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Responsibilities include diary and inbox management, drafting high-quality correspondence, coordinating travel, producing agendas, recording and transcribing confidential minutes, and maintaining organized planners and files. The position also coordinates communication between non-academic departments and senior teams, supports public relations and staff relations, assists with cultural matters and translation, and undertakes project-based assignments and recruitment support when directed.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/personal-assistant-job-description-pa-to-the-chinese-principal/257279/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/personal-assistant-job-description-pa-to-the-chinese-principal/257279.png","ImageObject",442,249,{"name":88,"@type":89},"Quinn","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-24","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":15},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the main purpose of the PA role to the Chinese Principal?","Question",{"text":108,"@type":109},"To handle a wide range of administrative tasks and ensure the Head’s office and daily business run efficiently, while supporting operational management and coordination across departments.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What key duties are included in diary, inbox, and correspondence management?",{"text":113,"@type":109},"Managing the principal’s diary with meeting supporting papers, prioritising and researching as needed, proactively handling the inbox and office communications, and drafting correspondences with fast, accurate document and email turnaround.",{"name":115,"@type":106,"acceptedAnswer":116},"What qualifications and experience are required for this position?",{"text":117,"@type":109},"A degree-level qualification in a relevant subject and experience in a comparable role, including managing accurate records and filing systems, strong written and verbal communication, high organisation skills, confidentiality, and professional handling of people by phone and in person.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},257279,1790174777,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":15,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":135,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":136,"faqs":137,"seo_title":138,"seo_description":61,"update_tm":139,"read_time":9},962075114765,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","PERSONAL ASSISTANT JOB DESCRIPTION  \n\n| Job Title: | PA to the Chinese Principal |\n| --- | --- |\n| Line Manager: | Chinese Principal |\n| Job Grade: | G4 |\n\n\n| Purpose of Job |\n| --- |\n| • The jobholder will be responsible for handling a wide range of administrative tasks and ensure the efficient and effective running of the Head’s office and daily business.\u003Cbr>• Work with the Chinese Principal on aspects of operational management to aid connection amongst nonacademic departments.\u003Cbr>• Lead strategic coordination and communication between non-academic departments; Human Resources, Finance, Operations, Admissions and Marketing, ICT and Government Affairs.\u003Cbr>• Provide administrative support to the Chinese Principal.\u003Cbr>• Maintain a high level of integrity and confidentiality with all information and knowledge that is associated with working closely with the Chinese Principal and SLT. |\n| Duties and Responsibilities |\n| Personal Assistant\u003Cbr>• Be the point of contact for the Chinese Principal, use discretion and tact to ensure staff, visitors, students, telephone callers are dealt with by the appropriate person.\u003Cbr>• Diary management: supporting papers for meetings; prioritisation and researching as necessary.\u003Cbr>• Pro-active management of Chinese Principals inbox and office: telephone calls, messages, redirections; draft correspondences, high standard of secretarial support, including fast and accurate turnaround of documents, emails.\u003Cbr>• Manage the Planners and files in relation to Heads of School and the Executives.\u003Cbr>• Organise travel arrangements (train and flight tickets), accommodation and visas for the Chinese Principal and coordinating travel arrangements as and when required.\u003Cbr>• Timely and effective communication amongst departments and with senior academic teams.\u003Cbr>• Provide full administrative duties as required including producing agendas, taking and transcribing confidential minutes of meetings, circulating appropriate papers and logging /updating action points accordingly.\u003Cbr>• Support the Chinese Principal in advising on cultural matters.\u003Cbr>• Assist with translation as and when requested by the Chinese Principal.\u003Cbr>Management Support\u003Cbr>• Overall coordinate and communicate with Heads of School (in conjunction with their PAs) and Assistant Heads concerning priorities, deadlines, policies and procedures.\u003Cbr>• Liaise with HIMS and BoG; Prepare papers and take minutes of BoG meetings etc.\u003Cbr>• Assist the Chinese Principal in matters of public relations.\u003Cbr>• Support the Chinese Principal in managing staff relations and wellbeing.\u003Cbr>• Along with the PA to the Head Master manage the process for using the school chop.\u003Cbr>Project based assignments\u003Cbr>• Undertake project work and related activities as directed by the Chinese Principal.\u003Cbr>• Support staff recruitment process.\u003Cbr>• Provide coordination for external agencies as [and when required e.g. school](and when required e.g. school) inspectors, auditors.\u003Cbr>• Provide support in the induction programme for new employees.\u003Cbr>Other\u003Cbr>• Cover for the team member as required within the Head Master’s office area. |\n\n\n| • Provide other support assigned by line manager. |\n| --- |\n| Requirements |\n| Minimum Academic Degree required\u003Cbr>• Qualified to degree level in a relevant subject.\u003Cbr>Experience\u003Cbr>• Experience in a comparable role.\u003Cbr>• Experience of managing and maintaining accurate records and filing systems.\u003Cbr>• Ability to work quickly and under pressure, have an eye for details and be able to handle people on the phone and in person in a professional manner.\u003Cbr>• Highly developed written and verbal communication skills with a strong attention to detail.\u003Cbr>• Highly developed organisation skills with the ability to prioritise competing demands.\u003Cbr>• Ability to build and maintain effective relationships.\u003Cbr>• Discreet with awareness of the need to maintain confidentiality with sensitive matters at all times.\u003Cbr>Desired but not mandatory\u003Cbr>• Knowledge of relevan","cbCaisXw8xEd4rpT","https://ap.wps.com/l/cbCaisXw8xEd4rpT","pdf",209721,"English","# Purpose of Job\n## Duties and Responsibilities\n## Requirements","[{\"question\":\"What is the main purpose of the PA role to the Chinese Principal?\",\"answer\":\"To handle a wide range of administrative tasks and ensure the Head’s office and daily business run efficiently, while supporting operational management and coordination across departments.\"},{\"question\":\"What key duties are included in diary, inbox, and correspondence management?\",\"answer\":\"Managing the principal’s diary with meeting supporting papers, prioritising and researching as needed, proactively handling the inbox and office communications, and drafting correspondences with fast, accurate document and email turnaround.\"},{\"question\":\"What qualifications and experience are required for this position?\",\"answer\":\"A degree-level qualification in a relevant subject and experience in a comparable role, including managing accurate records and filing systems, strong written and verbal communication, high organisation skills, confidentiality, and professional handling of people by phone and in person.\"}]","Personal Assistant Job Description - PA to the Chinese Principal | PDF",1789312329]