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The role focuses on proactive, flexible business assistance to enhance the Joint Management team’s effectiveness: diary management, prioritisation, meeting preparation, correspondence handling, research and information analysis, confidentiality, and smart working practices. 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This document is not intended to describe tasks in detail. The accountabilities stated below will form the basis of regular performance management reviews.\u003Cbr>1. Provide practical PA and business support to the Joint Management Team to maximise efficiency in the delivery of the Councils’ strategies.\u003Cbr>2. Support the Leaders by providing high quality business support.\u003Cbr>3. Keep abreast of the Councils’ strategies and priorities.\u003Cbr>4. Ensure maximum efficiency by providing proactive diary management; assessing priorities to determine the need to attend meetings; arranging alternative cover where appropriate and removing conflict.\u003Cbr>5. Ensure deadlines are met and appropriate preparation and communications are undertaken and resolved.\u003Cbr>6. To undertake research, gather information and provide analysis to assist with the preparation of projects and reports, including reports/papers for Council and external meetings.\u003Cbr>7. Responsible for checking and responding to all correspondence whether by e-mail letter or phone in a professional and clear manner.\u003Cbr>8. Providing all meeting support from ensuring attendees are well prepared in advance; taking minutes as required; ensuring actions are delivered ; and that all hosted meeting run smoothly.\u003Cbr>9. To work flexibly between the hours of 7am and 7pm as the need |\n\nLast Reviewed –July 2018 1  \n\n|  | arises.\u003Cbr>10. Managing all tasks with absolute discretion and understanding the need for absolute confidentiality.\u003Cbr>11. Champion smart working practices, cultural behaviour and values.\u003Cbr>12. Work with Executive Assistants to ensure appropriate corporate representation at external events.\u003Cbr>13. To work across both authorities.\u003Cbr>14. Undertake any other duties as required which are commensurate with the level and nature of the post and deputise as needed for the post. It is the nature of the work of both Councils that responsibilities can be varied and all staff are therefore expected to work flexibly as required in order to meet the needs of the function. |\n| --- | --- |\n| Generic\u003Cbr>Accountabilities | a) To comply with all statutory requirements and regulations, and policies and procedures of each Council within the remit of the post.\u003Cbr>b) All members of staff are responsible for making themselves familiar with the Councils’health and safety policy and fulfilling any duties, responsibilities or tasks relevant to the post.\u003Cbr>c) To contribute to Risk Management, including Financial Management practices within the remit of the post.\u003Cbr>d) It is the responsibility of all staff who input, store, retrieve, or otherwise manage data to ensure that it is of the highest quality and to comply with requirements within the Data Protection Act 1998.\u003Cbr>e) To actively participate in both corporate and post specific learning and development activities and to continually develop skills and abilities within the role.\u003Cbr>f) To contribute to a work environment in which everyone is treated with dignity, respect, courtesy and fairness and where all employee behaviour is in line with the Councils’ values. |\n\nCompetencies (please refer to the full competency framework)  \n\n| Competency | Level | Why it matters |\n| --- | --- | --- |\n| Plan and organises | 3 | It is important targets and deadlines are met and there are processes in place to ensure this happens. In order to make the most of the |\n\nLast Reviewed –July 2018 2  \n\n|  |  | Council’s resources, acti","cbCailGtA92WiQLe","https://ap.wps.com/l/cbCailGtA92WiQLe","pdf",135374,"English","# Job Purpose and Accountabilities\n## Key responsibilities\n## Generic accountabilities\n# Competencies and Person Specification","[{\"question\":\"What is the purpose of the Personal Assistant role?\",\"answer\":\"To enhance the effectiveness of the Joint Management team, leaders and cabinets through proactive and flexible business support.\"},{\"question\":\"What are the main professional and technical responsibilities?\",\"answer\":\"Provide practical PA and business support, manage diaries and priorities, ensure deadlines and communications, handle correspondence professionally, support meetings, and conduct research to assist projects and reports.\"},{\"question\":\"Which generic requirements must the post-holder meet?\",\"answer\":\"Comply with statutory and council policies, follow health and safety duties, contribute to risk and financial management, ensure high-quality data and Data Protection Act 1998 compliance, participate in learning and development, and maintain a respectful work environment aligned with council values.\"}]","Personal Assistant Job Description and Person Spec - Role Requirements | PDF",1789312330]