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The position performs responsible payroll and accounting support, including biweekly payroll processing, payroll tax reporting and payments, retirement plan (LGERS and 401(k)) reporting, and reconciliation activities. Core duties cover managing employee records, calculating deductions and withholdings, distributing earnings statements and W-2/W-3 filings, maintaining leave accrual schedules, and supporting audits and budget reporting. 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Emphasis of the work is on developing and following procedures and work processes to ensure accuracy of payroll and compliance with federal and state laws regulating employment, leave, overtime, and Council pay and benefit policies. Work requires a more detailed understanding of the design and functionality of the Council’s pay and benefits program and how it is integrated into the Council’s accounting and budgeting process. Employees in this class exercise a considerable degree of independence of action on cyclical payroll processing and judgment in the interpretation and application of payroll and benefit policy and practices. Work requires judgment, discretion, and confidentiality when accessing payroll and personnel records. Work is performed under the general supervision of the Finance Director and is evaluated on attainment of individual performance objectives by regular conferences, observation, feedback from departments and employees, and review of reports.  \nDuties and Responsibilities  \nEssential Duties and Tasks  \n• Manages the biweekly payroll process; pays employees in accordance with payroll laws, regulations and Council policies. Calculates payroll, voluntary and mandatory deductions, and tax withholdings; prints and distributes earning statements; and transmits direct deposits.  \n• Processes all payroll tax reports and payments, including federal and state income tax and unemployment reports.  \n• Processes all Local Governmental Employees’ Retirement System (LGERS) and 401(k) plan reports and payments.  \n• Distributes payroll to various general ledger grant codes.  \n• Coordinates payment and reconciliation of benefit invoices and garnishments with accounts payable and benefit providers.  \n• Maintains employee database for new hires, rehires, promotions, and terminations, rate changes, income tax withholdings, insurance withholdings, 401(k) withholdings and loans, garnishments, annual and sick leave accruals, PEHP accruals, and other voluntary withholdings.  \n• Tracks and maintains annual and sick leave accruals, 401(k) eligibility, PEHP plan eligibility and imputed income on group-term life insurance over $50,000 .  \n• Sets up and maintains deductions and earnings codes in accordance with federal and state tax laws and LGERSand 401(k) plan requirements.  \n• Prepares monthly journal entry to accrue annual leave, including allocation by general ledger grant code.  \n• Prepares accrued payroll and accrued annual leave schedules and journal entries for year-end.  \n• Prepares W-2s and W-3s; reconciles data and reviews for accuracy. Distributes W-2s to employees and submits W-2 copies and W-3 to the Social Security Administration.  \n• Prepares annual workers compensation insurance audit report.  \n• Prepares various payroll and retirement reports for annual audit.  \n• Assists with various annual budget reports.  \n• Processes wage verification reports and government surveys.  \n• Distributes management reports, and provides information requested by department heads and employees.  \nAdditional Job Duties  \n• Enters/updates vendor information in accounting software system.  \n• Prepares and submits IRS Form 1099s annually.  \n• Serves as custodian of petty cash.  \n• Backs up other finance office staff.  \n• Performs related duties as required.  \nPage 1  \nPayroll Specialist  \nRecruitment and Selection Guidelines  \nKnowledge, Skills, and Abilities  \n• Considerable knowledge of payroll and benefit principles and practices.  \n• Considerable knowledge of the laws, rules, and regulations that apply to payroll and benefit policies and practices in the publi","cbCais47B0DhnH8W","https://ap.wps.com/l/cbCais47B0DhnH8W","pdf",126900,"English","# Recruitment and Selection Guidelines\n## Knowledge, Skills, and Abilities\n## Organization Conformance Standards for all positions","[{\"question\":\"What is the primary purpose of the Payroll Specialist position?\",\"answer\":\"To perform responsible paraprofessional payroll and accounting functions, ensuring accurate payroll processing and compliance with federal and state employment and benefit regulations.\"},{\"question\":\"Which main payroll tasks does the position manage?\",\"answer\":\"The role manages biweekly payroll, calculates earnings and deductions, processes payroll tax reports and payments, and transmits direct deposits while distributing earning statements.\"},{\"question\":\"How are year-end and reporting responsibilities handled?\",\"answer\":\"The Payroll Specialist prepares accrued payroll and annual leave schedules and journal entries for year-end, issues W-2s and submits W-3s, and prepares workers’ compensation audit and annual payroll and retirement reports.\"}]","Payroll Specialist Job Description | PDF"]