infrastructure.",{"name":115,"@type":106,"acceptedAnswer":116},"How does the budget and matching requirement work?",{"text":117,"@type":109},"Applicants must submit a completed Budget Template identifying requested costs and funding amount, explain in-kind contributions, and ensure figures align with the event description. Organizations must demonstrate matching resources of at least 50% of total awarded funds, with up to 25% of that match allowed from volunteer/labor hours, following defined valuation and substantiation methods.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},262885,1789365612,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":35,"category_name":36,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":20,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":125,"read_time":76},1099514067415,"https://ap-avatar.wpscdn.com/avatar/100002539d78ffe74a7?x-image-process=image/resize,m_fixed,w_180,h_180&k=1779092875211072502","PLACEMAKING EVENT PROPOSAL APPLICATION  \n1. Organization Information  \nEvent Name:    \nEvent Date(s):    \nEvent Location:     \nApplicant/Organization:    \nTax ID:    \nDesignation: 􀂅 501(c) 3 􀂅 For Profit  \nIs applicant a minority business? 􀂅 YES 􀂅 NO  \nIs applicant a woman owned business? 􀂅 YES 􀂅 NO  \nIs applicant a small business? 􀂅 YES 􀂅 NO  \nSWaM Certification Number, if applicable:    \nIs applicant a faith-based organization? 􀂅 YES 􀂅 NO  \nIs applicant a disabled veteran business? 􀂅 YES 􀂅 NO  \nCheck ONE: 􀂅 Individual 􀂅 Partnership 􀂅 Corporation 􀂅 LLC  \nDescribe your organization (date established, governance structure, membership, mission, etc.) .  \nPhysical Address:    \nMailing Address:    \nWebsite:   Contact (and title/position):   Telephone Number:    \nEmail Address:   Additional Contact (and title/position):   Telephone Number:    \nEmail Address:    \n2. Event Details  \nIs this a new event? 􀂆 Yes 􀂆 No  \nIf no, describe the existing event and clearly and specifically identify what enhancements, improvements, and/or new elements/features will be added to significantly augment the event.  \nIf yes, describe the proposed event, including clear and specific identification of its purpose, how it will appeal to both residents and visitors, and how it will improve family resiliency and quality of life. Attach any supporting documents.  \nDescribe the portions ofthe event that will be free and open to the public and the portions that will require admission.  \nEstimated attendance per day:    \n• Please attach a proposed event timeline and task list that includes major milestones and necessary permits.  \n• Please attach a proposed list of vendors, partners, and sponsors.  \n• Please attach a site plan to outline the proposed uses of space at the event venue, any road closures, points of ingress and egress, and the location of equipment such as light towers, portable restrooms, generators, tents, etc.  \n3. Compliance with applicable laws, ordinances, or regulations Does your proposal include an event? 􀂆 Yes 􀂆 No  \nIf yes, have you reviewed the City’s Outdoor Special Event Permit process, which may include providing insurance, obtaining a promoter’s license, charges for extra duty police officers, and other fees and requirements, as applicable? 􀂅 Yes 􀂅 No  \n4. Marketing  \nProvide a description of the target market and audience of the proposed event, as well as strategies for marketing to those audiences. Note: The City of Hampton should be recognized as an event funder on all promotional materials, advertisements, and press releases. The City logo should be utilized on all print materials. If banners are displayed at the event, the opportunity to display a Hampton Virginia banner should be extended to the Hampton Marketing & Outreach department. If a second City department has also supported the event, the department’s name and logo should also be included. The City of Hampton shall receive a table and two chairs at the event at no charge in order to provide local and visitor information to event attendees.  \n5. Budget  \nA total of up to $30,000 will be awarded to proposal(s) meeting established criteria, and the City may select one or more recipients for different amounts of award funding under this RFP. Applicants must submit a completed Budget Template that identifies the cost, and the exact amount of funding that the applicant is requesting. The completed Budget Template should give a total picture of your project and the resources available for it. All related costs must be covered in the Budget Template. Where costs are not yet known, you should estimate them to the best of your ability based on market rates for goods and services. Identify the source of funding for each line item. The value and type of any in-kind contributions should be thoroughly explained. It is important that your budget figures clearly relate to what is proposed in the event description. A Budget Template is provided at the end of this Application.  \nMatch R","cbCaijI6NzvOGwUE","https://ap.wps.com/l/cbCaijI6NzvOGwUE","pdf",345414,9,"English","# Organization Information\n# Event Details\n# Compliance with applicable laws, ordinances, or regulations\n# Marketing\n# Budget\n## Match Requirements","[{\"question\":\"What organization information is required for the event proposal?\",\"answer\":\"The form requests applicant/organization identity, tax ID, nonprofit or for-profit designation, business characteristic checkboxes (minority, woman-owned, small, faith-based, disabled veteran), entity type, governance and mission description, and full contact details.\"},{\"question\":\"What event details and supporting documents must be attached?\",\"answer\":\"Applicants must indicate whether the event is new. For either scenario, they must describe the event purpose and improvements, specify which portions are free/open to the public versus admission-required, and attach an event timeline and task list, vendor/partner/sponsor list, and a site plan covering space use, access/egress, and related infrastructure.\"},{\"question\":\"How does the budget and matching requirement work?\",\"answer\":\"Applicants must submit a completed Budget Template identifying requested costs and funding amount, explain in-kind contributions, and ensure figures align with the event description. Organizations must demonstrate matching resources of at least 50% of total awarded funds, with up to 25% of that match allowed from volunteer/labor hours, following defined valuation and substantiation methods.\"}]","PLACEMAKING EVENT PROPOSAL APPLICATION - Event Proposal | PDF"]