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INDUSTRIES  \nSub Chapter: INCARCERATED INDIVIDUAL ACTIVITY  \nRelated DOC Policies: IS-RO-03  \nAdministrative Code Reference: N/A  \nSubject: COMMISSARY FOR INCARCERATED INDIVIDUALS  \nPREA Standards: N/A  \nResponsibility: Bob Fairfax, Nick Lamb  \nEffective Date: January 2025 Authority:  \n1. PURPOSE  \nTo provide guidelines to Iowa Department of Corrections (IDOC) prisons and Iowa Prison Industries (IPI) for a commissary system that offers incarcerated individuals’ pre-approved personal property and consumable commissary items that may be transferable to any Iowa prison.  \n2. POLICY  \nIncarcerated individuals within the Iowa Department of Corrections, limited by security, sanitation, and life safety considerations, shall be allowed to purchase preapproved personal property and consumable commissary items. The IPI commissary shall be the primary provider of these items.  \nCONTENTS  \nA. Item Approval  \nB. Waivers  \nC. Sales History  \nD. Transferring Order Funds  \nE. Order Delivery  \nF. Incarcerated individual Orders  \nG. Refunds, Replacements, and Exchanges  \nH. Quarterly Product Reviews  \nI. Canteen Profit Distribution  \nJ. Audits  \n3. DEFINITIONS – As used in this document:  \nA. Central Commissary - The primary source from which all incarcerated individuals shall place commissary orders.  \nB. Inventoried Personal Property-Certain items of inventoried personal property are available through IPI and are authorized only when purchased through the Central Commissary. Items available through the Central Commissary, and items substantially similar to those available, shall not be purchased through other vendors. Authorized items which are not available through Central Commissary may be purchased through a vendor authorized by the institution and may include a commercial vendor, an authorized incarcerated individual organization, the institution’s recreation department, or other authorized entity.  \nC. Non-Inventoried Personal Property and Consumables-Non-inventoried items of personal property and consumable items such as food, personal hygiene items, non-prescription medications, stationery, and writing materials, etc. are available through IPI. Items available through Central Commissary, and items substantially similar to those available, shall not be purchased through other vendors (including institutional organizations, etc.) except as specifically authorized by this policy.  \n4. PROCEDURES  \nA. Item Approval  \n1. Requests to Add Non-Inventoried Items of Personal Property or Consumables to the Central Commissary  \nAll requests for additions of non-inventoried items of personal property or consumables, including items requested by a institution’s Incarcerated Individual Council, shall be submitted in writing by the Warden or Associate Warden of Administration to the Deputy Director of Prison Industries. If the request is considered viable, the Deputy Director/Designee shall survey all institutions and seek input from the Department’s Institution Operations Offices prior to approval. The addition of any item may result in the deletion of other somewhat similar items from the Central Commissary. If the item requested is not approved, the Warden may submit a written request to the Deputy Director of Institution Operations and the Deputy Director of Prison Industries for the authorization of an alternate purchasing source. Waiver responses shall be made in writing.  \n2. Requests to Add Inventoried Personal Property Items to the Central Commissary  \nAll requests for additions to the list of authorized Incarcerated Individual Personal Property (IS-RO-03), including items requested by an institution’s Incarcerated Individual Council, shall be submitted by the Warden to the Institution Operations Office for consideration","cbCailRd0ddDMHpk","https://ap.wps.com/l/cbCailRd0ddDMHpk","pdf",168420,"English","# 1. Purpose\n# 2. Policy\n# 3. Definitions\n## A. Central Commissary\n## B. Inventoried Personal Property\n## C. Non-Inventoried Personal Property and Consumables\n# 4. Procedures\n## A. Item Approval\n### 1. Requests to Add Non-Inventoried Items\n### 2. Requests to Add Inventoried Personal Property Items\n### 3. Ongoing Sale of Authorized Items\n### 4. Special Fundraisers\n### 5. Vending Machines\n# Contents\n## A. Item Approval\n## B. Waivers\n## C. Sales History\n## D. Transferring Order Funds\n## E. Order Delivery\n## F. Incarcerated individual Orders\n## G. Refunds, Replacements, and Exchanges\n## H. Quarterly Product Reviews\n## I. Canteen Profit Distribution\n## J. Audits","[{\"question\":\"What is the purpose of Policy PI-601?\",\"answer\":\"Policy PI-601 provides guidelines for Iowa Department of Corrections prisons and Iowa Prison Industries to operate a commissary system offering pre-approved personal property and consumable commissary items that may be transferable between Iowa prisons.\"},{\"question\":\"What kinds of items are available through the Central Commissary versus IPI?\",\"answer\":\"Inventoried personal property items are authorized only when purchased through the Central Commissary, while non-inventoried personal property and consumables (such as food, hygiene items, non-prescription medications, and stationery) are available through IPI.\"},{\"question\":\"How are requests to add items to the commissary handled?\",\"answer\":\"Non-inventoried items are submitted in writing by the Warden or Associate Warden of Administration to the Deputy Director of Prison Industries, while requests to add inventoried personal property items are submitted by the Warden to the Institution Operations Office for consideration.\"}]","PI-601 Commissary for Incarcerated Individuals - Policy Guidelines | PDF",1789502048]