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Includes system administration for timekeeping and payroll, pay and taxation adjustments, retro pay calculations, specialty pay under union contracts, direct deposit banking support, payroll tax filings, and pay disbursements with general ledger accounting. Covers authorization of time records, timesheet corrections, final pay for separated employees, compliance with IRS and Michigan withholding/unemployment laws, and handling garnishments and legal judgments. Emphasizes meeting recurring weekly to annual deadlines, troubleshooting payroll delays, and supporting audits and internal control testing.",{"@graph":63,"@context":119},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":16,"@type":70,"position":76},"https://docshare.wps.com/template/resumes/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/payroll-specialist-job-description-role-summary-and-duties/258116/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/payroll-specialist-job-description-role-summary-and-duties/258116.png","ImageObject",442,249,{"name":88,"@type":89},"Emma Wilson","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-21","2026-09-13",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",10,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115],{"name":106,"@type":107,"acceptedAnswer":108},"What are the core responsibilities of the Payroll Specialist?","Question",{"text":109,"@type":110},"The role manages all payroll processing for 1,000+ employees on a biweekly basis, including pay/tax adjustments, retro pay, specialty pay for union contracts, tax filings, disbursements, direct deposit support, and payroll-related general ledger accounting.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"How does the Payroll Specialist ensure accurate payroll timing?",{"text":114,"@type":110},"The position coordinates with timekeepers and managers to ensure time is entered on time, authorizes time records, follows up on records that were not authorized, and adjusts timesheets for prior periods when corrections are needed.",{"name":116,"@type":107,"acceptedAnswer":117},"Which compliance and legal requirements must be applied?",{"text":118,"@type":110},"The job requires applying payroll tax law and State of Michigan rules for withholding and unemployment taxes, filing payroll taxes in compliance with IRS and Michigan requirements, and interpreting garnishments, levies, and other legal judgments affecting employee pay.","https://schema.org",{"og:url":78,"og:type":121,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":123,"canonical":78},"index,follow",{"doc_id":125,"site_id":56},258116,1790460083,{"code":4,"msg":5,"data":128},{"doc_id":125,"user_id":129,"nickname":88,"user_avatar":130,"doc_module":9,"category_id":15,"category_name":16,"doc_title":59,"doc_description":61,"doc_content":131,"file_id":132,"file_url":133,"file_type":134,"file_size":135,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":79,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":73},3848291630094,"https://eur-avatar.wpscdn.com/davatar_085a072bc5b1113ac321206ff7593b45","Payroll Specialist  \n\n| Job Code: 000460 |  |\n| --- | --- |\n| Service Area: Finance & Administrative |  |\n| Service Unit: Accounting Services |  |\n| Salary Grade (Non-Union):\u003Cbr>4 | Pay Scale (Union): N/A\u003Cbr>CP: No |\n| Exemption Status: Non-Exempt |  |\n| Accountable To: Payroll Supervisor |  |\n| Union/Non-Union: Non-Union |  |\n| Union Name: N/A |  |\n| Essential Driver: No |  |\n| Telecommuting Eligible: Hybrid |  |\n| Responsible for supervising the following positions: N/A |  |\n| Description Prepared By\u003Cbr>M. Praschan, T. Cook, and C. Schultz 8/24/2023\u003Cbr>HR Review – CL, DB, EAJ 8/30/2023 |  |\n\nDate Job Description Finalized  \n9/7/2023  \n\n| Role Summary\u003Cbr>Responsible for all facets of processing payroll for 1000+ employees on a biweekly basis including: system administration, pay and taxation adjustments, retro pay calculations, administration of specialty pay for union contracts, handling all customer service needs and answering questions, all tax filings, all pay disbursements, employee banking for direct deposit, and general ledger accounting for payroll. |\n| --- |\n| Duties\u003Cbr>Duties are performed under the direct supervision of the Payroll Supervisor or designee and may include the following:\u003Cbr>Essential Duties\u003Cbr>• Work with all timekeepers and managers from every department to ensure time is entered accurately and by the deadline so all employees are paid.