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A strong candidate for this position must have the understanding and ability to successfully support individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.  \nSUMMARY DESCRIPTION  \nUnder general supervision from assigned manager, performs technical and clerical accounting activities involving the preparation, processing, and maintenance of District payroll and benefit contributions in accordance with procedures, policies, rules , regulations , and applicable bargaining agreements; and maintains records and prepares related financial reports.  \nREPRESENTATIVE DUTIES  \nThe following duties are typical for this job classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.  \n1. Prepares complex reconciliations between health and welfare carrier invoicing and Payroll records to identify variances; works closely with Human Resources to address variances identifying necessary system benefit adjustments or carrier adjustments; assists with reconciling receivable and liability accounts for adjustments and/or timing differences; ensures the timely and accurate payment of carrier invoices and regularly monitors accounts payable status.  \n2. Prepares regular and variable payrolls for all employee classes of District; prepares California Public Employees' Retirement System (CalPERS) and California State Teachers’ Retirement System (CalSTRS) detail reports; ensures that payroll timelines are met; verifies and assigns appropriate account coding; inputs payroll into District’s Banner Enterprise Resource Planning (ERP) system in compliance with Federal Circular A-133, Internal Revenue Service ( IRS) , California Employment Development Department ( EDD) , California Education and Government Codes , and other regulations; analyzes and reviews posting from payroll to the general ledger.  \n3. In the role of independent reporter, prepares, reconciles, reviews , and submits monthly files and payments to CalSTRS and CalPERS; drafts appeals, resolves a variety of issues, requests refundsand assists with employee service credit buybacks; coordinates annual CalSTRS Defined Benefit Supplement ( DBS) contribution refund to the District and employees; involved with testing and implementation of CalSTRS and CalPERS system conversions , as needed.  \n4. Reviews time sheets and calculates base pay, overtime, shift differential, longevity , and compensatory time off; makes adjustments for overpayment, loss of pay , and to leave accruals.  \n5. Prepares quarterly and annual payroll tax returns for federal and state agencies; prepares and submits appropriate claim forms, tax deposits and withholding forms pertaining to third-party sick pay; reconciles District federal and state tax withholding information and makes tax deposits through the Placer County Treasurer; prepares and submits IRS Form W-2 and W-3 to IRS and state tax authorities; researches multi-state filing requiremen","cbCaicEMfNPYSxuE","https://ap.wps.com/l/cbCaicEMfNPYSxuE","pdf",57182,"English","# Summary Description\n## Representative Duties\n## Compliance and Reporting","[{\"question\":\"What are the main responsibilities of the Payroll Specialist?\",\"answer\":\"The role prepares, processes, and maintains district payroll and benefit contribution records, including reconciliations, payroll processing, and related financial reporting. It also ensures payroll timelines and accurate coding in the ERP system.\"},{\"question\":\"Which retirement and reporting systems are referenced?\",\"answer\":\"The description focuses on California Public Employees' Retirement System (CalPERS) and California State Teachers’ Retirement System (CalSTRS). It includes detail reports and monthly file submission and reconciliation duties.\"},{\"question\":\"How does the position handle payroll taxes and employee withholding documents?\",\"answer\":\"It prepares quarterly and annual federal and state payroll tax returns, submits relevant claim forms and deposits, and prepares IRS Form W-2 and W-3 for federal and state authorities. It also researches multi-state filing requirements and ensures proper tracking of earn and deduction codes.\"}]","Payroll Specialist - Job Description - CL 21 | PDF"]