[{"data":1,"prerenderedAt":-1},["ShallowReactive",2],{"detail-sidebar-cat-1-en-105":3,"doc-seo-200012-105":53,"doc-detail-200012-en":131},{"code":4,"msg":5,"data":6},0,"success",[7,14,19,24,29,34,39,44,49],{"id":8,"doc_module":9,"doc_module_name":10,"category_name":11,"show_sort_weight":12,"slug":13},11,1,"Template","Presentations",90,"presentations",{"id":15,"doc_module":9,"doc_module_name":10,"category_name":16,"show_sort_weight":17,"slug":18},12,"Resumes",80,"resumes",{"id":20,"doc_module":9,"doc_module_name":10,"category_name":21,"show_sort_weight":22,"slug":23},14,"Invoices",70,"invoices",{"id":25,"doc_module":9,"doc_module_name":10,"category_name":26,"show_sort_weight":27,"slug":28},15,"Posters",60,"posters",{"id":30,"doc_module":9,"doc_module_name":10,"category_name":31,"show_sort_weight":32,"slug":33},16,"Social Media",50,"social-media",{"id":35,"doc_module":9,"doc_module_name":10,"category_name":36,"show_sort_weight":37,"slug":38},17,"Forms",40,"forms",{"id":40,"doc_module":9,"doc_module_name":10,"category_name":41,"show_sort_weight":42,"slug":43},18,"Letters",30,"letters",{"id":45,"doc_module":9,"doc_module_name":10,"category_name":46,"show_sort_weight":47,"slug":48},21,"Paper Templates",5,"papers-templates",{"id":50,"doc_module":9,"doc_module_name":10,"category_name":51,"show_sort_weight":4,"slug":52},158,"General","general-158",{"code":4,"msg":54,"data":55},"ok",{"site_id":56,"language":57,"slug":58,"title":59,"keywords":60,"description":61,"schema_data":62,"social_meta":124,"head_meta":126,"extra_data":128,"updated_unix":130},105,"en","palo-alto-university-email-signature-policy-and-google-photo","Palo Alto University Email Signature Policy and Google Photo","","Policy guidance for Palo Alto University staff on using a consistent email signature beginning August 15, 2014. The signature must include required personal, departmental, campus, contact, and website fields, with strict rules prohibiting unapproved additions such as images or social links. It provides campus-specific address formatting, requirements for professional monochromatic email presentation, and direction for using a Google Photo for staff recognition. Steps explain how to update the Gmail profile photo and apply the approved Gmail signature template.",{"@graph":63,"@context":123},[64,80,102],{"@type":65,"itemListElement":66},"BreadcrumbList",[67,71,74,77],{"item":68,"name":69,"@type":70,"position":9},"https://docshare.wps.com","Home","ListItem",{"item":72,"name":10,"@type":70,"position":73},"https://docshare.wps.com/template/",2,{"item":75,"name":41,"@type":70,"position":76},"https://docshare.wps.com/template/letters/",3,{"item":78,"name":59,"@type":70,"position":79},"https://docshare.wps.com/template/palo-alto-university-email-signature-policy-and-google-photo/200012/",4,{"url":78,"name":59,"@type":81,"image":82,"author":87,"headline":59,"publisher":90,"fileFormat":93,"inLanguage":57,"description":61,"dateModified":94,"datePublished":95,"encodingFormat":93,"isAccessibleForFree":96,"interactionStatistic":97},"DigitalDocument",{"url":83,"@type":84,"width":85,"height":86},"https://docshare.wps.com/thumbnails/palo-alto-university-email-signature-policy-and-google-photo/200012.png","ImageObject",442,249,{"name":88,"@type":89},"Quinn","Person",{"url":68,"name":91,"@type":92},"DocShare","Organization","application/pdf","2026-10-13","2026-09-04",true,{"@type":98,"interactionType":99,"userInteractionCount":101},"InteractionCounter",{"@type":100},"ViewAction",9,{"@type":103,"mainEntity":104},"FAQPage",[105,111,115,119],{"name":106,"@type":107,"acceptedAnswer":108},"When does the Palo Alto University email signature policy take effect?","Question",{"text":109,"@type":110},"The policy begins August 15, 2014, requiring staff to adopt the approved email signature template from that date onward.","Answer",{"name":112,"@type":107,"acceptedAnswer":113},"What items are required to be included in the staff email signature?",{"text":114,"@type":110},"The signature must include First Name, Last Name, Title, Department Name, Name of Institution, Campus Name, Campus Address, Full Telephone and Facsimile Number, and Website Address.",{"name":116,"@type":107,"acceptedAnswer":117},"What additions are not allowed in the approved email signature?",{"text":118,"@type":110},"No additions are allowed beyond the approved template, including images, webpage links, social media links, email address, verse, or other unapproved content.",{"name":120,"@type":107,"acceptedAnswer":121},"How can staff change the Google Photo used as the Gmail profile picture?",{"text":122,"@type":110},"Staff should open Gmail, access Settings via the gear icon, go to the My picture section, select a picture, upload a photo or choose from albums/profile photos, crop/adjust it, and apply changes, then choose who can see the picture.","https://schema.org",{"og:url":78,"og:type":125,"og:title":59,"og:site_name":91,"og:description":61},"article",{"robots":127,"canonical":78},"index,follow",{"doc_id":129,"site_id":56},200012,1788507634,{"code":4,"msg":5,"data":132},{"doc_id":129,"user_id":133,"nickname":88,"user_avatar":134,"doc_module":9,"category_id":40,"category_name":41,"doc_title":59,"doc_description":61,"doc_content":135,"file_id":136,"file_url":137,"file_type":138,"file_size":139,"view_count":101,"is_deleted":4,"is_public":9,"is_downloadable":9,"audit_status":9,"page_count":73,"language":140,"language_code":57,"site_id":56,"html_lang":57,"table_of_contents":141,"faqs":142,"seo_title":143,"seo_description":61,"update_tm":130,"read_time":9},962075114765,"https://ap-avatar.wpscdn.com/davatar_a8503ba1806abce46bf441b54a3ca4cd","Palo Alto University Email Signature Policy and Google Photo  \nBeginning August 15, 2014 PAU will adopt a staff email signature to ensure that all email communication going out from Palo Alto University is consistent. Email signatures will contain your First Name, Last Name, Title, Department Name, Name of Institution, Campus Name, Campus Address, Full Telephone and Facsimile Number, and Website Address. Due to office sharing and working remote, it might be beneficial to post when and where you are available. The template below can be used for creating your signature.  \nAdditional notes  \n• This email signature has been approved for all staff to use and should not include any additions. Additions not approved include images, webpage links, social media links, email address, verse, etc.  \n• PAU has multiple locations. Please list the location of your office as  \no Allen Calvin Campus and its address  \no Los Altos Campus and its address  \no Gronowski Center and its address (clinic staff)  \no Palo Alto University at Foothill College and its address  \no Palo Alto University at De Anza College and its address  \no Palo Alto University at The College of San Mateo and its address  \n• All work-related email messages should include no backgrounds or email templates. Your email body text should be the default setting or a similarly legible font. With the advent of mobile devices, small screens and emails being one of the university's main ways of communication, it is imperative that all email communication is visually professional, monochromatic and clear.  \n• The email signature may look smaller or larger on different screen resolutions. The size that has been selected for the email signature is to be the most compatible with a wide variety of screen resolutions.  \n• The use of a Google Photo is strongly recommended for all staff for recognition purposes. A professional quality photograph should be used. Several photographers have been onsite at PAU and have taken photos. If you need a new photo taken [please contact](please contact support@paloaltou.edu. However)[ ](please contact support@paloaltou.edu. However)[support@paloaltou.edu](please contact support@paloaltou.edu. However)[. However](please contact support@paloaltou.edu. However), if you are uncomfortable with using a head photo, a PAU Logo may be used as an alternative.  \nHow to change your Google Photo  \nChoose a professional photo to be used as your Gmail picture. The photo will show up whenever another user rolls over your name in their inbox, Contacts, and Chat list.  \n1. Open Gmail.  \n2. Click the gear icon in the top right.  \n3. Select Settings.  \n4. From the My picture section, click Select a picture. The Upload a picture window will appear.  \n5. Upload a new photo from your computer, or select a photo from Picasa Web Albums or your previous Google profile photos.  \n6. A box will appear over your photo, selecting part of it. Drag this selected region to crop your photo, or resize the region by clicking and dragging one of the region corners.  \n7. Click Apply Changes.  \n8. You can select whether you'd like all Gmail users to see your picture, or only those who you've allowed to chat with you, using the radio buttons next to your uploaded photo on your Settings page.  \noVisible to everyone means anyone who you email, or who emails you, can seeyour picture.  \noVisible only to people I can chat with includes users who have been given permission to see when you're online and to chat with you.  \nHow to change your Gmail Signature  \n1. Open Gmail.  \n2. Click the gear icon in the top right.  \n3. Select Settings.  \n4. Scroll down to the “Signature” section. Copy and paste the template below that will be used for the new signature.  \n-----Begin below this line-----  \n(First Name Last Name)  \n(Title)  \n(Department)  \nPalo Alto University  \nLos Altos Campus  \n5150 El Camino Real  \nLos Altos, CA 94022  \nTelephone: (650) 000-0000  \nFacsimile: (650) 000-0000  \n[http://www.paloaltou.ed","cbCaipGeIXfBF0PT","https://ap.wps.com/l/cbCaipGeIXfBF0PT","pdf",46711,"English","# Email Signature Policy\n## Required Signature Elements and Formatting\n## Prohibited Additions and Professional Presentation Rules\n## Google Photo: Recommendation and Use\n## How to Change Google Photo\n## How to Change Gmail Signature","[{\"question\":\"When does the Palo Alto University email signature policy take effect?\",\"answer\":\"The policy begins August 15, 2014, requiring staff to adopt the approved email signature template from that date onward.\"},{\"question\":\"What items are required to be included in the staff email signature?\",\"answer\":\"The signature must include First Name, Last Name, Title, Department Name, Name of Institution, Campus Name, Campus Address, Full Telephone and Facsimile Number, and Website Address.\"},{\"question\":\"What additions are not allowed in the approved email signature?\",\"answer\":\"No additions are allowed beyond the approved template, including images, webpage links, social media links, email address, verse, or other unapproved content.\"},{\"question\":\"How can staff change the Google Photo used as the Gmail profile picture?\",\"answer\":\"Staff should open Gmail, access Settings via the gear icon, go to the My picture section, select a picture, upload a photo or choose from albums/profile photos, crop/adjust it, and apply changes, then choose who can see the picture.\"}]","Palo Alto University Email Signature Policy and Google Photo | PDF"]