\u003Cbr>• Authorizes time records and follows up with managers who did not authorize their records.\u003Cbr>• Adjusts timesheets for prior periods for corrections for GL Codes, leave banks, missing overtime or other corrections indicated by management.\u003Cbr>• Work with Human Resources to ensure employees are entered accurately, categorized correctly, and have the appropriate documentation per the City’s internal controls.\u003Cbr>• Calculate final pays for all separated employees per their contract specifications and issue a manual check\u003Cbr>~~•~~ Train new staff on how to enter time.\u003Cbr>• Daily application of knowledge of union contracts, personnel rules, payroll tax law and State of Michigan law governing withholding and unemployment taxes.\u003Cbr>• Interpretation and application of garnishments, levies, and other legal judgements related to the pay of employees.\u003Cbr>• Work with the Payroll Supervisor to troubleshoot issues that may delay payroll and timely payment of the employees.\u003Cbr>~~•~~ Process payroll interpreting and incorporating information from managers, supervisors, HR, and employees.\u003Cbr>• File payroll taxes timely on behalf of the city ensuring compliance with the IRS and the State of Michigan.\u003Cbr>• Resolve all issues related to payroll, including union and non-union concerns understanding past practices and appropriately involving management and the City Attorney’s office as needed.\u003Cbr>• Continually needs to meet weekly, bi-weekly, monthly, quarterly and annual deadlines.\u003Cbr>• Solve problems rapidly and accurately to ensure employees are paid.\u003Cbr>• Perform all retroactive pay calculations for multi-year union settlements.\u003Cbr>• In conjunction with the Payroll Supervisor, understand the set up and troubleshooting two complex systems for payroll and timekeeping as well as annual updates for W-2 reporting, etc.\u003Cbr>• Work with the auditors regarding payroll-related internal control testing answering questions and explaining policies and procedures.\u003Cbr>• Disburse payroll withholdings for dues, Friend of the Court, etc.\u003Cbr>• Adjust pay for worker’s comp. |\n\n\n| • Prepare the annual payroll calendar and submit to the City Administrator.\u003Cbr>Related Work\u003Cbr>• Assist Human Resources and the City Attorney as needed to resolve Department of Labor and union grievances related to pay.\u003Cbr>• Assist managers who need assistance with report for leave, general ledger questions, or other employee concerns.\u003Cbr>• Assist the Pension Office with questions related to system interface issues, historical issues or other items needed to problem solve. |\n| --- |\n| Knowledge of: (position requirements at en","cbCaifBYNiLchNBb","https://ap.wps.com/l/cbCaifBYNiLchNBb","pdf",145560,"English","# Role Summary\n## Essential Duties\n## Related Work\n## Knowledge, Skills and Abilities\n## Education, Training and Experience\n## Physical Requirements","[{\"question\":\"What are the core responsibilities of the Payroll Specialist?\",\"answer\":\"The role manages all payroll processing for 1,000+ employees on a biweekly basis, including pay/tax adjustments, retro pay, specialty pay for union contracts, tax filings, disbursements, direct deposit support, and payroll-related general ledger accounting.\"},{\"question\":\"How does the Payroll Specialist ensure accurate payroll timing?\",\"answer\":\"The position coordinates with timekeepers and managers to ensure time is entered on time, authorizes time records, follows up on records that were not authorized, and adjusts timesheets for prior periods when corrections are needed.\"},{\"question\":\"Which compliance and legal requirements must be applied?\",\"answer\":\"The job requires applying payroll tax law and State of Michigan rules for withholding and unemployment taxes, filing payroll taxes in compliance with IRS and Michigan requirements, and interpreting garnishments, levies, and other legal judgments affecting employee pay.\"}]","Payroll Specialist - Job Description - Role Summary and Duties | PDF",1789319332]