[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-242424-105":53,"doc-detail-242424-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","payment-application-and-consultant-invoice-narrative-pay-app-consultant-invoice-process","Payment Application and Consultant Invoice Narrative - Pay App & Consultant Invoice Process","","The narrative defines the Pay App workflow used to issue contractor/professional payments according to contract terms while ensuring every requested amount is substantiated and reflects completed work. It explains who initiates the process in e-Builder, the key definitions for payment application materials and consultant invoices, and the principal financial procedures governing transfers, contingency use, and change-order related funding. It also specifies review steps by AE, PM, and Facilities and Construction leadership and the signature and approval order tied to value thresholds.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":21,"@type":70,"position":76},"https://docshare.wps.com/template/invoices/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/payment-application-and-consultant-invoice-narrative-pay-app-consultant-invoice-process/242424/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/payment-application-and-consultant-invoice-narrative-pay-app-consultant-invoice-process/242424.png","ImageObject",442,249,{"name":88,"@type":89},"Hazel","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-16","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":76},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What is the purpose of the Pay App process?","Question",{"text":108,"@type":109},"The purpose is to allow payments to contractors/professionals per the contract terms, while ensuring the requested amounts are fully substantiated and match the work performed.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"What does a Payment Application (Pay-App) packet include?",{"text":113,"@type":109},"It includes a cover sheet, an excel file listing the specific line items for which payment is requested, and backup documentation substantiating the expenditures shown in the excel file.",{"name":115,"@type":106,"acceptedAnswer":116},"Who reviews and approves the Pay App/Invoice, and what changes by payment amount?",{"text":117,"@type":109},"After initiation, AE checks accuracy and completeness (if on the project), PM checks billing accuracy and formatting, FSBO reviews compliance, then FPC Assistant Director reviews invoices over 10K and FPC Director reviews invoices over 50K before payment is issued.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},242424,1790682357,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":20,"category_name":21,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":76,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":135,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":76},137441390410,"https://ap-avatar.wpscdn.com/avatar/2000252f4ab5702993?_k=1776741390130283984","Payment Application and Consultant Invoice Narrative  \nPurpose  \nThe purpose of the Pay App process is to allow payment to be issued to a contractor/professional according to the terms agreed upon in the contract, while also allowing the Owner to ensure the amount requested is fully substantiated and corresponds to the work performed.  \nInitiator  \nThe Contractor initiates the Payment Application/Invoice process in e-Builder.  \nKey Terms  \n\n| Facilities Planning & Construction Financial Procedures\u003Cbr>FS 2016 FPC0021 | These procedures are intended to work in conjunction with construction contracts for major and minor projects and do not supersede those contracts. Any discrepancy between these procedures and in-place construction contract terms should be discussed with the Director of Facilities Planning & Construction (FP&C) for clarification and direction.\u003Cbr>These procedures define the various methods and processes that Contractors can use to move funds within their contracted amounts\u003Cbr>• Line-to-Line Transfer\u003Cbr>• Buyout Savings Transfer\u003Cbr>• Contractor Contingency\u003Cbr>• Requests of additional funds or time not within their contract\u003Cbr>• Owner Contingency via Change Order\u003Cbr>• DOP Tax Savings via Change Order\u003Cbr>• Contract Duration via Change Order\u003Cbr>• Additional Service\u003Cbr>These procedures define the required signatures for approval of\u003Cbr>• Requisitions\u003Cbr>• Line-to-Line Transfers\u003Cbr>• Buyout Savings\u003Cbr>• Contractor Contingency\u003Cbr>• Owner Contingency\u003Cbr>• Direct Owner Purchase (DOP) Tax Savings\u003Cbr>• Additional Service\u003Cbr>These procedures define the order in which the following shall be used\u003Cbr>• Buyout Savings\u003Cbr>• Contractor Contingency\u003Cbr>• Owner Contingency\u003Cbr>• Direct Owner Purchase (DOP) Tax Savings |\n| --- | --- |\n\n\n| Additional Service | Additional fees requested by a Professional Service provider (Architect, Engineer, Surveyor, Threshold Inspector) for work that was not included in the original project scope, but that is required to complete a project |\n| --- | --- |\n| Payment Application (Pay-App) | A packet of material containing a cover sheet, excel file documenting specific line items for which payment is being requested, and backup documentation that substantiates expenditures listed in the excel file.\u003Cbr>This is also commonly used to refer to single invoices submitted for payment by designers or other professionals/consultants. |\n| Consultant Invoice | AE uses this process to submit their invoice for design completion |\n| 08 – Pay App & Consultant Invoice Process | An e-Builder process, used by the contractor, to request payment for services performed in accordance with contractual timeframes/milestones. |\n| Schedule of Values (SOV) | A detailed statement furnished by a Contractor outlining the detailed line items that make up the contract sum. It allocates the funding for various parts of the work and is also used as the basis for submitting and reviewing payment applications. |\n| Line to Line Transfer | Funding transfers directly from one SOV line item to another |\n| Use of Contractor Contingency and Owner Contingency Funds for Minor and Major Projects during the Construction Phase\u003Cbr>FS 2017 FS0026 | This procedure defines the use of contingency funds for Major and Minor Projects during the construction phase of projects. Any request to use contractor contingency funds must be received in writing and approved by the director of Facilities Planning and Construction (FP&C) before the contractor may commence with the work. Any request to use owner contingency funds must be received in writing and approved by the Associate Vice President, Administration and Finance (Facilities & Safety) before the contractor may commence with the work. No work will commence without verification of the availability of appropriate contingency funds by the Facilities & Safety Business Office (FSBO. ) This procedure must be used in conjunction with\u003Cbr>FP&C Procedure FS 2016 FPC0021-Financial Procedures. |\n| Contractor / Construct","cbCaidcJBeztMJFr","https://ap.wps.com/l/cbCaidcJBeztMJFr","pdf",606090,8,"English","# Purpose\n# Initiator\n# Key Terms\n## Payment Application (Pay-App)\n## Consultant Invoice\n## Schedule of Values (SOV)\n## Line to Line Transfer\n# Key Steps – Contractor Pay Application\n## Start and attachments\n## Reviews by AE, PM, FSBO, and FPC leadership\n## Finish and payment issuance","[{\"question\":\"What is the purpose of the Pay App process?\",\"answer\":\"The purpose is to allow payments to contractors/professionals per the contract terms, while ensuring the requested amounts are fully substantiated and match the work performed.\"},{\"question\":\"What does a Payment Application (Pay-App) packet include?\",\"answer\":\"It includes a cover sheet, an excel file listing the specific line items for which payment is requested, and backup documentation substantiating the expenditures shown in the excel file.\"},{\"question\":\"Who reviews and approves the Pay App/Invoice, and what changes by payment amount?\",\"answer\":\"After initiation, AE checks accuracy and completeness (if on the project), PM checks billing accuracy and formatting, FSBO reviews compliance, then FPC Assistant Director reviews invoices over 10K and FPC Director reviews invoices over 50K before payment is issued.\"}]","Payment Application and Consultant Invoice Narrative - Pay App & Consultant Invoice Process | PDF",1789190330]