[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-241931-105":53,"doc-detail-241931-en":126},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":119,"head_meta":121,"extra_data":123,"updated_unix":125},105,"en","parks-open-spaces-small-event-planning-guidance","Parks & Open Spaces Small Event Planning Guidance","","Guidance for planning small events in Parks & Open Spaces, covering the full submission and approval workflow. The document outlines staged actions starting with completing the land application and Events Matrix, then reviewing supporting guides, performing event risk assessments, and ensuring appropriate public liability insurance. It further requires an events management plan addressing first aid, security, licensing, and safeguarding, followed by submitting plans, resubmission with amendments, receiving approval, and paying the applicable fee.",{"@graph":63,"@context":118},[64,80,101],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":11,"@type":70,"position":76},"https://docshare.wps.com/template/presentations/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/parks-open-spaces-small-event-planning-guidance/241931/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/parks-open-spaces-small-event-planning-guidance/241931.png","ImageObject",442,249,{"name":88,"@type":89},"Rizky","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-11","2026-09-12",true,{"@type":98,"interactionType":99,"userInteractionCount":73},"InteractionCounter",{"@type":100},"ViewAction",{"@type":102,"mainEntity":103},"FAQPage",[104,110,114],{"name":105,"@type":106,"acceptedAnswer":107},"What documents are needed to start a small event application?","Question",{"text":108,"@type":109},"Complete the land application form and the Events Matrix form, then email these documents to the council to begin the application. The council will contact you for further documentation.","Answer",{"name":111,"@type":106,"acceptedAnswer":112},"How should organizers handle risk assessments?",{"text":113,"@type":109},"Consider all possible risks posed by the event and state how each risk will be reduced. Use the provided risk assessment template and ensure updates are made after receiving team feedback.",{"name":115,"@type":106,"acceptedAnswer":116},"What insurance level is required for small events?",{"text":117,"@type":109},"The council’s standard requires at least £10 million public liability insurance. On occasions where risks are lower and this is demonstrated as sound, a lower level may be accepted down to a minimum of £5 million.","https://schema.org",{"og:url":78,"og:type":120,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":122,"canonical":78},"index,follow",{"doc_id":124,"site_id":56},241931,1791731156,{"code":4,"msg":5,"data":127},{"doc_id":124,"user_id":128,"nickname":88,"user_avatar":129,"doc_module":9,"category_id":8,"category_name":11,"doc_title":59,"doc_description":61,"doc_content":130,"file_id":131,"file_url":132,"file_type":133,"file_size":134,"view_count":135,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":136,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":137,"faqs":138,"seo_title":139,"seo_description":61,"update_tm":140,"read_time":9},962085564807,"https://ap-avatar.wpscdn.com/davatar_6f874abed73319feea01a86fa6f0fab8","Parks & Open Spaces Small Event Planning Guidance  \nStage 1 – Complete Event Submission and Hire of Land Application Form and the Events Matrix form (at least 12 weeks in advance) and email [to](to parkevents@sthelens.gov.uk)[ ](to parkevents@sthelens.gov.uk)[parkevents@sthelens.gov.uk](to parkevents@sthelens.gov.uk)  \nEvent submission and hire of land application form Events Matrix Form  \nEmailing these documents to us will start your application. We will contact you for further  \ndocumentation. In the meantime you can get on with completing stages 2-6 of this guidance below.  \nFor medium to large events please see the ESAG guidance flowchart for instructions:  \nESAG Event Planning Guidance Flowchart 2025 1. pdf  \nNB. Park fees and charges will apply when you are granted permission to hire the land and stage the event- Parks Fees and Charges-St Helens Borough Council  \nStage 2 – Read the Small Events guide:  \nGuidance-to-assist-organisers-of-small-events  \nPlease also see the information on our web pages:  \nPark Events-St Helens Borough Council  \nOrganising an event in St Helens-St Helens Borough Council  \nStage 3 – Risk assess your event and complete risk assessments  \nConsider all the possible risks that your event poses and state how you will reduce that risk. Use the template risk assessment to help you: Risk Assessment-Template  \nHere is a good example of a risk assessment for a small event: Risk-Assessment-Example  \nStage 4 – Ensure that you have at least £10 million (see below) Public Liability insurance that covers your event and activities  \nThe Council’s standard is £10 million. On some occasions, when this can be demonstrated as sound and where the associated risks are lower, a lower level may be accepted. This shall be to a minimum of £5 million. It is the responsibility of the Event organiser to ensure that any individual participant / group / company involved in the event has an adequate up to date Public Liability Insurance Policy to a suitable value in place, together with site specific risk assessments.  \nStage 5 – Complete St Helens Event Management Template & Guidance document  \nEvent-Management-Plan-and-Guidance-Notes  \nPlease complete this document as fully as possible. Give careful consideration to first aid provision, security, licensing and safeguarding of children and vulnerable adults (these are areas that are often overlooked at this stage) .  \nNB. First aid and or medical cover-The HSE (Health and Safety Executive) Event Safety Guide provides a template that helps you establish your first aid, medical and ambulance requirements. Please refer to page 130 of the Event Safety Guide. Please ensure that first aiders or the first aid supplier is insured to administer first aid to the public and workers at the event.  \nFor assistance in completing this document please contact our team at [parkevents@sthelens.gov.uk](parkevents@sthelens.gov.uk)  \nStage 6 – Submit the Events Management Plan, Risk assessments and Insurance documentation [to](to parkevents@sthelens.gov.uk as)[ ](to parkevents@sthelens.gov.uk as)[parkevents@sthelens.gov.uk](to parkevents@sthelens.gov.uk as)[ as](to parkevents@sthelens.gov.uk as) soon as possible but no later than 10 weeks in advance.  \nIt is important that you give our Health & Safety, Public Health, Traffic & Highways and Licensing Teams enough time to ensure the safety of your event.  \nStage 7 – Receive feedback & amend event plan accordingly if needed  \nOur teams will give advice on guidance on how to improve the safety of your event. It is vital that you amend your risk assessments and management plan according to this advice.  \nStage 8 – Resubmit event plan with amendments if needed (no later than 5 weeks in advance)  \nPlease ensure that you have addressed all the recommendations and advice from our team.  \nStage 9 – Receive approval and land hire agreement  \nIf we are satisfied that the event is safe to go ahead, you will receive an email stating the agreement and our co","cbCaiqxO81nGJ3EI","https://ap.wps.com/l/cbCaiqxO81nGJ3EI","pdf",144624,8,"English","# Stage 1 – Complete Event Submission and Hire of Land Application Form\n# Stage 2 – Read the Small Events guide\n# Stage 3 – Risk assess your event\n# Stage 4 – Ensure public liability insurance\n# Stage 5 – Complete St Helens Event Management Template & Guidance Notes\n# Stage 6 – Submit documents (plan, risk assessments, insurance)\n# Stage 7 – Receive feedback & amend\n# Stage 8 – Resubmit with amendments\n# Stage 9 – Receive approval and land hire agreement\n# Stage 10 – Pay the fee","[{\"question\":\"What documents are needed to start a small event application?\",\"answer\":\"Complete the land application form and the Events Matrix form, then email these documents to the council to begin the application. The council will contact you for further documentation.\"},{\"question\":\"How should organizers handle risk assessments?\",\"answer\":\"Consider all possible risks posed by the event and state how each risk will be reduced. Use the provided risk assessment template and ensure updates are made after receiving team feedback.\"},{\"question\":\"What insurance level is required for small events?\",\"answer\":\"The council’s standard requires at least £10 million public liability insurance. On occasions where risks are lower and this is demonstrated as sound, a lower level may be accepted down to a minimum of £5 million.\"}]","Parks & Open Spaces Small Event Planning Guidance | PDF",1789183347]