[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-192010-105":53,"doc-detail-192010-en":127},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":120,"head_meta":122,"extra_data":124,"updated_unix":126},105,"en","pihp-optional-fields-user-manual-2023-data-system-entry-rules","PIHP Optional Fields - User Manual 2023 - Data System Entry Rules","","PIHP Optional Fields user guidance defines how prevention services and volunteer/intern activities should be interpreted when recording hours in a data system. It distinguishes qualifying direct service activities—such as in-person work, applicable phone or video conferences—from non-quantifiable adoption efforts that must not be entered. The document also specifies the role of PIHP-level versus provider-level optional fields and explains key optional elements including Local MBO, EBP cycle tracking, service setting, intended population, and evidence-based practice service type differentiation.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":51,"@type":70,"position":76},"https://docshare.wps.com/template/general/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/pihp-optional-fields-user-manual-2023-data-system-entry-rules/192010/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/pihp-optional-fields-user-manual-2023-data-system-entry-rules/192010.png","ImageObject",442,249,{"name":88,"@type":89},"Logic","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-06","2026-09-03",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",8,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"Which activities qualify for entry into the data system as direct service?","Question",{"text":109,"@type":110},"Face-to-face staff work with community partners to coordinate adoption and implementation of a smoke-free policy qualifies. Telephone or video conferencing counts as direct service when it meets the face-to-face direct contact definition, such as coalition meetings by phone/video, providing training by conference call, and coordinating planning teams by video/conference.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"Why should actual adoption of a smoke-free policy not be entered?",{"text":114,"@type":110},"Actual adoption is not quantifiable in terms of staff time and is not considered a direct service activity, so it should not be entered into the data system.",{"name":116,"@type":107,"acceptedAnswer":117},"What is the difference between PIHP-level and provider-level optional fields?",{"text":118,"@type":110},"Optional data can appear in two places: on the PIHP Profile and on the Provider Profile. Selecting optional data at the PIHP level makes those optional fields apply to all providers associated with that PIHP, while selecting them at the provider level requires only that specific provider to complete the selected fields.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},192010,1788412332,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":50,"category_name":51,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":136,"language":137,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":138,"faqs":139,"seo_title":140,"seo_description":61,"update_tm":126,"read_time":141},1099513958762,"https://ap-avatar.wpscdn.com/avatar/1000023916a998db790?x-image-process=image/resize,m_fixed,w_180,h_180&k=1784791008015729253","| Example of situations | Qualified to enter into data system? |\n| --- | --- |\n| Face-to-face time spent by staff working with partners in the community to coordinate the adoption and implementation of a smoke-free policy | This would be qualified to be entered into the data system as a direct service activity. |\n| Actual adoption of smoke free policy | This is not quantifiable in terms of staff time, would not be considered a direct service activity, and should not be entered into the data system |\n| Time spent in an activity that supports the implementation of a prevention activity, but is not indirect contact with a recipient or community partner, or activities done with co-workers | This would not count as a direct service, and should not be entered in the data system or recorded as an MBO |\n| Telephone or video conferencing alternatives may count as direct service and be a reportable activity, providing the activity meets the definition of face-toface direct contact. The following examples are to help you determine whether a telephone or video conference would be counted as an activity | • Attending a standard coalition meeting by phone or video rather than in person – Qualified to be entered into the data system\u003Cbr>• Providing training via conference call – Qualified to be entered into the data system\u003Cbr>• Coordinating a community planning team (a group which is not a formalized coalition) meeting by video/conference – Qualified to be entered into the data system\u003Cbr>• A phone call to engage a participant in future face to face activity – Not qualified to be entered into the data system\u003Cbr>• A phone call to plan programming or provide administrative oversight – Not qualified to be entered into the data system\u003Cbr>• A conference call to plan an upcoming training –\u003Cbr>Not qualified to be entered into the data system |\n\n\n| Volunteer/intern service activities: | If a volunteer or intern receives a stipend from the provider agency to provide services, then their activities would be entered the same as any staff member. |\n| --- | --- |\n| Volunteer Impact | The services and activities hours conducted by unpaid volunteers and/or interns cannot be counted. |\n\n\n| PIHP Optional Fields | Definition |\n| --- | --- |\n| Optional Data | Optional Data occurs in two distinct places; on the PIHP Profile as well as the Provider Profile. The PIHP related optional fields are different from the Provider related optional fields as noted below.\u003Cbr>Selecting one or more of these Optional Data fields at the PIHP level forces these Optional Data fields to apply equally to all providers associated with that PIHP. |\n\n\n|  | Selecting one or more of these Optional Data fields at the Provider level requires that specific provider to complete the selected Optional Data fields. |\n| --- | --- |\n| Local MBO | A PIHP-designated number used to align prevention goals and subordinate objectives. This designated number identifies your specific Management By Objective (MBO) . Local MBO numbers must be approved and assigned by the PIHP. |\n| EBP Cycle | The purpose of this data element is to record the number of times a particular EBP is administered. A new cycle number should be used for each application of the practice. |\n| Service Setting | This is the physical environment or location where the service activity occurred. For example, if a Parenting class was held at the DHS office you would indicate \"DHS\" or if the meeting occurred at a provider agency, you would indicate \"Agency\". Additional settings may include: school, court, community center, Boys & Girls club, Juvenile Justice Center, Jail, etc. |\n| Intended Population | Intended population represents the “At-Risk” population the activity is trying to influence. Intended population uses the existing Service Population codes. For example, if a group that trains alternative education “teachers” then the at-risk population might be “school dropouts”. Note: This may be the same as the population specified in the S","cbCaieNcG5PMM5fZ","https://ap.wps.com/l/cbCaieNcG5PMM5fZ","pdf",1756453,92,"English","# Qualified Data System Entry\n## Face-to-face and phone/video conference rules\n## Volunteer and intern service activities\n# PIHP Optional Fields\n## PIHP-level vs provider-level optional data\n## Local MBO and EBP cycle\n## Service setting and intended population\n## EBP other service type\n# Provider-based Optional Fields\n## Brochures and original items\n## Indirect speaking engagement reach and count\n## School district and county requirements\n## Location zip code and school-based activity","[{\"question\":\"Which activities qualify for entry into the data system as direct service?\",\"answer\":\"Face-to-face staff work with community partners to coordinate adoption and implementation of a smoke-free policy qualifies. Telephone or video conferencing counts as direct service when it meets the face-to-face direct contact definition, such as coalition meetings by phone/video, providing training by conference call, and coordinating planning teams by video/conference.\"},{\"question\":\"Why should actual adoption of a smoke-free policy not be entered?\",\"answer\":\"Actual adoption is not quantifiable in terms of staff time and is not considered a direct service activity, so it should not be entered into the data system.\"},{\"question\":\"What is the difference between PIHP-level and provider-level optional fields?\",\"answer\":\"Optional data can appear in two places: on the PIHP Profile and on the Provider Profile. Selecting optional data at the PIHP level makes those optional fields apply to all providers associated with that PIHP, while selecting them at the provider level requires only that specific provider to complete the selected fields.\"}]","PIHP Optional Fields - User Manual 2023 - Data System Entry Rules | PDF",32]